Company Secretary

Job Description

Title: Company Secretary

Company Name: Union Capital Limited

Vacancy: --

Age: At least 35 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 10 years
• The applicants should have experience in the following business area(s): Leasing

• Masters

• Master’s degree in Law, Business Administration, Finance, Accounting, Management, or related fields from a reputed university.

• Professional qualifications such as FCS/ACS from ICSA or ICSB, corporate governance certifications will be considered strong advantages.

• No 3rd Division/Class in any academic record is permissible.

• At least 10 years
• The applicants should have experience in the following business area(s): Leasing

• Age At least 35 years

• Minimum 10 years of experience in secretarial practice preferably in Banks or Finance Company

• At least 3 years in a company secretarial role preferably in a scheduled bank or Finance Company.

• Strong understanding of Finance Company Act, BSEC Corporate Governance Code, Company Act, Listing Rules, Bangladesh Bank guidelines and related regulatory frameworks.

• Experience in managing Board affairs, drafting minutes, handling statutory records and communicating with regulators.

• Excellent command over legal interpretation, documentation, drafting and governance processes.

• Strong interpersonal, communication, and stakeholder management skills.

• Strong knowledge of corporate governance and regulatory frameworks.

• Excellent command on English and Bangla (both written and spoken).

• Proficiency in MS Office, especially Word and Excel.

• High level of confidentiality, integrity, and attention to detail.

• Ability to work independently and under pressure.

• Corporate Governance Leadership: Ensure effective corporate governance practices in line with Bangladesh Bank, BSEC, RJSC, and international governance standards, fostering a culture of transparency, compliance, and accountability.

• Board & Committee Management: Organize meetings of the Board of Directors and its Committees; prepare and circulate agendas, working papers, background notes, and minutes with highest accuracy and confidentiality.

• Regulatory Compliance & Reporting: Ensure timely submission of all mandatory regulatory returns, statutory filings, disclosures, and governance compliance reports to Bangladesh Bank, BSEC, DSE/CSE, and RJSC.

• Policy & Charter Documentation: Maintain and update governance frameworks, Board Charters, Committee TORs, compliance manuals, and statutory registers in line with regulatory requirements.

• Legal & Statutory Advisory: Provide guidance to the Board and Senior Management on corporate laws, banking regulations, company matters, regulatory changes, and governance obligations.

• Shareholder & AGM Management: Coordinate all activities related to the AGM/EGM, shareholder communications, statutory notices, resolutions and voting procedures, ensuring flawless execution.

• Liaison with Regulators & Stakeholders: Act as a focal point for communication with Bangladesh Bank, BSEC, DSE/CSE, auditors, legal advisors, and other stakeholders on governance-related matters.

• Documentation & Record Management: Maintain statutory records including share registers, minutes books, director information, compliance logs, delegation matrices and governance archives.

• Ethics & Compliance Oversight: Promote ethical practices, conflict-of-interest compliance, whistleblower mechanisms, disclosure standards and adherence to governance code across the Finance Company.