Assistant Coordinator - Procurement

Job Description

Title: Assistant Coordinator - Procurement

Company Name: TRANSPARENCY INTERNATIONAL BANGLADESH

Vacancy: 1

Age: 25 to 60 years

Job Location: Dhaka

Salary: --

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): NGO

• At least 4 years
• The applicants should have experience in the following business area(s): NGO

• Age 25 to 60 years

Educational qualification, experience and other skills: 

• Master’s degree, preferably in Business, Business Administration, Public Administration, and other related subjects;

• Candidates with professional degree such Diploma/Master’s in Procurement & Supply Chain Management will be given preference;

• At least 4 years of work experience in Procurement/Administration in a renowned national/international organization;

• Candidates with a third division or a GPA below 2 in SSC/HSC or a CGPA below 2.5 as applicable, are not considered to meet the necessary requirements;

• Proven experience of performing, leading, and monitoring procurement functions of donor-funded project implementation;

• Applicants should have skills on inspirational teamwork, task assignment and task- delivery tracking;

• Applicants must have knowledge about relevant Government Rules and Regulations adequate and updated knowledge on Tax and VAT;

• Applicants must have excellent interpersonal and excellent communication skills both oral and written, in Bangla and English;

• Applicants must have sound computer skills, especially competency in ERP software operation, good word processing skills in both Bangla and English, good command on the use of spreadsheet (Excel) and MS Power Point; and

• Experience of working in organizations in the field of governance shall be considered to be an advantage.

Job highlights: As a member of Finance & Administration Division, Assistant Coordinator-Procurement will: 

• Facilitate procurement of Goods and Services and ensure that the work/product meets the requirements and/or standards of the concerned programme/ division and follow up on the total process;

• Assist in the enlistment of vendors/service providers and provide orientations to them on TIB`s procurement process as and when necessary;

• Act as a team member in the finalization of Frame Work   Agreement (FWA) with selected vendors;

• Receive Purchase Requisition (PR). Explore vendor/service provider within enlisted/non-enlisted vendors/service providers to issue Request For Quotation (RFQ) or to issue Work Order;

• Assist in the development of RFQ for procurement of goods and services at the time of procurement through open tendering;

• Comply with Tax and VAT regulations relevant to procurement;

• Organize procurement meetings and prepare meeting minutes;

• Negotiate with vendors/service providers for quality goods and service at a reasonable price as and when required;

• Prepare note for record in applicable cases to select vendor/service provider;

• Issue Work Order/initiate contract with vendors/service providers. Ensure timely receipt of goods/service and deliver goods to concerned programme staff. Receive invoices from vendors/service providers. Accumulate relevant documents with invoice and submit to the Treasury Unit for payment;

• Maintain relevant registers and keep procurement process documents in a systematic way and in safe custody;

• Provide documents to Internal and External Auditors/Reviewers for their review. Provide clarifications as and when required; and

• Any other tasks assigned by the organization.