Assistant Admin and Logistics Officer - Humanitarian Crisis Response Programme

Job Description

Title: Assistant Admin and Logistics Officer - Humanitarian Crisis Response Programme

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: Na

Job Location: Noakhali

Salary: --

Experience: --

Published: 2026-05-18

Application Deadline: 2026-05-20

Education:

Requirements: --

Skills Required:

Additional Requirements:

Responsibilities & Context:

To ensure efficient and effective Management of inventory functions - 60%

• Maintain accurate records of all incoming and outgoing goods, equipment, and materials in the store.

• Ensure timely updates of inventory ledgers, stock cards, and electronic systems.

• Conduct regular stock reconciliations and physical stock checks to ensure consistency.

• Monitor inventory levels to avoid overstock or shortages and place replenishment orders as required.

• Collaborate with Vendors for the timely arrival of new stock.

• Oversee the receipt of goods and materials, ensuring they meet quality and quantity specifications.

• Ensure that all dispatched goods are properly documented, including waybills and delivery notes.

• Arrange proper labelling and storage of received goods, ensuring the FIFO (First-in, First-Out) method is adhered to.

• Supervise loading and unloading activities to prevent damage and ensure safety.

• Ensure the store is well-organised, clean, and maintained according to safety and storage standards.

• Implement proper storage practices to prevent contamination or spoilage of rice fortification materials.

• Maintain a well-documented filing system for inventory reports, receipts, dispatches, and other relevant records.

• Ensure appropriate labelling and categorisation of materials for easy tracking.

• Ensure that all materials and equipment stored in the warehouse comply with IRB-WFP quality standards.

• Report any discrepancies, damages, or expired goods promptly to the supervisor for appropriate action.

• Ensure compliance with WFP's guidelines on hygiene, safety, and environmental protocols in the warehouse.

• Generate weekly and monthly inventory reports and submit them to the project manager in charge.

• Prepare stock consumption reports, highlighting trends and any anticipated shortages or excesses.

• Maintain up-to-date records of all inventory movements in digital formats for easy access and retrieval.

To support the overall logistics operations and local procurement of the project - 20%

• Prepare procurement plan as per approved budget by the support of project management.

• Assist with the logistics and procurement activities of the program.

• Collection of quotations from the enlisted local vendors, CS making, bill summaries, and preparation of GSRN other supporting documents with bills and vouchers.

• Send and track payment requests and address any logistics issues related to payments.

• Maintain the numbering list for Purchase Requests (PR), MR, GDN & GRN.

• Help requesters with specifications, costs, and timing to acquire goods.

To provide administrative as per project needs and ensures effective coordination and communication within the organization and with other stakeholders - 15%

• Assist in the creation and maintenance of framework agreements & do required Communication,

• Maintain a transparent, honest, and supportive communication structure with colleagues to ensure they are informed of applicable logistical activities and requirements.

• Maintain regular contact relationships with ARRRC and Navy offices for facilitating different approvals and certifications

• Facilitate ARRRC & Navy approval for project implementation and field visits.

• Ensure the CFM process at all stages of the project. Contribute to handling the Complaint and Feedback Mechanism (CFM), and maintain the CFM logbook.

• Identify lessons learned, good practices, and share these with the project and management team.

• Ensure the visibility of the project at different stages and levels and ensure media coverage for donors.

Other requirements - 5%

• Participate & be involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities

• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program's goals on safeguarding implementation and act as a key source of support, guidance, and expertise on safeguarding. for establishing a safe working environment

• Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required

• Perform any other duties assigned by the Supervisor

A consolidated salary will be provided. No additional benefits will be offered apart from life and health insurance.