Admin Assistant

Job Description

Title: Admin Assistant

Company Name: MEGHNA SOCIAL HEALTH & DEVELOPMENT FOUNDATION (MSHDF)

Vacancy: 01

Age: At least 22 years

Job Location: Cox`s Bazar

Salary: Negotiable

Experience:

• 2 to 4 years
• The applicants should have experience in the following business area(s): NGO

• Graduate from BBA or Any Other field.        
• Female candidates are strongly encouraged to apply for this position.

• 2 to 4 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 22 years

Preferred Work Experience:

• Minimum 2-4 years in Administration management.       
• A career in Non-profit organization will be an asset.

Preferred Skill Set: 

• Good knowledge of computer - Windows and Microsoft Office applications (Word, Excel etc.)        
• Good communication skills; Fluent in Bangla, good in English.        
• Ability to learn and work independently.       
• Good problem solving skills.        
• Basic organizational and administrative skills.        
• Ability to multitask and work under pressure.

About us:

Meghna Social Health & Development Foundation (MSHDF) is a non-governmental organization working on socio-economic development in the immediate region of Cox`s Bazar. The foundation`s goal is to improve the quality of life of the underprivileged community alongside alleviating their suffering and hardship. We want their sufferings to be alleviated. Alhamdulillah, we have already done many humanitarian works and are still doing it. Orphan/Helpless Merit Children Sponsorship Project is our continuous project. We also provide Tube-wells, Ablution Stations, toilets, Toilet Stations etc. monthly. Recently we have launched Shelter Project for homeless/helpless people, Mosque Set-up Project, Madrasah Build-up Project, Islamic Centre (Including Mosque and Madrasah) in the countryside of Bangladesh.

Areas of Responsibility:

Office Management·        

• Ensure offices of EG are clean and tidy and all basic facilities are available for staff to work in a comfortable environment.       
• Manage dispatch and inward communication, postal, courier and maintain a register for the same.
• Material distributions in field.
• Maintain staff movement register and follow up with locations and movement of staff, inform HR or admin.
• Support to HR and Admin in recording, maintaining and monitoring attendance to ensure employee punctuality, managing the biometric device, reconciling the data on a weekly basis and reporting to DM for deviations. 

Asset Management ·        

• Maintain the asset register for the Office in specified format.       
• Update the register with new assets.        
• Work closely with MD / MEAL / Department Heads for disposal of old assets as per financial policy guidelines.        
• Manage assets / materials in stock, issue them as per procedure.

Organizing program Training ·        

• Administration and logistic arrangement for programmatic training. (Venue, Food, Guest House and distribution of Travel allowances for WASH & CP Team training.)       
• Checking of Bills or Supporting Vouchers in support of expenses incurred for the training.

Travel reimbursement of staff·        

• Verify the travel reimbursement of staff with attendance record and certify before approval. 

Procurement ·        

• Organize venue for large meetings, staff / training programs.       
• Responsible for procurement of office supplies and stationery.        
• Organize food for employee meetings, trainings and visitors.       
• Procurement of services such as vehicle, telephone etc.        
• Create a database of vendors for such procurements and as much as possible get into contracts for long term requirements. 

Core Responsibilities:

• Provide full admin support to the HR Admin Officer and other departments. Guide the Office Assistant in general office administration.

• Salary Review: Half Yearly

• Two Festival Bonus

• Weekly one holyday

• Sick leave applicable

• Monthly two annual leave

• According to office decision government holyday applicable