Job Description

Title: Admin and Finance officer

Company Name: Women Entrepreneur Association of Bangladesh (WEAB)

Vacancy: 1

Location: Cox's Bazar

Minimum Salary: Negotiable

Experience:
∎ At least 3 years

Published: 14 Nov 2024

Education:
∎ Bachelor/Master's degree in business studies from any reputed university.

Requirements:

Additional Requirements:
∎ Proficient with MS Office suite
∎ CA (cc) will be an added advantage.
∎ Highly versatile, ability to work well under pressure and to manage a variety of issues at the same time
∎ At least 05 years of professional experience in financial management at the project level in national or international organizations.
∎ Technical Skills:
∎ Proficient with MS Office suite
∎ CA (cc) will be an added advantage.
∎ Highly versatile, ability to work well under pressure and to manage a variety of issues at the same time

Responsibilities & Context:
∎ Preparing Financial Statements (Balance Sheet, Receipt and Payment, Cash Flow Statement, and related notes)
∎ Monitoring of fund management-related activities with the Project Coordinator.
∎ Prepare and maintain spreadsheet and subsidiary records in respect of payment.
∎ Monthly and periodic financial statement preparation for the organization and donor.
∎ Monitor and control IT and VAT deduction at source and deposit accordingly and issue necessary payment certificates to respective suppliers/service providers.
∎ Prepare program/project accounts, financial reports for the donor(s),
∎ Coordination with Internal and External Audit related activities
∎ Check and recommend Payment Vouchers, and cheques and maintain day-to-day banking and fund management.
∎ Ensure all supporting vouchers are attached to the payment request before payment.
∎ Responsible for Petty Cash funds and weekly reports for reimbursement
∎ Ensure cash advances are monitored and cleared on a timely basis.
∎ Prepare and update the advance register and notify staff if there is any pending advance to be settled.
∎ Issue receipts for all money received by cash, cheque, and bank transfer.
∎ Prepare bank reconciliations for all accounts.
∎ Preparing daily/weekly reports of bank balances and outstanding cheques.
∎ Ensure all financial vouchers are scanned and archiving of soft copy for donor
∎ Ensure all hard copy vouchers are archived properly
∎ Promote gender and social equity in all project interventions.
∎ Adhere to conflict-sensitive program management and display conflict-sensitive behavior
∎ Accelerating Socio–Economic Development by Enhancing Resilience of Forcing Displaced and Bangladeshi Female Communities
∎ A project funded by UN Women
∎ Ref: weab/2024/recruitment/NCE/001
∎ WEAB is a Non-Profit organization (NGO) operating in the field of women empowerment, capacity development, and community building in the wider region of Bangladesh. The overall aim of WEAB is to facilitate awareness and capacity development programs for Women in Bangladesh.
∎ Women Entrepreneur Association of Bangladesh (WEAB) is looking for an Admin and Finance officer for the UN Women Running Project. Admin and Finance officer will engage in daily update financial records, reports and documents, administrative office work, and assist RPM and officers need base activity. He will work at the WEAB regional office in Cox’s Bazar.
∎ Women Entrepreneur Association of Bangladesh (WEAB) is looking for potential candidates for the below-mentioned position.
∎ Job Summary:
∎ The Admin and Accounts Officer will be responsible for overseeing the administrative and financial aspects of the project, ensuring effective resource management and compliance with donor regulations.
∎ Reportable to : Regional Project Manager (RPM)
∎ Duration : November 2024 to 30 April 2025
∎ Key Responsibilities:
∎ Preparing Financial Statements (Balance Sheet, Receipt and Payment, Cash Flow Statement, and related notes)
∎ Monitoring of fund management-related activities with the Project Coordinator.
∎ Prepare and maintain spreadsheet and subsidiary records in respect of payment.
∎ Monthly and periodic financial statement preparation for the organization and donor.
∎ Monitor and control IT and VAT deduction at source and deposit accordingly and issue necessary payment certificates to respective suppliers/service providers.
∎ Prepare program/project accounts, financial reports for the donor(s),
∎ Coordination with Internal and External Audit related activities
∎ Check and recommend Payment Vouchers, and cheques and maintain day-to-day banking and fund management.
∎ Ensure all supporting vouchers are attached to the payment request before payment.
∎ Responsible for Petty Cash funds and weekly reports for reimbursement
∎ Ensure cash advances are monitored and cleared on a timely basis.
∎ Prepare and update the advance register and notify staff if there is any pending advance to be settled.
∎ Issue receipts for all money received by cash, cheque, and bank transfer.
∎ Prepare bank reconciliations for all accounts.
∎ Preparing daily/weekly reports of bank balances and outstanding cheques.
∎ Ensure all financial vouchers are scanned and archiving of soft copy for donor
∎ Ensure all hard copy vouchers are archived properly
∎ Promote gender and social equity in all project interventions.
∎ Adhere to conflict-sensitive program management and display conflict-sensitive behavior

Employment Status: Contractual

Job Location: Cox's Bazar

Apply Procedure:

Hard Copy:
∎ Interested candidates are requested to send their CVs along with a recent Photo to the E-mail: weab@multimodebd.com on 18 November 2024 or before the mentioned deadline (Please mention the position name in the subject of E-mail) Or Send to hard copy Address: WEAB Regional Office, Middle Baharchara, Cox`s Bazar Sadar, Cox`s Bazar

Company Information:
∎ Women Entrepreneur Association of Bangladesh (WEAB)
∎ 108, Bir Uttam C.R. Dutta Road, Dhaka-1205
∎ Women Entrepreneur Association of Bangladesh (WEAB) was established in year 2000, by a select group of businesswomen. Their aim was to create a platform to help business women establish themselves in a competitive field, dominated by men.

The main object of WEAB was to develop a support system for women entrepreneur to not only improve the quality of their products, to meet the changing market demands, but also to impart training on technical know how, design development and to create marketing links for their products.

Training programmes are regularly organized for WEAB members in various fields ranging from food processing, textile designing and quality development, production of new and innovative handicrafts to export-import, indenting, even running of petrol pumps. Traditionally women of Bangladesh were mostly engaged in agro based business like cottage craft, handicraft, stitching and embroidery, cane and bamboo weaving poultry and dairy farming.

Address::
∎ 108, Bir Uttam C.R. Dutta Road, Dhaka-1205
∎ Women Entrepreneur Association of Bangladesh (WEAB) was established in year 2000, by a select group of businesswomen. Their aim was to create a platform to help business women establish themselves in a competitive field, dominated by men. The main object of WEAB was to develop a support system for women entrepreneur to not only improve the quality of their products, to meet the changing market demands, but also to impart training on technical know how, design development and to create marketing links for their products.Training programmes are regularly organized for WEAB members in various fields ranging from food processing, textile designing and quality development, production of new and innovative handicrafts to export-import, indenting, even running of petrol pumps. Traditionally women of Bangladesh were mostly engaged in agro based business like cottage craft, handicraft, stitching and embroidery, cane and bamboo weaving poultry and dairy farming.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 18 Nov 2024

Category: NGO/Development