Sr. Logistics Officer

Job Description

Title: Sr. Logistics Officer

Company Name: FH Association (Cox's Bazar)

Vacancy: 01

Job Location: Anywhere in Bangladesh

Employment Status: Contractual

Educational Requirements:
∎ Bachelor of Commerce (BCom), Bachelor of Business Administration (BBA), Bachelor of Business Studies (BBS)

Experience Requirements:
∎ At least 3 year(s)

Job Responsibilities:
∎ Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
∎ Key Result #1: Documentation and filling
∎ Maintain a proper and user-friendly filling and document control system for recording
∎ Tracks all logistics documents including contracts and agreements
∎ Assists the Logistics Manager to create lessees and service contracts and all the paperwork related to it.
∎ Assists in making sure of up-to-date logistics records and documents.
∎ Ensures Logistics and Procurement is in line with FH standard operating guidelines.
∎ Key Result #2: Admin support
∎ Assists the Logistics Manager in communicating with Program Managers/Clinics Team Leaders to make sure the request sent is correct and in line with the logistics process.
∎ Helps on organizing requests according to the priority level.
∎ Assists the Logistics Manager in supporting all the programs and making sure to coordinate with the line managers for all the requests submitted.
∎ Support and update on periodic inventory count (Asset, equipment and supplies)
∎ Assists in making an up-to-date JRRP asset inventory with all its aspects and details.
∎ Assists in organizing warehouse stock cards, stock reports and following up the weekly deliveries to the facilities by working closely with Warehouse Officer.
∎ Key Result #3: Bill preparation and payment request
∎ Assists the Logistics Officer in processing PR and PO.
∎ Assists the Logistics Officer in processing supplier’s bill and payment request.
∎ Key Result #4: Procurement
∎ Ensures the procurement tracker is up-to-date, and provide weekly update to line manager
∎ Track, update and advise line manager about contracts and agreements before expiry dates.
∎ Accurately and efficiently carry out any further duties as designated or assigned by the Line Manager
∎ Collaborate with the program team to develop procurement plans and priorities for the different projects, and periodically advise and follow up with the program teams to ensure progress on plans. In addition, develop strategies for delivery on the procurement plans agreed beforehand with the program team;
∎ Reviews purchase orders for management sign off and ensures they are timely and contain all required information to mitigate risk to FH and ensure good performance by supplier;
∎ Monitors the purchases tracking sheet and liaise with the warehouse teams to keep track of delivered and pending items;
∎ Ensures timely processing of supplier’s payments based on complete or agreed performance of purchase orders or contracts.
∎ Key Result #5: Facilities Management
∎ Assists the Logistics Manager to develop, implement and oversee the maintenance of inventory systems for supplies.
∎ Assists the Logistics Manager to maintain open communication with staff regarding base changes and updates.
∎ Provide translation and interpretation services if needed to the Expat Guest.

Additional Requirements:
∎ Age 25 to 60 years
∎ To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
∎ A commitment to serving the poor and in full agreement with FH’s foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose;
∎ Excellent people skills including warmth and sensitivity, conversational, able to relate to and effectively communicate with people from different cultures (at various levels within the organization);
∎ High integrity and a strong sense of professional ethics;
∎ Able to self-manage a diverse and dynamic set of responsibilities, proactively solve problems and / or suggest viable solutions while advancing goals and objectives;
∎ Demonstrated computer operating skills, including proficiency in Microsoft Office products, Google platform, and virtual technologies such as Skype and / or GoToMeeting;
∎ Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes;
∎ Strong people management skills / interpersonal skills with the ability to motivate, teach and mentor staff and volunteers;
∎ Comfortable and persuasive when speaking before both large and small groups;
∎ Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.
∎ Medical fitness to live and travel in rural and urban areas with extreme conditions and limited medical support;
∎ Ability to travel up to 15% of time per year to JRRP field sites

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays, Insurance

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 3 Jan 2022

Company Information:
∎ 27 Dec 2021
∎ FH Association (Cox's Bazar)
∎ Address : The White House, Opposite to Police Lines, Between Bus Station and Dolphin Circle.Koltatoli, Cox's Bazar.
∎ Web : https://www.fh.org
∎ Business : In 1972, Food for the Hungry (FH) began working in Bangladesh by distributing rice to the poor. Since then, FH has focused efforts on community development including livelihoods, micro-lending, health, education, and disaster response resilience. Over the last 40 years, FH has partnered with Bangladeshi leaders and impoverished communities to create better living conditions.

Category: NGO/Development

: Interested candidates are requested to over online through BDjobs. Only short-listed candidates would be contacted for next phase of selection process. The authority reserves the right to accept/reject any or all applications without assigning any reason whatsoever. Any communication in regard to the application or any attempt to influence the process will immediately disqualify candidacy. FH Association is actively trying to increase equity and gender parity in the organization. The compulsory age of retirement is 60 years. Applications will be reviewed on a rolling basis and we reserve the right to close the vacancy early if we find suitable candidates. Vacancies will be filled based on the fund availability.Safeguarding Policy: FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.