Senior Executive/Assistant Manager - HR & Admin (Factory)

Job Description

Title: Senior Executive/Assistant Manager - HR & Admin (Factory)

Company Name: A Reputed Group of Companies

Vacancy: 02

Age: 29 to 33 years

Location: Narayanganj

Salary: Negotiable

Experience:
∎ 5 to 7 years
∎ The applicants should have experience in the following business area(s):Manufacturing (FMCG), Engineering Firms, Agro based firms (incl. Agro Processing/Seed/GM), Group of Companies, Beverage, Ice Cream, Dairy

Published: 2 Aug 2024

Education:
∎ Master of Business Administration (MBA) in Human Resource Management, Bachelor of Business Administration (BBA) in Human Resource Management

Requirements:

Additional Requirements:
∎ Age 29 to 33 years

Responsibilities & Context:
∎ Prepare all kind of SOPs such as Access control, Emergency Preparedness, Pest Control, Fire Fighting, First Aid, Medical, PPE, Accident, Training, Cleaning & Sanitation etc. if requited.
∎ Employees Appraisal Note. Various Contractor, Supplier, Medical Hospital, Labor Agreement etc.
∎ Administrative all Notice Execute & monitor HR & administrative policies as per corporate policies & guidelines for facilitating the desired HR changes & the process of improvement including recruitment, orientation, transfer and termination of employees.
∎ Recruitment & selection
∎ Training & Development
∎ Employee Motivation & Retention
∎ Compensation & Benefits/Payroll Management
∎ Discipline
∎ Performance Management
∎ Looking after overall Legal & Compliance Audit. Oversee update, renewal and maintenance of all legal and statutory documents/License or Certificate as per government rules & regulation within stipulated time:
∎ Liaise with government regulatory bodies, local management.
∎ Preparation documents as per requirement of International & Multinational vendor audit.
∎ Maintain connection with local and international Auditors/Vendors.
∎ All compliance Procedure, SOP, Program, Policies, Flow chart make sure as per requirement of audit.
∎ Attendance & Leave Management- ERP
∎ Ensure the punch by figure on ERP & E ID number.
∎ Duty roster timely posting in ERP, Everyday posting the leave on ERP,
∎ Everyday prepare attendance/absent report & send to the HOD –HR&A
∎ Register & Personal File Management:
∎ Prepare all Register (Attendance, OT, Night bill, Leave, Labor law required etc. Log book)
∎ Personal File update, Prepare personal file, Update HRIS
∎ Local problem control (inside and outside). Liaise with government regulatory bodies:
∎ Close contact with: Police Station, Union Porishad, Industrial Police , UNO Office, DC Office, Fire Service, Local Hospital etc.
∎ Control local people/threat.
∎ Accommodation & Housekeeping
∎ Follow up the Cleaning Chick list & Ensure Factory surrounding Cleaning.
∎ Entertainment to all foreigner (breakfast, lunch, dinner, snacks etc
∎ Ensure accommodation facility to gusts.
∎ Asset Care Management
∎ Asset Accounting, Asset Tracking, Asset Monitoring
∎ Inspection/Audits
∎ Contract Management
∎ Purchase Requisition
∎ Condition Maintenance, Asset List & record
∎ GD/Diary/Police case
∎ Monitor all health and environment compliance issues are maintained in factory premises as per company standards and ensure all PPE (Personal Protective Equipment) are used by the employees without fail
∎ Ensure all vehicle safety parameters are maintained properly at workshop and by the drivers so that zero accident cases is achieved in overall transport operations
∎ Arrange periodical training and counseling sessions on safety guidelines covering product & vehicle safety procedure, traffic laws and company laws to increase awareness of drivers
∎ Protection of the company’s assets, employees and information against thefts and other subversive activities by checking routine inspection and monitoring.
∎ Maintaining proper records of delivery records of refined sugar through software and manually, so that no sugar goes out of the factory through gate.
∎ Maintain proper records of returned rejected sugar by the clients with proper counting and taking records of weight.
∎ Maintain proper and relevant documents of raw sugar receive and also to participate during surveying of vessels with the raw sugar receiving team.
∎ Keep proper records of returnable and non-returnable goods before going out of the gate and also check that returnable goods enter into the factory within the reasonable time.
∎ Collection and analysis of both internal and external intelligence information which directly or indirectly affects our business/operations so that countermeasures can be taken in advance.
∎ Implementation of safety precautions such as wearing of safety gear, non smoking in hazardous areas.
∎ Everyday checking all register & taking necessary steps if required.
∎ Checking and recording of inward and outward movement of materials.
∎ Documentation of inward and out ward movement of vehicles/trucks with goods or sugar.
∎ To keep all the fire fighting equipment, clean, ready for operation all time. And also maintaining validity and refilling records of extinguishers.
∎ Conduct Health & Safety Meeting in due time & distribute the minutes in concern dept.
∎ Fire Fighting, First Aid & rescue Program,Drill program & record
∎ Plan, direct and manage the transport and logistics operations within the factory to provide effective transportation services and Customer Satisfaction.
∎ Keep record /history of accidents
∎ Submit regular and comprehensive monthly report, license/Certificates registration, safety & security of transport management system.
∎ Daily vehicle Tracking service maintain & monitoring under GPS service
∎ Manage & maintain Fuel Mileage, Kilometer wise & update logbook and fuel bill entry.
∎ Daily, weekly & monthly report prepare & submit.
∎ Follow up Work Schedule/Duty Chart/Log book for all. Drivers/Helper
∎ Ensure & prepare all kind of bill such as driver, helper daily allowance, toll of bridge etc.
∎ All vehicles delivery & maintenance consumption report have to send everyday to the management.
∎ Any other responsibility assigned by the management. Administrative all activities etc.
∎ HR POLICIES AND PROCEDURES
∎ HR Planning
∎
∎ LICENSES & COMPLIANCE AUDIT ACCOUNTABILITIES
∎
∎ ADMINISTRATION & LEGAL FUNCTIONAL ACCOUNTABILITIES
∎
∎ SECURITY MANAGEMENT AND HEALTH SAFETY MANAGEMENT
∎
∎ TRANSPORT MANAGEMENT

Skills & Expertise:

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Workplace:
∎ Work at office

Employment Status: Full Time

Gender:
∎ Only Male

Job Location: Narayanganj

Company Information:
∎ A Reputed Group of Companies

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 1 Sep 2024

Category: HR/Org. Development