Project Coordinator

Job Description

Title: Project Coordinator

Company Name: SAINT-Bangladesh

Vacancy: 1

Age: At most 55 years

Job Location: Barguna, Pirojpur

Salary: --

Experience:

• At least 8 years
• The applicants should have experience in the following business area(s): NGO

• Masters

• Master`s degree in public health and nutrition or relevant experience.

• At least 8 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 55 years

• Minimum 8 years of professional experience in managerial positions with 5years experience in leading/managing development projects/programs in the field of health and nutrition.

• Good understanding of health and nutrition-related policies, plans, and programs in Bangladesh

• Demonstrated skills in managing finance, human resources (HR), and procurement of donor-funded projects.

• Strong understanding of and skill in communication, M&E systems, report writing, and presentation

• Good knowledge of M&E systems, budget management, and performance management.

• Experienced in networking and liaison with government and multi-sectoral stakeholders.

• Skilled in computer literacy, internet, and email communication.

• Good understanding of and commitment to promoting Gender, Equity, and Diversity Inclusion (GEDI) concepts, issues, and best practices.

SAINT-Bangladesh (2001) is a National local humanitarian, development and non-governmental organization with NGO Buro registered value-based, non-profit, and participating in the survival strategies of the coastal poor. SAINT-Bangladesh implemented different projects on child protection, education, health, women empowerment, income-generating activities, DRR, WASH, and Rohingya emergency response activities. SAINT-Bangladesh intends to recruit a Project Coordinator for an upcoming donor funded project. The project will be implemented in the Coastal Region of Barguna and Pirojpur districts under Barishal Division.

Under the Project will work with different departments of the ministries, especially the Health and Nutrition of at the national, regional, and local levels, to reduce preventable deaths and improve health and nutrition outcome for women, newborn and in project supported districts by improving life-saving maternal, newborn, child health and nutrition services. The Project will work in join implementation plans (JIPs) to document co-planning, co-investment by partner, private sector, multiple levels of local government institutions and government of Bangladesh (GoB). The project will facilitate developing solutions emerging from communities, government departments, and the private sector. Digital solutions related to health and Family planning services are key strategies for improving Health & Nutrition area at Coastal Belt Barguna and Pirojpur district of Bangladesh

SAINT-Bangladesh, a local partner of this project implementation, is hiring a Project Coordinator. The Project Coordinator under the guidance of the project team will lead the local-level implementation of the project as per the agreement. This Project Coordinator will also ensure that the technical direction of the project is geared to achieve the desired impact and project operations maximize value for money and overall management of the project implementation. The Project coordinator will coordinate and work with the consortium partners, technical specialists, other project staff of the team, and other stakeholders in the development and implementation of project plans, as well as achieving standards set for staff development, project impact, and monitoring and result measurement as guided.

Under the direct supervision of Project Focal Person (HQ Staff) and programmatic guidance of the regional team, the Project coordinator will facilitate the Project Implementation Team, and represent the Barguna/Pirojpur district in reflecting on project implementation issues by coordinating with the project team. The Project Coordinator will also be responsible for guiding the implementation and technical staff of SAINT-Bangladesh in ensuring sound administrative and financial management systems at different levels. The Project Coordinator will promote and support anchorage at the district office level so that the field team can work with a good level of independence and undertake initiatives on their own.

II. Specific Roles and Responsibilities: %

Responsibility # 01: Coordination, implementation guidance, and operational leadership. 30%

• Lead the project implementation team in taking responsibilities with adequate authority regarding intervention planning, implementation, monitoring, and management at districts levels.
• Plan and implement the project interventions following Projects approaches and standards in consultation with the Project team,
• Ensure timely execution of implementation plans with coordinated support from technical team
• Build capacities of project staff to manage resources and monitor the impact of the project.
• Guide project team in flexible project operations to ensure quality project implementation and manage diverse priorities.
• Introduce and expand innovation in the region in the context of geographical dynamics, action research, documentation, and learning.
• Oversee any revisions and fine-tuning of the plans as per relevant information from the field, donor feedback, and up-to-date local/Regional knowledge.
• Responsibility # 02: Staff management and administrative operations 25%
• Support in preparing the annual implementation plan for the project as per the project proposal.
• Guide budget preparation, control, and execution, as well as regularly track the project budget and take appropriate actions.
• Ensure that the program is implemented in a cost-effective manner, within the budget framework, and make sure that the burn rate is up to the expected level.
• Regularly monitor the status of record keeping and provide feedback to the project team and management.
• Ensure that all the positions in the region are filled with required skilled staff in a timely manner and are served with adequate guidance. Promote a gender-equitable, women-friendly, sensitive work environment in the regional office.
• Coach & mentor program staff to improve their programming and analytical skills, in project planning, management, communication, and monitoring activities.
• Identify staff needs for training or improvement and take appropriate actions to achieve those.
• Responsibility # 03: Liaison with donor and other relevant stakeholders 20%
• Liaison, coordinate and nurture excellent relationships with the project team, for technical guidelines, strategic directions, and implementation of the project to maintain higher standards of programming in fields.
• Attend coordination meetings, update progress, and represent the project team as needed.
• Ensure timely preparation and submission of programmatic and financial reports to relevant offices.
• Take the lead in exploring possibilities of leveraging resources with other projects, organizations/development partners.
• Responsibility # 04: Monitoring, reporting, and result measurement systems for the project 15%
• Support the technical and Monitoring, Evaluation, and Learning (MEL) teams of the Project in the identification of systemic interventions and result chains and development of result chain measurement plans.
• Support data collection and analysis for baseline, periodic monitoring, case study, special study, and experience capitalization of the project.
• Plan, initiate, and oversee all project evaluations, as required by consortium and/or donors, as well as undertake special assessments as required.
• Guide field teams in establishing a culture of reviewing findings from the monitoring visits and initiating actions for qualitative improvements of interventions.
• Responsibility # 05: Communication, information management, networking, and collaboration. 10%
• Ensure sharing and implementation of management directions of the project to all staff in the respective region.
• Ensure a system of communication and branding across the staff, partners, concerned government officials, and communities related to project policies, strategies, and implementation activities established.
• Responsibility # 6 Safety, Security, and Safeguarding
• As part of this role, the job holder will be expected to adhere to and support SAINT-Bangladesh’s safety and security-related policies and systems as part of their day-to-day duties and comply, at all times, with safety & security protocols and directives, including reporting. Staff must maintain situational and self–awareness and be aware of the safety – security-related consequences of their actions upon themselves, their team, and the organization.
• SAINT-Bangladesh is committed to preventing any type of unwanted behavior at work, including sexual harassment, exploitation, abuse, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children, young people, and adults always. SAINT-Bangladesh expects all staff and volunteers to share this commitment through our Code of Conduct. This is a high priority to ensure that only those who share and demonstrate this commitment are recruited to work with us.

III. Reporting to:

Project Focal Person (HQ Staff)

IV. Working Conditions:

The Project Coordinator is based on Barguna/ Pirojpur district office of Project, with approximately 70% of the time in field travel.

• Salary, Compensation & Other Benefits As per organizational policy and donor budget allocation