Title: Program Manager (Humanitarian Response)
Company Name: Islamic Relief Bangladesh
Job Location: Cox's Bazar
Employment Status: Full-time
∎ Master of Development Studies (MDS), Master of Social Science (MSS), Masters degree in any discipline
∎ At least 15 year(s)
∎ This is a new position being created within Islamic Relief Bangladesh to provide leadership and direction to cox`s Bazar & Bhasanchar program team. The position aimed to harmonize different projects associated with the recent humanitarian crisis (Rohingya) and build synergies across different stakeholders. The incumbent is also expected to ensure Thematic & strategic leadership, identify opportunities for program expansion, cultivate donor relationships and ensure high-quality program delivery.
∎ Key Working Relationship:
∎ Regular liaison and engagement with Head of Programmes, Partner organizations, Regional Desk, Country Director, Different Unit/program Head/Lead/In-charges and external bodies.
∎ Strategic Planning and Programme Management for IRB & its partner- 25%
∎ Collaboration with Different Unit Lead/In charges, lead mobilization process with field and technical teams upon receiving a new award, and ensure spending projections and forecasts, procurement plans, and work plans, are all developed at the offset
∎ Monitor/track spending across projects, reviewing projections compiled by Project Managers/lead
∎ Develop, update, and regularly review IRB's Humnaitarein program (Cox's Bazar & Bhasanchar) operational analysis consolidating inputs from various unit
∎ Develop and regularly review Humnaitarein program (Cox's Bazar & Bhasanchar) strategy, work plans, projections and spending, and achievements towards targets to ensure timely and quality implementation
∎ Organize periodic project review meetings (mid and final) following initial mobilization meeting to ensure progress is on-track
∎ Monitor and supervise projects in the Camp through field visits, prepare field visit report, and provide recommendations to project staff
∎ Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal
∎ Guide Senior Project Manager & Other Subordinates in day-to-day decision making as requested
∎ Ensure regular monitoring and evaluation assessments against project objectives are conducted and reports made for donors
∎ Observe project implementation and interact closely with project participants and relevant stakeholders to develop impact stories through field visits.
∎ Programme Development, Fund Raising, and Reporting for IRB: 25%
∎ Lead & Pro-actively Identify fundraising opportunities such as the announced call for proposals (CFP/RFP), request for submission of EOIs, etc. from different bilateral, multilateral, and UN donors and other unsolicited funding organizations through team formation, work plan development, monitoring of progress through periodic formal progress review
∎ Initiate and lead donor negotiations, and act as vital members during discussions both internally and externally on strategic opportunities.
∎ Review all proposals and program budgets, when necessary compile proposal inputs from Program Development & Business Unit, and assemble final proposal documents before donor submission
∎ Ensure timely submission of high-quality proposals and supporting documentation.
∎ Review progress reports, project completion reports, etc. for different projects and components of IRB as per the reporting schedules and templates and provide supports in ensuring timely reporting to donors
∎ Strengthen current donor relations and build partnerships with new donors to support continued donor/portfolio diversification
∎ Work with the Head of Programmes to contribute to new program development, including both narratives and budgets, by coordinating and compiling inputs from other technical and support staff.
∎ In collaboration with other departments/Unit, ensure appropriate management systems are in place including, but not limited to, monitoring & accountability, financial oversight, security, health and safety, and Procurement & Log
∎ Provide regular analysis on the context and humanitarian situation for the development of project proposals and safety assessments in cooperation with the CMT.
∎ Contribute to the strategic direction of programming through active and ongoing participation in planning meetings and development of strategic documents.
∎ Support the evaluation, documentation, and communication of learning within the organization and seek to share that learning with key stakeholders.
∎ Partnership Management-10%
∎ Work with the senior program team to identify current high-priority partners for individual initiatives and projects, their current approaches to partnership development and management, and their near- and long-term goals for current and desired partnerships besides developing a partnership development and management process that meets multiple internal needs
∎ With input from appropriate stakeholders, develop a framework for a prioritized list of strategic partnerships for the Foundation as a whole that will be managed at the central level.
∎ Develop a partnership management system that ensures we continually capture knowledge about our strategic partners (e.g. organization charts, current projects, our understanding of their goals). This partnership management system will likely be a combination of management processes tailored to our work and organization.
∎ Ensuring appropriate follow-up required from the program team of the partner to ensure smooth project intervention implementation & as well as Free from all zero tolerance issues.
∎ Ensuring that partners are adequately trained and developed for their roles & Compliances.
∎ Developing the capacity of IRB Staff & partners-10%
∎ Provide leadership and direction to the Team through pro-active engagement, communication, and direction
∎ Develop strategic objectives and work plans of the unit through the active participation of the team member.
∎ Ensuring that each member of the team fully understands the outcomes that are expected of them and they are aware of the success criteria which pertain to their work.
∎ Ensuring that work is planned and organized in a way that will meet the needs of staff at the Islamic Relief Field Office and in project areas in the most cost-effective manner possible.
∎ Ensuring that team members are given appropriate workloads and are working efficiently.
∎ Supporting team members to enable them to give of their best e.g. by encouraging and Praising good performance, Coaching, assisting staff to prevent or resolve problems, providing resources, tools, and equipment.
∎ Monitoring and reviewing performance and, in Particular, holding staff accountable for meeting the success criteria and delivering any improvement goals which have been identified; giving corrective feedback where required, and taking decisive action in the case of poor performance.
∎ Ensuring that staff is adequately trained and developed for their roles e.g., by analyzing staff training needs, organizing the delivery of training or coaching, coordinating the sharing of experience.
∎ To train partners staff especially in program/project implementation.
∎ Designing and developing training and development Schedule & plan based on both the organization's and the individual's needs.
∎ Budget & Grant Management-10%
∎ Serve as the primary budget approver for operational and program costs
∎ Review procurement documentation to ensure audit-readiness.
∎ Responsible for ensuring all costs charged to the project are allowable, reasonable, and correctly allocated, providing oversight and quality assurance.
∎ Ensure effective and coordinated budget monitoring/spending reviews occur regularly, coordinating with teams
∎ Guide programs and operations teams in monitoring and tracking burn rate to ensure proper management
∎ Advocacy, Networking, and Coordination -10%
∎ Build and maintain effective working relationships with stakeholders in Cox's Bazar, including INGOs, ministries/local authorities, UN agencies, different bilateral, multilateral, and UN donors, and other unsolicited funding organizations
∎ Represent IRB Cox's Bazar in external coordination, networking, donor relations, and other forums.
∎ Ensure regular and effective communications are maintained within the program, and with the Regional Desk at HQ including finance, HRMD, and other departments
∎ Ensure visibility of program through quality reporting and contributing to IR webpages and annual reviews.
∎ Ensure that respective program Advocacy strategy incorporates specific objectives to building the profile of IRB and through well designed and tailored activities such as attendance at sector events, regular stakeholder meetings, attendance in government programs, hosting IRB events (e.g., briefings to stakeholders or field trips), and related external communications/PR/ lobbying
∎ Develop and implement a respective program communications strategy for key external stakeholders and identify avenues for engagement.
∎ Provide external relations advice and support to the Country Director, Head of Program & Other Senior Staff.
∎ Develop and maintain strong and productive relationships with relevant Government Department, UN, International organizations, and other stakeholders.
∎ Ensure strong cooperation with partners and suppliers for effective and contract-compliant program implementation.
∎ Support and coordinate the implementation and on-going development of IRB's new stakeholder engagement strategy and associated policy, working with CD and other IRB colleagues
∎ Establish a safeguarding culture across all levels of the program by implementing the safeguarding policy. Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment
∎ Responsible to ensure team members are appropriately trained, supported, and have access to resources regarding issues that are identified and actioned following the safeguarding policy and procedure
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
∎ Responsible for seasonal (Ramadan & Qurbani) & emergency response programs if require.
∎ Perform any other duties assigned by Supervisor
∎ It is essential that the post holder shows a good understanding and sympathy with the Islamic values and principles as well as commitment to Islamic Relief Worldwide vision and mission.
∎ Knowledge, Skill & Qualification:
∎ Practical and extensive financial, Human Resources, and administration management.
∎ Demonstrated ability to create and maintain effective working relations with host country government personnel, stakeholders, NGO partners, and international donor agencies, local and international staff.
∎ Ability to understand complex security situation and advise program design accordingly
∎ Excellent written and spoken English; ability to draft high-quality proposals as well as donor reports
∎ External stakeholder management (especially with local authorities)
∎ Proven Expertise in Microsoft Word/ Excel/PowerPoint/
∎ Excellent Coordination/Advocacy/Networking/Communication Skill
∎ Facilitation & Decision-Making Skill
∎ Problem Solving & Thought/thematic Leadership skill.
∎ Ability to think strategically
∎ Disposition of a team player.
∎ Minimum 15 Years of experience; out of which, at least 5 years managerial experience
∎ Substantial work experience in the areas of emergency, protection, camp management, especially with displaced/refugees and host communities can substitute education qualification
∎ Experience in grant writing and fundraising, experience working with the major donors: EU, Forum Syd, OFDA, ECHO, DFID, UN Agencies, etc.
∎ Experience with relevant donor guidelines
∎ Demonstrates the flexibility and energy that is required for a high level of self-management and awareness
∎ Person with disability are encouraged to apply
Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other Benefits will be provided as per organizational HR Policy
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 9 Apr 2021
∎ 28 Mar 2021
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programmes on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
: For more details Job information, Please download the job description from our official websites (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.