Job Description

Title: Principal/ In-Charge

Company Name: Muslim Aid UK Bangladesh Field Office

Vacancy: 01

Job Location: Dhaka (Mirpur)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Master's Degree in Education, Business Administration, Social Science, Project Management, or in any other related fields/ B.Sc. in Engineering with 5 years of experience in Institute of Management.

Experience Requirements:
∎ At least 5 year(s)

Job Responsibilities:
∎ Strengthen the identity, goodwill and credibility of the MAIT:
∎ Works with trustworthiness and integrity and develop the Values, Vision, Mission and Goals of the MAIT in line with Muslim Aid's Values, Vision, Mission and Goals and lead the MAIT to achieve these.
∎ Establish necessary partnerships and collaborations with appropriate academic/technical institutions, government, industry/enterprises/private sector agencies, national & international accreditation agencies etc. for relevant assessment, certification and accreditation.
∎ Carry out social mobilization & community awareness campaigns, advocacy events, organize events on national and related international days and other interventions leading to strengthen identity, reputation, credibility and goodwill.
∎ Set high standards in personal, social and academic achievement.
∎ Represent the MAIT in various forums with guidance of supervisor.
∎ Carry out any other tasks assigned by the supervisor.
∎ Ensure the effective and efficient Project Management:
∎ Establish and maintain necessary rapport with the Bangladesh Technical Education Board (BTEB), National Skills Development Authority (NSDA) and other relevant agencies and lead the MAIT in accordance with policies and guidelines of BTEB and Muslim Aid-UK Bangladesh Country Office Bangladesh.
∎ Ensure timely compliances of BTEB rules and regulation and ensure necessary registrations from Affiliated Authority.
∎ Preparing centre operation plans and other institutional activities
∎ Ensuring adequate training facilities and marketing for learners' enrolment
∎ Ensure employment of the learners and keeping centre fully functioning
∎ Proactively seek other national and international accreditations and registrations for institutional growth
∎ Develop and ensure effective and efficient implementation of an Operational Manual in line with the Government of Bangladesh (GoB) guidelines, Muslim Aid policies and related country laws.
∎ Develop and properly implement Annual Operational Plan and Annual Work Plans of all staff.
∎ Practices of Social Inclusion is adhered to during staff recruitment and student enrolment
∎ Develop and manage effectively Annual Budget including revenue & expenditures ensuring cost effectiveness and value for money.
∎ Organize timely necessary audits and ensure proper follow up of recommendations.
∎ Ensure all procurements take place in time, maintaining MABCO policies and guidelines and ensuring transparency, cost effectiveness and highest quality.
∎ Organize timely the meetings of the Management Committee and other critical meetings and ensure follow up of decisions.
∎ Ensure necessary infrastructure and equipment are available and properly maintained, including: training facilities, classes, workshops, resource centre, library, stores, teacher's rooms, equipment / arrangements etc.
∎ Develop strategies and mechanisms for aligning MAIT, its business processes and services with technological advancements of markets both at home and abroad.
∎ Automated mechanisms are introduced and effectively maintained for access control, attendance-salary synchronization, filing, documentation, reporting, database management (including establishing a Job Portal), M&E and MIS, Human Resource Management (HRM), administration and management of finance and accounts etc.
∎ Demonstrates awareness and sensitivity to gender, diversity and inclusion.
∎ Ensure quality assurance of service delivery:
∎ Ensure necessary teaching learning materials for theoretical, practical and industrial attachments are developed, used and updated as needed including: subject wise syllabus, curriculums, session and lesson plans (in accordance with CBT methodology) and presentations, CBLM for each unit of competency, co-curricular materials, earners record and log books, trainee progress charts etc. following BTEB guideline.
∎ To ensure high quality teaching- learning and better academic result through effective supervision and monitoring.
∎ To monitor and ensure the students cantered teaching-learning process.
∎ To take lead for development of 'Tech-based' monitoring system and availability of real time data for the management
∎ To monitor faculties' self- preparation, lesson plan and lecture sheet are available during the teaching.
∎ To supervise all activities of the running programs on a regular basis to judge the qualities and encourage all concerned to achieve the goal.
∎ To plan and organized different events and co-curricular activities.
∎ To maintain liaison with government bodies to ensure affiliation, education materials, permissions, approvals and other requirements as when necessary.
∎ To manage the assets (including land, infrastructure, vehicle, etc.) and ensure legal, insurance, audit and other compliances of the asset management.
∎ To establish and maintain an effective inventory system for all fixed assets, supplies, materials and equipment and develop and administer the routine maintenance and coordinate all relevant activities.
∎ All procurements and placements take place in time, maintaining MABCO guidelines and ensuring highest quality.
∎ To communicate with the Management Committee regularly about the needs, successes and general operation.
∎ To plan and host various visit of management, media and others and ensure of all kinds reporting timely.
∎ Proactively bring about necessary changes which will lead to improved administration, supervision and opportunity for student learning and development.
∎ Ensure that MAIT is a safe, dignified and secure learning environment for all students, staff and visitors.
∎ Attend events as required for networking and capacity building purpose with guidance of supervisor.
∎ Take lead in organizing, planning, monitoring and programme administration and management.
∎ Prepare necessary reports proposals, business plans, concept notes, progress reports etc and submit them to the concern management.
∎ Ensure delivery of results maintaining excellent quality under high pressure and tight deadlines.
∎ Effective communication is maintained and necessary information is provided to prospective students, guardians and stakeholders as needed.
∎ All training packages include theoretical courses, practical courses and industrial attachments, Competency Based Training, Competency Based Assessment is properly conducted and learners avail Decent Work.
∎ Learners are timely enrolled as per MAIT targets, assessed (pre, formative, summative etc.) oriented and ready for class following BTEB guideline.
∎ Drop-out is prevented but if this happens, seats do not remain vacant but learners are immediately replaced.
∎ Ensure class room monitoring, evaluations, supervision and learning mechanisms are effective.
∎ Ensure learners attend classes in time, complete training and maintain discipline.
∎ Learners are assessed, certified and accredited in time.
∎ Necessary partnerships and collaborations are set up with industry / enterprises / private sector agencies for industrial attachment / apprenticeships as the need of specific training courses.
∎ Participation of the MAIT, its staff and students in all relevant national and international skills development related events /competitions etc.
∎ People Management:
∎ Recruit, manage, supervise and ensure quality of service delivery of necessary human resources including teachers, resource persons, technical experts, instructors, trainers, assessors and other staff as per MABCO staff Manual.
∎ Ensure all staff Job Descriptions (JDs) are updated, well understood and followed by staff. In this regard, ensure development and follow up of Key Performance Indicators, their Means of Verification and Annual Performance Objectives.
∎ Ensure professional development & career planning mechanism for staff and all staff are trained on and maintains MABCO rules, regulations and values
∎ Ensure all staff carry out their roles and responsibilities with due diligence and demonstrate professionalism in attitude, conduct and behavior and ensure staff development plan is in place and functional.
∎ Ensure all students are oriented Muslim Aid values and relevant rules & regulations and all staff contribute to the success of the MAIT.
∎ Responsible to ensure necessary systems are in place for staff management, including development, review and follow up of staff work plans, conducting weekly progress review meetings, and annual performance assessments.
∎ Effective mechanisms are in place to identify managerial and service delivery related problems and proactively resolve issues in time.
∎ Ensure necessary reward and punishment system is in place and effectively implemented and promotion of positive culture which tangibly reflects the values of MAIT.
∎ Take a leadership role in mentoring, coaching and training of the academic and management staff for achieving high quality of technical education.
∎ Maintain effective communication to keep the staff, students, and parents properly informed.
∎ Provide necessary leadership, mentor, coach, supervise, and manage the staff and students
∎ Responsible to ensure team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
∎ Leadership and Management:
∎ Provide regular one to ones to the relevant employees, ensuring that you adhere to MA's annual appraisal "PACE" framework.
∎ Ensuring that relevant employees are set with annual SMART objectives and making sure that you are aware of your SMART objectives from your line manager.
∎ Ensure sustainability:
∎ Source local/national level funds in consultation with the MABCO level management
∎ Prepare proposal, concept note accordingly for resource mobilization.
∎ Others:
∎ To ensure all records are maintained and stored appropriately in line with MA document management and IT policies.
∎ To comply with all policies, procedures, legal and regulatory requirements.
∎ Any other duties commensurate with the accountabilities of the post.

Additional Requirements:
∎ Age at least 30 years
∎ CBT&A Level IV/V certified from BTEB/NSDA applicants will be given preference.
∎ Minimum 5 years of relevant work experience in similar position with development organization.
∎ Experience in development cooperation with donor agencies and I/NGOs is an added advantage.
∎ Has a good network among national TVET actors i.e., district level BMET representative, I/NGOs and training institutes.
∎ Good knowledge of different training methodologies including competency-based training, assessment (formative, summative) and development of standards, curriculum and TLM.
∎ Excellent working knowledge of computer applications like MS Office (Excel, Word, Outlook, Power Point).
∎ Good interpersonal and communication skills and ability to liaise effectively with people at various levels.
∎ Solution driven, smart, approachable and possesses ability to work with people from different backgrounds.
∎ Excellent analytical, problem-solving skills, with the willingness to deal with problems as they arise.
∎ Fluent in written and spoken English and Bangla.
∎ Ability to multitask
∎ Good team work skills with the ability to work with different and sometime conflicting agendas.
∎ Good organization, coordination and project management skills.
∎ Ability to lead implementation of new systems and affect staff behavioral/ attitudinal change.
∎ IT literate with knowledge of Microsoft Office applications and the ability to learn and use any software adopted by Muslim Aid.
∎ Ability to work with minimal supervision and manage complexities.
∎ Willingness to travel at very short notice.

Salary: Tk. 45000 - 49000 (Monthly)

Compensation & Other Benefits:
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 1 May 2023

Company Information:
∎ 18 Apr 2023
∎ Muslim Aid UK Bangladesh Field Office
∎ Address : House# 13, Road# 27, Block- J, Banani Dhaka-1213, Bangladesh.
∎ Web : http://www.muslimaid.org.bd/

Category: NGO/Development

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