Job Description

Title: Officer - General Support Services

Company Name: Practical Action - Bangladesh.

Vacancy: 1

Location: Dhaka

Maximum Salary: Tk. 58579 (Monthly)

Experience:
∎ 3 to 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 6 Jun 2024

Education:
∎ Bachelor of Business Administration (BBA)

Requirements:

Additional Requirements:
∎ At least Bachelor’s degree in Business Administration, social science, development studies or any other relevant degrees from an accredited university
∎ Excellent knowledge of computer usage specially in MS Office, Outlook, and other software
∎ Experience of working in INGO sector and UN Organizations·
∎ Skills in public speaking and presenting
∎ Female candidates are encouraged to apply
∎ Candidates who identify as Indigenous people are encouraged to apply
∎ The applicants should have experience in the following area(s):·
∎ Qualifications, Expertise and Experience-
∎ At least Bachelor’s degree in Business Administration, social science, development studies or any other relevant degrees from an accredited university
∎ Excellent knowledge of computer usage specially in MS Office, Outlook, and other software
∎ Desirable-
∎ Experience of working in INGO sector and UN Organizations·
∎ Skills in public speaking and presenting
∎ Female candidates are encouraged to apply
∎ Candidates who identify as Indigenous people are encouraged to apply
∎ The applicants should have experience in the following area(s):·
∎ -Administration, Procurement, Safety and Security Management
∎ -3-5 Years experience in related fields will be preferred.

Responsibilities & Context:
∎ Ensure full compliance on administrative, procurement, vehicle, inventory and financial processes in accordance with Practical Action rules, regulations, policies and strategies.
∎ Organize and coordinate the maintenance of the premises, office space management and the provision of common services.
∎ Organize workshops, conferences, retreats and different type of events
∎ Support in coordination with local authority on space and other administrative matters;
∎ Supervision of support staff, drivers and cleaning services; Handle petty cash and vendor payment;
∎ Manage repair & maintenance; Prompt reporting and investigation of cases of damage, loss or theft of items.
∎ Logistical support for events, staff’s cubicle/desk layout and space management; Act as custodian for management of office stationary supplies, including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
∎ Maintenance of the filing system ensuring safekeeping of confidential materials;
∎ Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
∎ Organize travel including purchase of tickets, vehicle maintenance; conference facilities arrangements.
∎ Timely conduct Travel Agencies, vehicle maintenance, hotel and conference facilities surveys. Processing travel authorization, travel claims, and security clearances in line with travel entitlements for staff, ensuring that the travel arrangement follows Practical Action rules of most direct route and most competitive prices.
∎ Liaison with NGO Affairs bureau.
∎ Accommodation reservations for visiting Practical Action officials. Ensure proper vehicle management.
∎ The Officer - General Support Services will provide support across procurement, inventory management, repair & maintenance, local & international travel, petty cash handle, vehicle management and vendor payment. Also s/he needs to support the People & Culture team on need basis in organizing events & HR operations.
∎ Ensure full compliance on administrative, procurement, vehicle, inventory and financial processes in accordance with Practical Action rules, regulations, policies and strategies.
∎ Organize and coordinate the maintenance of the premises, office space management and the provision of common services.
∎ Organize workshops, conferences, retreats and different type of events
∎ Support in coordination with local authority on space and other administrative matters;
∎ Supervision of support staff, drivers and cleaning services; Handle petty cash and vendor payment;
∎ Manage repair & maintenance; Prompt reporting and investigation of cases of damage, loss or theft of items.
∎ Logistical support for events, staff’s cubicle/desk layout and space management; Act as custodian for management of office stationary supplies, including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
∎ Maintenance of the filing system ensuring safekeeping of confidential materials;
∎ Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
∎ Organize travel including purchase of tickets, vehicle maintenance; conference facilities arrangements.
∎ Timely conduct Travel Agencies, vehicle maintenance, hotel and conference facilities surveys. Processing travel authorization, travel claims, and security clearances in line with travel entitlements for staff, ensuring that the travel arrangement follows Practical Action rules of most direct route and most competitive prices.
∎ Liaison with NGO Affairs bureau.
∎ Accommodation reservations for visiting Practical Action officials. Ensure proper vehicle management.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka

Job Highlights:

Company Information:
∎ Practical Action - Bangladesh.
∎ House # 28/A, Road # 5, Dhanmondi, Dhaka-1205
∎ Practical Action is an international development organisation putting ingenious ideas to work so people in poverty can change their world.

We treat all applications for employment on their merits and do not take into consideration any factors that are not relevant to the job such as gender, race, religion, ethnic or national origin, caste, tribe, belief, age, marital status, pregnancy, caring responsibilities, sexual orientation, or disability. Practical Action is committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks including criminal checks and terrorist financing.

We’re a global change-making group. We help people find solutions to some of the world’s toughest problems. Challenges made worse by catastrophic climate change and persistent gender inequality. We work with communities to develop ingenious, lasting and locally owned solutions for agriculture, water and waste management, climate resilience and clean energy. And we share what works with others, so answers that start small can grow big.

Address::
∎ House # 28/A, Road # 5, Dhanmondi, Dhaka-1205
∎ Practical Action is an international development organisation putting ingenious ideas to work so people in poverty can change their world.We treat all applications for employment on their merits and do not take into consideration any factors that are not relevant to the job such as gender, race, religion, ethnic or national origin, caste, tribe, belief, age, marital status, pregnancy, caring responsibilities, sexual orientation, or disability. Practical Action is committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks including criminal checks and terrorist financing. We’re a global change-making group. We help people find solutions to some of the world’s toughest problems. Challenges made worse by catastrophic climate change and persistent gender inequality. We work with communities to develop ingenious, lasting and locally owned solutions for agriculture, water and waste management, climate resilience and clean energy. And we share what works with others, so answers that start small can grow big.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 20 Jun 2024

Category: General Management/Admin