Human Resources Assistant

Job Description

Title: Human Resources Assistant

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Teknaf)

Employment Status: Full-time

Educational Requirements:
∎ Degree or diploma in Human Resource Management or Business Administration will be added advantage
∎ Skills Required: Human Resource Management

Experience Requirements:
∎ 1 to 2 year(s)
∎ The applicants should have experience in the following area(s): Human Resources & Development

Job Context:
∎ Handicap International (Humanity & Inclusion) in Bangladesh is looking for a Human Resources Assistant for Teknaf Field Office. To support in the various administrative & human resource functions, which include recruitment, staffing, training and development, performance monitoring and employee counselling, administration of employment con-tracts etc. for Teknaf Field Office. The Human Resource Assistant directly supports the human resource people function and the administration operations in Teknaf office, and will operate within an HR Management framework respecting internal rules and procedures.
∎ Duration of the Contract: 31 December 2019 with possibility of extension

Job Responsibilities:
∎ Objective 1: Participate in the definition and implementation of the programme’s HR processes
∎ • Implementation of the recruitment process for new/vacant positions in conjunction with the relevant line manager.
∎ • Locally posting the internal or external adverts as will be shared from Cox office.
∎ • Ensures that recruitment and hiring procedures are respected and validated. He/ she ensures that all recruitment and selection tools are properly used by the teams at Teknaf field office.
∎ • Conducting reference checks both verbally and written as maybe requested by Cox.
∎ • Maintains and updates the recruitment and selection tracking information system
∎ • Updates the HR Manager about Employees’ contract’s expiry dates and seeks action whether they are to be extended or not.
∎ Objective 2: Ensure national staff administrative management
∎ • Supports and Co-ordinates with on any accommodation bookings for teams in Teknaf for their travel arrangements for international, nationals and any HI visitors coming to the field.
∎ • Receives all Medical reimbursement forms from Teknaf team members and ensures all supportive documents are attached.
∎ • Responsible for employee ID card & business card for all site in Teknaf
∎ • Supports in scanning and sending all HR related documents to Cox’s office eg (travel, contract extensions, holiday requests etc for updating.
∎ Objective 3: Support on HR Information Management
∎ • Maintain documentation according to HI procedures both manually and electronically.
∎ a) This may include staff leave plans, sickness, other absences. Accordingly update the HR Software
∎ b) training records, and other benefits, taxes (CV, Job description, all other relevant documents such as warning letter, recommendation, resignation letter, etc)
∎ • Ensures all missing documents on one’ personnel file are submitted and filed in Cox office.
∎ Objective 4: Supervisory Oversight
∎ • Supervises the cleaning/cooking team in Teknaf office and any guest houses.
∎ • Ensures cleaning schedules are developed and followed by the team
∎ • Monitors & maintains schedules of work of cook and cleaners
∎ • Monitors cleanliness and hygiene of the office and entire surroundings
∎ • Ensures that all guest houses are fully equipped and are in a habitable state if any in Teknaf.
∎ • Prepare monthly action plan and update the status to FC and HR site manager in a weekly base .

Additional Requirements:
∎ Age 18 to 60 years
∎ At least 2 years' experience in human resource management in reputed non-governmental organization in simi-lar role
∎ Experience of working effectively with civil society, Government, I/NGOs;
∎ Able to work under pressure
∎ Multi tasker and has excellent planning skills
∎ Excellent communications skills both in Bangla and English
∎ Advanced computer literacy are essential requirement
∎ Ability to work in an intercultural environment
∎ Must possess strong interpersonal skills
∎ Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
∎ Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skilfully gather and analyse information
∎ Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Application Deadline: September 7, 2019

Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: HR/Org. Development

Read Before Apply: Please indicate the position “Human Resources Assistant in Teknaf” in the subject line of the application. Only short listed candidates will be notified. Handicap International is an equal opportunity employer. Women and persons with disabilities are strongly encouraged to apply and they will be preferred in case of equal qualifications with other candidates.Any sort of persuasion by person, phone, email or other means in this regard will automatically disqualify the candidate.The selected employee should clearly understand that all final offers of employment are contingent upon the successful reference check, pre- employment screening will be performed for all selected applicants.