HR Officer

Job Description

Title: HR Officer

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: At most 37 years

Job Location: Dhaka (Baridhara)

Salary: Tk. 52777 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): Telecommunication, NGO, Development Agency, Multinational Companies, Group of Companies

• Master of Business Studies (MBS) in HRM, Management
• Master of Social Science (MSS) in Public Administration
• Master of Science (MSc) in Psychology

• At least 5 years
• The applicants should have experience in the following business area(s): Telecommunication, NGO, Development Agency, Multinational Companies, Group of Companies

• Age At most 37 years
• Only Female

Essential:

• Facilitation Skills
• Coordination/Advocacy/Networking/Communication Skills,
• Reporting & Documentation Skill
• Monitoring and evaluation Skill
• Financial management
• Decision making
• Conflict resolution
• Self-development
• Problem-solving
• Planning, analytical, and, organizational skills
• Strategic Management
• Ability to work under pressure and manage workload effectively and with less supervision.
• Willing to adapt to IRW`s norms and values,
• Proven expertise in Microsoft Word/ Excel/PowerPoint.

General HR-Part-1: (Pre-Employment Process)-30%

• Collect and process the Job requisition from the Recruitment Partner.

• Provide Job advertisements in the assigned job portal.

• Collected the CV & sorting based on the provided criteria by the DM-HRM & OD

• Make an approval and score sheet & facilitate the signing process

• Make Phone Calls/SMS/emails etc. to all candidates for appearing in the selection process.

• Attend to all candidates who will appear in the selection process.

• Arrange required documents, Logistics & other belongings for the Selection Process Session.

• Prepare a tabulation sheet for participating candidates.

• Collect Approval for all the required documents from different Senior Staff members in-country office.

• Conduct the joining process for all new staff & maintain the required documents to PCF on or before being reviewed & checked by HR management.

• Arrange required documents, Logistics & other belongings for the Induction session.

• Take the Necessary Information for the official ID card & process it accordingly.

Employee Life Cycle Management-25%

• Do & maintain various types of databases concerning HR assigned by DM-HRM & OD

• Raise Purchase/material requisition & Process accordingly for HR purchasing & Maintain All HR stationaries/logistics for further use.

• Submit/share HR payroll document to Finance for further course of action & maintain accordingly.

• Prepare salary charging letters as a part of the payroll processing.

• Prepare different types of letters like AoR, EoC, DL, TL, etc.

• Prepare different types of business cases to justify the process

• Prepared No other claims (NOC) for the separated staff to process final settlements.

• Communicate with all separated staff in terms of collecting final payment cheques & archiving them accordingly.

• Prepared various types of Notes for the record, business justification based on requirements

• Maintaining HRIS & HAD as an operator.

• Insurance data collection and sharing of the ID creation information to the external entity (insurance company) for further course of action.

HR Achieving & compliances- 15%

• Maintain Existing Staff/Consultant/Trainer Related all documents for Personal Confidential File (PCF).

• Collect & Maintain Performance appraisals from every level of staff & replace them according to the PCF

• Collect & maintain all the documents (Attendance Sheet/Long-Shor Listed Matrix/Interview/Written Test/RC/HQS etc.) concerning the Staff/Consultant/Trainer recruitment & selection process.

• Collect, Process & maintain Staff medical prerequisite-related documents (if not related to insurance).

• Maintain all the separated Staff/Consultant/Trainer Related documents for Personal Confidential File (PCF).

• Do Scan & Photocopy all HR required Documents & Archive accordingly.

• Collect various HR-related documents from all field offices & process & maintain them accordingly.

• Maintain attendance Sheet for Existing & Separated Staff/Consultants/Trainers.

• Maintain All Recruitment & Selection process documents which are already archived.

• Make sure all the HR documents are achieved because of the current practices & HR compliances.

• Monitor Peer activities, especially on HR achieving authentically and appropriately.

Facilitate training interventions-10%

• Facilitates relevant training interventions.

• Facilitate the transfer of skills and knowledge

• Accurately assess skills, abilities, and knowledge to determine competence levels.

• Moderate training interventions and assessments for formal programs.

• Tests trainees to measure progress and to evaluate the effectiveness of training.

• Facilitate induction program for new staff as required.

• Monitor and report on training projects and the enhancement of training initiatives

• Assist and prepare facilitators and assessors with all online-related activities when developing programs

Performs tasks associated with the administrative and reporting requirements of the function-15%

• Actively manages all financial resources, facilities, and assets to ensure maximum benefit, value for money, and manageability of risks.

• Support the development and submission of an annual Workplace Skills Plan and Training report

• Compile and update statistical information concerning training completed, attendance levels, and targets achieved.

• Prepare reports on the activities of the training interventions and projects outlining objectives and accomplishment of outcomes.

• Update training materials, in line with changes to the legislation, processes, and agreements.

• Coordinate the consultant hiring process.

Others-5%

• Contribute to other project activities and any other tasks as required by program management;

• Willing and able to travel frequently for extended periods and to remote areas of the projects.

• Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery, or money Laundering to achieve the program`s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment

• Participate in seasonal (Ramadan & Qurbani) & emergency response programs if required.

• Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.

• Mobile bill,Tour allowance,Provident fund,Weekly 2 holidays,Insurance,Gratuity
• Festival Bonus: 1

Other benefits will be provided as per Organizational HR Policy