HR and Admin Manager

Job Description

Title: HR and Admin Manager

Company Name: Danish Refugee Council

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ Preferably bachelor’s degree in Business Administration, Public Administration, or related subject.

Experience Requirements:
∎ 3 to 5 year(s)

Job Context:
∎ POSITION PROFILE:
∎ This position will work directly with the HR and Admin Manager and perform associated administrative and operational responsibilities. This role is critical to helping the organization to manage day to day office and International Guest House management and maintenance, office inventory management and proper disbursement and support high-level organizational priorities involving support team.
∎ The successful candidate will be a well-organized, self-starting generalist that exhibits energy and a pro-active passion for generating a polished and accurate work product. This individual must be able to operate and self-manage toward agreed goals and objectives with minimal supervision.
∎ Type of contract: National
∎ Employment Band: G
∎ Start date: As soon as possible

Job Responsibilities:
∎ Office Management (40%):
∎ Performing and supervising Country Office activities including general administrative support, repair and maintenance, support team management with minimal supervision. Support HR & Admin Manager and SMT in ensuring administrative compliance with DRC and donor requirements in the country office.
∎ Ensure the Country Office is well equipped, has sufficient levels of supplies (consumables, stationery, equipment) etc, is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency. Responsible for the day-to-day supervision and management of the admin team.
∎ Oversee the maintenance of Country office premises furniture, fixture, fittings and all equipment in a fully functioning state. Ensure that a good environment and hygienic is maintained throughout the country Office. Ensure that Office stationery and equipment are maintain properly with proper record keeping in mind the value for money. Maintain petty cash.
∎ Managing the preparation, analysis, negotiation, review and timely renewal of rental agreements and service contracts e.g., Office, central Warehouse, security provision, office consumables and supplies, fumigation in the Country office.
∎ Support Country HR and Admin Manager in managing annual administrative budget including preparation and monitoring; manage cash flow forecasting and supervise the petty cash for day-to-day administrative operations.
∎ Supervise and ensure the monthly administrative bills paid on time.
∎ Coordinating and liaising with DRC lawyer, agents and respective authorities on legal issues related to contractors, consultants and advise program and sector managers on sound admin management and local laws and their execution modalities.
∎ Supervise and ensure staff and volunteers’ ID cards issued on time in collaboration with Liaison Coordinator and assisting to issue the camp passes for the national and expat staffs.
∎ Ensuring that all travelers to/within Bangladesh and international are assisted with appropriate visas and travel arrangements e.g., flight booking, hotel booking, etc. support expat security clearance process.
∎ Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
∎ Guest House Management (40%):
∎ Develop and maintain International Guest House Inventory and ensure that GH equipment are in track; periodically evaluate equipment and plan/recommend up-grade for future needs and also the disposal of obsolete items, take initiatives to adapt economical solutions/services, best practices to save DRC’s resources.
∎ Ensure all expats have been received standard GH item and allotment forms. Maintained the apartment key and ensure that all occupants are in line with GH policies. Ensure all apartments are properly clean and hygiene.
∎ Ensure all expats are provided with quality standard equipment’s and maintain good accommodation standard. Carry out a monthly maintenance check for Guest House and arrange, as required for any work to be carried out.
∎ Liaise with landlords on all DRC’s rented apartment and ensure we are in line with contract. negotiate and ensure DRC received all facilities as per the agreements.
∎ Ensure and oversee the overall maintenance of the Guest House, facilities supplies and equipment (physical work environment) and ensure that these are secure and efficiently utilized.
∎ Review and annually update all apartments and ensure they are kept up to date and that all leases are compliant with the local government regulations.
∎ Ensure that all apartments are properly clean and proper health and hygienic conditions are maintained.
∎ Supervise and monitor the GH support team and ensure they are functioning as per need.
∎ Policy and Procedures Administration (15%):
∎ Provide support to HR and Admin Manager for continuous development of administrative support. Develop, keep updated the Administration Policies and Procedures Manual; ensure communication of the policies across the program; monitor implementation and compliance.
∎ Ensure compliance with Quality Standards in relation to Office management, Guest House Management, travel and other general administration (facilities, rents, etc).
∎ Other Responsibilities (5%):
∎ The post holder may carry out other duties in addition to or instead of those outlined above which may reasonably be required from time to time as requested by line manager.

Additional Requirements:
∎ Minimum 3 to 5 years of experience as general administration in INGOS, Multinational and Corporate Organizations.
∎ Have proven skills of team management.
∎ Sound Knowledge of MS Office package, preferably in MS Excel and internet browsing.
∎ Excellent communication and negotiation skill.
∎ Strong Interpersonal skills.
∎ LANGUAGES :
∎ English (Fluent in writing and speaking).
∎ Bengali (Fluent in writing and speaking).
∎ Chittagonian (Preferable).

Compensation & Other Benefits:
∎ Two bonus per year
∎ Relocation allowance
∎ Mobile Allowance
∎ Leave Encashment
∎ Group life Insurance including Family
∎ Dental and Optical benefits
∎ Excellent Working Environment and opportunity to Growth
∎ Various learning and development platforms

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 17 Dec 2021

Company Information:
∎ 9 Dec 2021
∎ Danish Refugee Council

Category: HR/Org. Development