HR & Administration Manager

Job Description

Title: HR & Administration Manager

Company Name: Genius Farms Limited

Vacancy: --

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Tk. 30000 - 40000 (Monthly)

Experience: --

Published: 2026-09-01

Application Deadline: 2026-09-11

Education:

Requirements: --

Skills Required:

Additional Requirements:

Responsibilities & Context:

About Genius Farms Limited

Genius Farms Limited is a Bangladesh-based technology and innovation company working at the intersection of agriculture, digital technology, data, and sustainable development.

The company works with a multidisciplinary team across technology, agriculture, business development, operations, digital media, and management. We are looking for an HR & Administration professional who can help us recruit the right people, strengthen internal processes, and support the company as the team continues to grow.

Candidate Profile

We are looking for someone who is:

• Highly organized and strong at scheduling, coordination, and follow-up.

• Comfortable speaking with and interviewing candidates.

• Confident conducting interviews both online and in person.

• Comfortable using LinkedIn, BDJobs and Facebook regularly for recruitment.

• Able to independently manage multiple recruitment processes simultaneously.

• Professional in communication with candidates, employees, and management.

• Proactive and able to identify what needs to be done without continuous supervision.

• Detail-oriented and strong at maintaining documentation.

• People-friendly while being firm regarding company policies and discipline.

• Comfortable working in a fast-paced and growing organization.

• Able to maintain confidentiality and handle sensitive employee matters professionally.

• Female candidates are encouraged to apply.

Key Responsibilities

• Recruitment & Talent Acquisition

• Manage the complete recruitment process from manpower requirement to final selection and onboarding.

• Prepare professional Job Descriptions (JDs) and job circulars based on management requirements.

• Post and manage job vacancies through BDJobs, LinkedIn, Facebook, relevant Facebook groups/pages, and other recruitment channels.

• Proactively source suitable candidates through LinkedIn, BDJobs CV Bank/search facilities, Facebook, professional networks, referrals, and other relevant platforms.

• Review applications, screen CVs, shortlist suitable candidates, and maintain an organized candidate database.

• Conduct initial screening calls with shortlisted candidates.

• Schedule and coordinate interviews, including selecting suitable dates and times, sending invitations, confirming attendance, following up with candidates, and rescheduling when necessary.

• Maintain an organized interview calendar to avoid scheduling conflicts.

• Coordinate interview schedules between candidates, department heads, and management.

• Arrange and conduct online interviews using Google Meet, Zoom, Microsoft Teams, BDJobs Live Interview, or other relevant platforms.

• Conduct initial HR interviews independently, including evaluating communication skills, experience, salary expectations, availability, career interests, and overall suitability.

• Coordinate second/final-round interviews with management or relevant department heads.

• Prepare interview questions, candidate evaluation forms, and interview notes when required.

• Maintain candidate status and recruitment trackers from Applied → Screened → Shortlisted → Interviewed → Selected/Rejected → Joined.

• Conduct reference checks where required.

• Prepare and communicate employment offers and coordinate joining dates.

• Maintain professional communication with candidates throughout the recruitment process.

• Build and maintain a database/talent pool of potential candidates for future vacancies.

Human Resources Management

• Manage the complete employee lifecycle from recruitment and onboarding through confirmation, appraisal, increment, and separation.

• Prepare offer letters, appointment letters, employment contracts, confirmation letters, increment letters, experience certificates, warning letters, show-cause notices, termination letters, and other HR documentation.

• Conduct employee onboarding and orientation.

• Maintain complete and updated employee files and HR records.

• Maintain employee information including contracts, NID, contact information, emergency contacts, educational and professional documentation.

• Manage attendance, leave, lateness, absenteeism, working hours, holidays, and employee movement records.

• Prepare monthly attendance and HR information required for salary and payroll processing.

• Coordinate employee probation reviews and confirmation processes.

• Coordinate KPI setting, performance evaluations, appraisals, and performance improvement processes with management and department heads.

• Monitor employee discipline and compliance with company policies.

• Handle employee grievances, workplace concerns, and disciplinary matters professionally and confidentially.

• Conduct exit interviews and manage employee clearance and separation procedures.

• Develop and maintain HR policies, SOPs, employee guidelines, forms, and internal procedures.

• Maintain confidentiality of all employee and company information.

• Ensure HR practices are aligned with applicable Bangladesh Labor Laws and company policies.

Administration & Office Management

•  Oversee day-to-day office administration and operational support.

• Ensure a professional, organized, and productive office environment.

• Coordinate office supplies, stationery, equipment, and other administrative requirements.

• Maintain records of company assets and office equipment.

• Coordinate with vendors and service providers as required.

• Support basic procurement and administrative purchasing activities.

• Coordinate office maintenance, repairs, cleanliness, and general facility requirements.

• Arrange internal and external meetings and maintain schedules when required.

• Coordinate meeting rooms, meeting logistics, and necessary documentation.

• Assist with employee travel, transportation, accommodation, or logistics when required.

• Maintain organized physical and digital filing systems.

• Prepare administrative letters, notices, memos, reports, and official correspondence.

• Support management with administrative coordination and follow-ups.

• Coordinate company events, employee engagement activities, training sessions, and internal meetings.

• Monitor administrative expenses and maintain relevant records where required.

• Liaise with external organizations, vendors, service providers, and government/regulatory offices when necessary.

• Perform any other HR or administrative responsibilities assigned by management.

• Weekly 2 holidays
• Lunch Facilities: Full Subsidize
• Festival Bonus: 2

• Monthly Salary: BDT 30,000 – 40,000

• Salary will be determined based on the candidate’s experience, skills, and suitability for the position.

• Other benefits will be provided according to company policy.