Head of Station Administration

Job Description

Title: Head of Station Administration

Company Name: SQ Group

Vacancy: --

Age: Na

Job Location: Mymensingh (Bhaluka)

Salary: --

Experience:

• 10 to 15 years
• The applicants should have experience in the following business area(s): Garments

• Bachelor/Honors
• Masters

• 10 to 15 years
• The applicants should have experience in the following business area(s): Garments

• Army background is preferable (lieutenant colonel rank)

Planning and budget management:

• Jointly with supervisor develop a plan for administration services; Submit annual plan to management.
• Identify and analyze budget requirements from past data and forthcoming requirements forecast; Submit budget to management for approval.
• Monitor procurement process for approved budget; Track all approved services and deliverables; Take approvals for specific or special requests with appropriate justification.

Plant administration management

• Manage and allocate responsibilities to administration staff; Review daily checklist of activities.
• Review scheduled maintenance activities; Communicate to respective department heads of undertaken future activities and precautions required if any.
• Review and approve all administration related bills and invoices

Vendor management

• Identify external vendor requirements for different services.
• Receive long list of vendors identified for empanelment from subordinates; Identify and approve final vendor for empanelment based on performance criteria.
• Assess vendors based on quality, price and time of services.
• Approve renewals of contracts for security, housekeeping, hospitality, catering vendors.

Contract workforce management

• Approve vendor contract terms and conditions; Review job and evaluate/assess optimal allocation of deployed workforce.
• Track adequate supervision of the daily operations; Review performance reports and take action as necessary.

Security management

• Identify the security threats/requirements of plant, approach area and entire station facilities.
• Approve and track allocation and arrangement of deployment of guards; Review security manual policies periodically.
• Monitor routine activities; Liaise with service provider for necessary reviews; Review training methods used for guards

Transportation management

• Approve transport policy; Periodically review and approve changes.
• Monitor company owned vehicles usage as per norms; Provide necessary guidelines for upkeep/ maintenance.
• Provide approvals on necessary transport related bills and services.

Facility management

• Track necessary operational guidelines to all staff and vendor employees across hospitality and housekeeping activities; Receive feedback reports; Take action on negative feedback as required.
• Track daily maintenance of plant unit facility management; Take daily updates and review from staff.
• Monitor discipline in visitor management and security.
• Track maintenance and upkeep activities of guesthouse; Provide necessary approvals for usage and management

Managing team performance

• Track team performance at an overall and individual level and provide support/ guidance wherever required to ensure achievement of yearly plans.
• Manage effective resource allocation across different teams, enhance the capability quotient of team members and drive higher team engagement through appropriate HR interventions