Grants & Compliance Coordinator
Job Description
Title: Grants & Compliance Coordinator
Company Name: Islamic Relief Bangladesh
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Master of Commerce (MCom) in Accounting, Finance, Business Studies, Auditing
Experience Requirements:
∎ At least 8 year(s)
Job Responsibilities:
∎ Provide Strategic, Technical, and Coordinated support to Grants Management-25%
∎ Ensure that all project financial and operational activities follow Bangladesh laws, donor rules and regulations, and IR policies and standards.
∎ Develops compliance framework for IR, including compliance checklists for the various business processes, transaction classes, country laws governing NGO operations, specific donor requirements, and an annual customized compliance monitoring plan.
∎ Periodically reviews and updates the compliance framework and other tools to stay current with IR procedures and policies.
∎ Tests internal controls to ensure their efficiency and effectiveness, targeting high-risk areas, to identify weaknesses and compliance deviations and their impact, and makes recommendations to CMT to address these weaknesses.
∎ Identify, assess, and manage risks impacting the country programme.
∎ Develop a plan and evaluation tools, and then carry out independent appraisals and verifications of the effectiveness of IR and donor policies, procedures and standards, and applicable Bangladesh law, by which IR Bangladesh financial resources are managed.
∎ Conduct thoroughly documented investigations of whistle-blower/CFM cases, and suspected fraud and will directly interface with the internal audit unit on these or other specific cases.
∎ Maintain an in-depth knowledge of IR internal policies and proposal guidelines for donor organizations funding Bangladesh programs/projects among project managers, technical as well as operational support staff.
∎ Review & support the production and submission of quality and timely donor financial reports -25%
∎ Undertake a qualitative review, of financial reports and ensure compliance with guidelines and donors' requirements, use of proper templates.
∎ Ensure that internal timelines and external deadlines are met; maintain the reporting tracker developed by the team, follow up on inputs from Central finance teams.
∎ Review all final financial reports for performing fund code reconciliations and recommend to the grant's unit for project closure.
∎ Internal Audit-40%
∎ Develop and implement a comprehensive internal audit strategy, including annual audit plans, risk assessments, and audit methodologies.
∎ Identify and assess organizational risks and develop appropriate strategies to mitigate them.
∎ Collaborate with key stakeholders to establish risk management processes and ensure effective controls are in place to address identified risks.
∎ Stay abreast of relevant laws, regulations, and industry best practices.
∎ Provide guidance and support to management in implementing necessary controls and processes to maintain compliance.
∎ Evaluate the design and effectiveness of internal controls across the organization.
∎ Develop and implement policies and procedures to enhance internal control systems and ensure adherence to established standards.
∎ Continuously monitor and assess control effectiveness and propose improvements where necessary.
∎ Develop and execute risk-based audit plans to assess the adequacy and effectiveness of internal controls, financial systems, and operational processes.
∎ Conduct audits independently or in collaboration with the outsourced audit team.
∎ Review audit findings and recommendations, and present comprehensive reports to the executive management and the Finance and Audit committee.
∎ Drive continuous improvement initiatives within the internal audit function.
∎ Ensure the external audit and the due diligence preparation and follow-up & follow up on recommendations from external auditors to ensure they have been implemented and adhered to.
∎ Identify opportunities to enhance audit methodologies, tools, and techniques to increase efficiency and effectiveness.
∎ Stay informed about emerging trends and best practices in internal auditing and implement relevant changes.
∎ Support investigations of internal incidences.
∎ Fraud Risk Mitigation and Response-5%
∎ Develop a fraud risk mitigation and response policy.
∎ Ensure the financial risk assessment is maintained and updated.
∎ In case of suspicions of fraud, ensure the case is addressed as per the policy.
∎ Others-5%
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects and able to travel frequently for extended periods and to remote areas of projects.
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.)
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by Management.
Additional Requirements:
∎ Age at most 45 years
∎ Essential:
∎ Possession of a postgraduate qualification or professional qualification such as CA, ACCA, CPA, CIMA, etc is an added advantage.
∎ At least 8 years (s) of experience in a relevant field/sector.
∎ Experience in managing grants/contracts from institutional donors (ECHO, DFID, Global Fund, UN)
∎ Experience in setting up and managing donor compliance monitoring systems, financial management of grantees, including grantee budgets and audits, grants disbursement, and appropriate deployment of grants
∎ Strong financial skills encompassing proposal budgeting, income tracking, budget monitoring, and financial reporting.
∎ Advanced knowledge on Working knowledge of Microsoft Word/ Excel/PowerPoint
∎ Ability to provide clear guidance on donor policies and procedures to other staff
∎ Capacity-building experience including training and skills development.
∎ Ability to work independently, function effectively as a member of a regional team, and adhere to strict deadlines
∎ Strong interpersonal skills, including written, verbal, and presentation skills
∎ Desirable:
∎ Experience working in a global team and distance support
∎ Understanding of partnership approach to international development
∎ Network and alliance building Research, analytical, and problem-solving skills
∎ Good communication, facilitation, and report-writing skills
∎ Strong Coordination, team-building, and motivational skills
∎ Strong negotiating, strategic thinking, and influencing skills
∎ Knowledge of development issues, trends, challenges and opportunities, and implications to community development
∎ Fluency in English
∎ Self-Development & Adaptive behavioral Skills, Mental Health Stability
Salary: Negotiable
Compensation & Other Benefits:
∎ Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per organizational HR Policy
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 22 Jul 2023
Company Information:
∎ 9 Jul 2023
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
Category: NGO/Development
: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.
Source: bdjobs.com
Deadline Expired on 22nd Jul 2023
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