Finance Coordinator (Humanitarian Crsisi Response)
Job Description
Title: Finance Coordinator (Humanitarian Crsisi Response)
Company Name: Islamic Relief Bangladesh
Vacancy: 1
Job Location: Cox's Bazar
Employment Status: Full-time
Educational Requirements:
∎ Master of Business Administration (MBA) in Finance, Accounting, Master of Commerce (MCom) in Accounting
Experience Requirements:
∎ At least 10 year(s)
Job Responsibilities:
∎ Planning & Budgeting:25%
∎ Prepare Donor / IR Partner Budget for the new project, revise the budget for change request and match with IRW budget format & fully support the Program Team to estimate the program cost.
∎ Transforming budget in standard format IRW & Donor (in case of local funded project or institutional donor.
∎ Ensure to complete and fill out the Budget Review Sheet (BRS) with each budget
∎ Prepare an AX matching sheet for each project for the program's controlling of activities
∎ Provide budget availability information when required.
∎ Day to day analysis and cross-check Budget vs Actual and ledger.
∎ Financial Analysis and Donor Reporting: 25%
∎ Ensure budget figure ties up to the amount committed to by the donor (signed agreement/SLA/ Pin Code, Change Request)
∎ Prepare and periodic submit Project Financial Reports to PMs, HOP for review, timely submission through Country Finance Manager to IRW for review (70/30 principal
∎ Prepare Fund Liquidation Sheet for Final Report.
∎ Check actual expenditure against transaction detail for each budget line, actual expenditure till the reporting date to be mentioned.
∎ Budget vs Variance Analysis –+ 10% plus or minus needs to be explained
∎ Direct cross charge Donor project.
∎ Generate/ Prepare Budget vs. Actual report from the accounting system (AX) and share with PMs and HOF
∎ Bank Control & Accounting Support:10%
∎ Support for the opening/closing/signatory changing of Bank Account for Cox’s Bazar Field Office; fill up IRW form, send to IRCO Finance and follow up for approval from HoR, HOF-IRW
∎ Collect Bank Signatory Card and Bank Account Opening Form from the respective field office and obtain CO signatories signatures on the Card and Opening Form
∎ Fund Report and Grant Management:10%
∎ Prepare monthly Financial Report on or before 7th of the succeeding month following the Checklist
∎ Monthly prepare Budget VS Actual report for on average 10-15 projects every year and linking with IRCO finance fund report
∎ Reconciliation of Statement of Financial Position with monthly fund report
∎ Reconciliation of Statement of Comprehensive Income with monthly fund report
∎ Obtain transaction detail down load and check with report and linked with fund note
∎ Report on 8% Cross Charging (monthly-project-wise)
∎ Reconciliation of IRW Transfer ledger & IRB Fund ledger (Monthly)
∎ Communicate with bank for fund information
∎ Monthly Prepare all project Recognized income and posting project wise Deferred income and IRW Source income
∎ Preparation of "C form" and make approved by the signatories attaching government approval & submit to Bank
∎ Collecting bank statement from bank to be ensured fund is deposited
∎ Project Management and Operations Support-10%
∎ Assist Program Manager, Project Manager/Project In-Charge at field office to preparing budget, financial reports, variance analysis of budgets, queries and feedback to program staff (end user)/other relevant activities/programs and events.
∎ Assist/provide back up support to the IRCO Finance Department as and when required.
∎ Perform any other duties assigned by the management.
∎ Participate/attend/contribute in Seasonal (Ramadan and Qurbani) program activities at filed level, assist to program staff for advance and adjustment of Ramadan and Qurbani Program cost if any.
∎ Participation, Documentation and Archiving-10%
∎ Participants in the procurement committee meetings/checking quotation, financial strength of the vendor, GoB Tax/VAT issue, Valid trade license, CS Calculation etc. before sign on CS (if any).
∎ Periodic filed financial monitoring visits/project sites/ project beneficiaries during cash and materials distribution time.
∎ Ensure periodic partners visit, and conduct financial and compliance monitoring/review of partners' financial documents, bills/invoices/vouchers, reports, and others.
∎ Preserve financial documents/vouchers/files/MOU, agreement, lease agreement, etc. in a safe place according to the IR, B archive policy.
∎ Audit and Accounting: 10%
∎ Assist in the Preparation of reports for NGO Affairs Bureau Audit (FD-7 related FDMNs projects) to be done by the external auditors.
∎ Ensure internal and external audit recommendations for projects;
∎ To advise and guide the finance, non-finance, and IR management on financial matters
∎ Approved Cox’s Bazar Filed Office Payment Journal, Invoice Journal, General Journal Bill, and PO to Invoice Bill Prepare in AX.
Additional Requirements:
∎ Age at most 45 years
∎ Authority
∎ The Finance Coordinator will be supervised Technically by the Country Finance Manager, Islamic Relief Country Office, and day-to-day supervision by the Program Manager-FDMNs, Cox’s Bazar.
∎ Working Conditions:
∎ The Finance Coordinator must spend time in Islamic Relief Cox’s Bazar Field Office and leading for project-wise voucher separation, scanning, filing in, a timely manner, and work in remote areas as per required of the organization.
∎ Required qualifications & experiences:
∎ Master’s Degree in Commerce/MBS/MBA with at least 10-12 years of experience in the line of accounts, finance, and operations. Demonstrated experience in donor compliance (ECHO, FCDO, UN, WFP, UNOPS, SIDA, GAC etc.)
∎ Language
∎ Good written and oral communication skills in English and Bangla.
∎ Computer Skills
∎ Computer proficiency in Excel Spreadsheets, Word Processing, Email, Internet, Good knowledge about in Accounting Software/AX Systems
∎ Interests:
∎ Relief & development issues and international affairs
∎ Disposition:
∎ Experience in designing, keeping, and working with accurate computerized data and manual records and books is essential.
∎ Ability to guide project personnel & Ability to effectively deal with GO/ NGO/INGO and other agencies
∎ Should be prepared mentally to do extensive field visits.
∎ Flexible & Patient
∎ Ability to work on your own initiative as well as a part of a team
∎ Sympathetic with aims & objectives of Islamic Relief
∎ Empathy with & understanding of the basic teachings and values of Islam
∎ Physical:
∎ Energetic and able to operate in situations that may be arduous
∎ No serious illness.
∎ Audit and Accounting:
∎ To assist the IRCO finance team for the year-end closing of the related ledger of AX
∎ Scanning of vouchers for donners outside Bangladesh for audit purposes and ledger accounts reconciliation for year audit.
∎ Assist in the completion of the audit for the project.
∎ General Skill:
∎ Good in English written and spoken
∎ Self-management including the ability to prioritize own work load and work independently and communicate to meet deadlines.
∎ Excellent interpersonal skills, able to work as part of a multi-disciplined, multicultural team.
∎ Willing to work in the most remote area.
∎ Must be willing to travel to project sites frequently.
∎ Maintain confidentiality in all areas of work.
∎ Person with disability are encouraged to apply
Salary: Tk. 86345 (Monthly)
Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other Benefits will be provided as per Organizational HR Policy
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 12 Aug 2023
Company Information:
∎ 31 Jul 2023
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
Category: NGO/Development
: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal-opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, disability, class, caste, or religion.
Source: bdjobs.com
Deadline Expired on 12th Aug 2023
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