Finance Assistant

Job Description

Title: Finance Assistant

Company Name: Gonoshasthaya Kendra, Cox`s Bazar

Vacancy: --

Age: At most 35 years

Job Location: Cox`s Bazar

Salary: Tk. 47250 (Monthly)

Experience:

• At most 2 years

• Bachelor of Business Administration (BBA) in Accounting
• Bachelor of Business Administration (BBA) in Finance

• At most 2 years

• Age At most 35 years

• 2 years of finance-related work experience - accounts receivable, accounts payable, general ledger maintenance, Reporting, etc.
• Experience in the application of IPSAS or IFRS would be advantageous;·       
•  At least 1 year prior experience in a relevant field with UNHCR and WFP-funded project will get preference.·        
• Knowledge of basic bookkeeping procedures·       
•  Familiarity with finance regulations·        
• Good math skills and the ability to spot numerical errors·        
• Hands-on experience with advanced MS Excel and accounting software (e.g. QuickBooks)·        
• Skill in typing in both English & Bangla.·        
• Organization skills·        
• Ability to handle sensitive, confidential information·        
• Bachelor's degree in a relevant field from a UGC-approved University.
• An MBA in a relevant field is preferable.       
•  Extensive field travel will be needed each month at short notice.
• Willingness to locate to the district of assignment (Bhasanchar & Noakhali) and field travel frequently, including hard-to-reach and remote areas.

• To prepare vouchers and check bill/ supporting vouchers, make sure approval before all kinds of Payments and receipts.
• Ensure all kinds of payments are timely and accurate like Utility Bill, Office Rent and Staff Salary etc.     
• Ensure timely salary disbursement to all staff & Volunteers and maintain all necessary documentation.       
• Ensure organizational policy procedure and Donor policy procedure before payment.      
• Banking regularly as per program need (different statement collection/Cheque book collection)·    
• Maintained Books of Accounts such as Cash Book, Bank Book, and General Ledger, including Advance, Salary, Fixed Asset Register, Tax, VAT and Cheque Issue Register.       
•  Recording all financial transactions properly in QuickBooks.·   
• Conduct regular checks of petty cash and cash accounts.·      
•  Prepare Daily Cash and Bank Balance Statement·        
• Prepare bank reconciliation statements on regular basis
• Prepare and submit daily & monthly closing and cost accounting reports within budget line.
• Control, analyze and review budgets and expenditures for Project
• Establish, maintain, and coordinate the implementation of accounting and accounting control procedures.
• Ensure all transactions are processed and ready in time for month end and quarter end·       
• Close as per agreed timetable,·  
• Advance paid to staff as per program need and make sure adjustments within the stipulated time·        
• Review payment vouchers, bank & petty cash control sheets,·        
• Ensure Fixed Assets ID and physical verification of fixed assets and inventory items in every month.·        
• Having up-to-date knowledge on VAT, Tax and Revenue Stamp matter dealing.·        
• Deduct VAT and Tax where applicable and deposit into the government treasury within the stipulated time·      
• Ensure proper documentation with safe and standard system like Bill Vouchers, Bank Statement, Agreement, Letter, Notice, corresponding documents etc.·       
•  Prepare different reports and provide different Account information as per Supervisor’s needs.·        
• Provide support role in audits (internal and external) including preparation of documents for internal, external and donor audits), in the field office when necessary.·        
• Liaise with internal and external auditors on audit-related issues.  

  Special Note     

• Carry out any other duties as may be required by the supervisor and Management.      
•   Management may, at any point of time, modify this job description as it is deemed necessary in Gonoshastha Kendra’s interests in consultation with an incumbent.