Job Description

Title: Finance & Admin Officer

Company Name: PULSE Bangladesh Society

Vacancy: 1

Location: Cox's Bazar (Teknaf)

Minimum Salary: Tk. 52000 (Monthly)

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 9 Sep 2024

Education:
∎ Bachelor’s Degree in finance, Accounting, or related field. Master's degree with CA CC is a plus.
∎ Bachelor’s Degree in finance, Accounting, or related field. Master's degree with CA CC is a plus.

Requirements:

Additional Requirements:
∎ Proven experience 5 years as a Finance Officer or similar role, preferably in the context of development projects.
∎ Strong understanding of financial principles, budgeting, and reporting.
∎ Worked experience in USAID funded projects.
∎ Proficiency in financial software and Microsoft Office Suite, especially Excel.
∎ Knowledge of donor financial regulations and compliance standards.
∎ Excellent analytical, problem-solving, and organizational skills.
∎ Effective communication and interpersonal abilities, with the capacity to work collaboratively within a diverse team.
∎ Attention to detail and accuracy in financial record-keeping.
∎ Ability to work under pressure and meet tight deadlines.
∎ Proven experience 5 years as a Finance Officer or similar role, preferably in the context of development projects.
∎ Strong understanding of financial principles, budgeting, and reporting.
∎ Worked experience in USAID funded projects.
∎ Proficiency in financial software and Microsoft Office Suite, especially Excel.
∎ Knowledge of donor financial regulations and compliance standards.
∎ Excellent analytical, problem-solving, and organizational skills.
∎ Effective communication and interpersonal abilities, with the capacity to work collaboratively within a diverse team.
∎ Attention to detail and accuracy in financial record-keeping.
∎ Ability to work under pressure and meet tight deadlines.

Responsibilities & Context:
∎ Maintain accurate financial records, ledgers, and accounts for the project.
∎ Prepare and analyze financial reports, including balance sheets, income statements, and cash flow statements.
∎ Monitor project expenses and ensure alignment with the approved budget.
∎ Allocate staff costs based on timesheets and program cost-sharing percentages.
∎ Review payment documents for completeness and accuracy.
∎ Prepare financial statements and provide regular updates to project managers and senior management.
∎ Ensure compliance with Pulse BD, IRC and USAID guidelines, as well as government financial regulations.
∎ Assist in the preparation of project budgets aligned with project goals and objectives.
∎ Collaborate with project teams to develop financial forecasts and track performance.
∎ Identify potential cost overruns and recommend corrective actions.
∎ Monitor project cash flow and manage fund disbursements.
∎ Ensure timely payroll processing and fund allocation.
∎ Identify financial risks and implement mitigation strategies to avoid overspending or underutilization.
∎ Ensure compliance with donor requirements and internal financial controls.
∎ Prepare financial documentation for audits and assist in audit processes.
∎ Review and approve project expenditures, ensuring adherence to internal controls and procurement regulations.
∎ Liaise with donors, government authorities, and stakeholders to provide financial updates.
∎ Collaborate with program staff to align financial and programmatic objectives.
∎ Provide guidance and training to project teams on financial procedures.
∎ Foster a learning environment and ensure that all team members understand financial policies and systems.
∎ Process cash withdrawals and ensure timely bank payments.
∎ Liaise with bank officials to ensure uninterrupted services.
∎ Prepare monthly bank reconciliation schedules and review bank statements.
∎ Ensure internal control procedures for all cash disbursements, receipts, and transfers.
∎ Review national staff payroll for accuracy and compliance.
∎ Ensure that payroll records adhere to financial controls and that payments are legitimate.
∎ Collaborate closely with procurement committee to ensure that financial transactions align with procurement and inventory processes.
∎ Prepare Purchase Orders (POs) and review Purchase Requests (PRs) to ensure proper coding, budget adequacy, and compliance with donor regulations.
∎ Support the procurement process to ensure it adheres to, Pulse BD, IRC and USAID guidelines, including tracking the financial aspects of procurement plans.
∎ Liaise with Program, and Administration departments to ensure seamless coordination in the procurement of goods and services.
∎ Assist the Project Coordinator in donor report preparation and responding to audit requests.
∎ Prepare monthly balance sheet reconciliation reports.
∎ Review Purchase Orders and Requests for budget adequacy and coding.
∎ To ensure a professional and unbiased work environment, it is imperative that all staff members refrain from engaging in any political activities during their employment. This statement is in place to maintain the integrity of Pulse BD and to uphold the principle of neutrality in the workplace. By adhering to this statement (Maintaining Neutrality), employees demonstrate their commitment to their roles and responsibilities within the organization, focusing solely on their job duties and contributing to the overall success of the organization. Engaging in political activities during working hours, on public holidays, weekends, or using organizational resources and social media is strictly prohibited and may lead to disciplinary action. It is essential for all staff members to prioritize their professional duties and responsibilities above personal political affiliations to maintain a harmonious and productive work environment.
∎ Pulse BD is dedicated to upholding the highest standards of professional conduct while ensuring a robust commitment to gender equality and equal opportunity. Pulse BD recognize that each member's behavior and actions reflect on the organization and its mission. Therefore, we are committed to maintaining integrity, respect, and accountability in all our work. This includes treating all individuals with dignity, taking responsibility for our actions, safeguarding confidentiality, and adhering to organizational policies and legal requirements. Additionally, Pulse BD is devoted to fostering an inclusive environment where everyone has equal access to opportunities, ensuring fairness and unbiased decision-making, advocating for gender equality, and continuously enhancing our understanding of diversity and inclusion. Our goal is to positively contribute to and support a work environment that is both ethical and equitable.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding and PSEA implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment. Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
∎ Position Overview: The Finance Officer plays a crucial role in overseeing all financial activities within the organization, ensuring that funds are managed responsibly and effectively. This includes preparing and presenting financial statements, monitoring budgets, and analyzing financial data to ensure proper allocation and use of resources. The Finance Officer will also manage accounts, payroll, and cash flow, ensuring compliance with financial regulations. Additional responsibilities include mitigating financial risks, managing financial systems and liaising with stakeholders.
∎ Key Responsibilities:
∎ Financial Monitoring and Reporting:
∎ Budgeting and Forecasting:
∎ Cash Flow & Risk Management:
∎ Compliance & Audit:
∎ Stakeholder Engagement:
∎ Team Management & Capacity Building:
∎ Cash Operations & Bank Management:
∎ Payroll and Taxes:
∎ Supply Chain Responsibility:
∎ Other Duties:
∎ Maintaining Neutrality: Prohibition of Political Activities in the Workplace to Uphold Professionalism and Integrity
∎
∎ Statement on Standard of Professional Conduct and Commitment to Gender Equality & Equal Opportunity
∎ Safeguarding and PSEA:
∎

Employment Status: Full Time

Job Location: Cox's Bazar (Teknaf)

Read Before Apply:

Method of Application:

• Application Letter/Cover Letter

• Curriculum Vitae

Company information: Pulse Bangladesh Society

BGB Camp, Chowdhury Para, Jhilongja

Cox's Bazar, Bangladesh

Tel: 0341- 64412, Cell: +8801822913356

Website: www.pulsebd.org