Deputy Manager, Warehouse Operations, Admin & Operations, Bhasan Char, HCMP

Job Description

Title: Deputy Manager, Warehouse Operations, Admin & Operations, Bhasan Char, HCMP

Company Name: BRAC

Vacancy: --

Age: At least 18 years

Job Location: Noakhali (Hatiya)

Salary: Negotiable

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Masters

• Masters in Supply Chain Management, Business Administration or any other relevant subject from any UGC university

• Candidates with professional degree in supply chain management will get preference

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At least 18 years

Knowledge:

• Knowledge of warehouse management, logistics and transportation

• Knowledge of people management

• Knowledge of pharmaceutical product inventory management (as an added advantage)

Skills:

• Effective communication and presentation skills

• Excellent computer skills with all Microsoft Office programs

• Practical experience in creating advanced Excel reports tailored to specific requirements

• Excellent influencing, negotiating and communication skills

• Excellent organization and coordination skills

• Develop short training modules on warehouse operations and impart training to his/her associates

Competencies:

• Demonstrated ability to think strategically, prioritise and meet deadlines in a complex and challenging environment; must be culturally sensitive

• Ability to operate in a complex organisation, across functions and work on own initiative and collaboratively as part of diverse teams

BRAC is an international development organisation founded in Bangladesh in 1972 that partners globally with over 100 million people living with inequality and poverty to create opportunities to realise their potential.

The Deputy Manager, Warehouse will oversee warehouse inventory and operations across assigned field clusters, ensuring compliance with organisational warehouse management policies and procedures. The role is responsible for maintaining inventory accuracy, timely delivery of goods, proper storage practices, and operational compliance through regular monitoring and inspections. The incumbent will coordinate with sector and unit teams to support project implementation and provide technical guidance and capacity building to Warehouse Officers to ensure efficient and effective warehouse operations.

• Supervise and guide warehouse operations across assigned warehouse clusters, ensuring efficient inventory management and compliance with organisational policies and procedures

• Ensure proper receipt, storage, preservation, and dispatch of inventory in accordance with warehouse and inventory management guidelines and operationalise IMS in BC

• Conduct regular warehouse inspections and operational reviews to ensure inventory accuracy, proper documentation, and compliance with established standards

• Monitor stock movement, material stacking, bin management, Goods Receipt Notes (GRN), delivery challans, and warehouse records to ensure accuracy and accountability

• Oversee inventory control processes, including physical stock verification, cycle counts, reconciliation, and investigation of stock discrepancies

• Review and approve warehouse documentation and gate pass requests to ensure authorised and timely dispatch of materials

• Ensure timely availability and distribution of materials to support project implementation and operational requirements

• Monitor warehouse management system data and manual records to ensure data integrity and accurate reporting

• Identify operational risks, control weaknesses, and process gaps, and recommend corrective actions to strengthen warehouse performance and compliance

• Analyse inventory trends and prepare reports on stock status, consumption patterns, dead stock, slow-moving items, and inventory optimisation opportunities

• Lead initiatives to improve warehouse efficiency, storage utilisation, inventory accuracy, and service delivery

• Coordinate transportation and logistics arrangements for material movement and ensure timely processing of related documentation and service provider invoices

• Liaise with project teams, sector focal points, procurement, logistics, and finance teams to ensure effective coordination and uninterrupted warehouse operations

• Ensure compliance with key management, safety and security protocols, asset protection measures, and organisational audit requirements

• Support internal and external audits, donor compliance reviews, and inventory verification exercises by ensuring proper documentation and record maintenance

• Develop periodic warehouse performance reports, dashboards, and management updates for informed decision-making

• Contribute to the development, implementation, and continuous improvement of warehouse management policies, SOPs, and operational processes

Safeguarding:

• Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action

• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so

• Medical allowance,Mobile bill,Weekly 2 holidays,Insurance
• Salary Review: Yearly
• Festival Bonus: 2

• Free Accommodation

• Paternity/ Maternity leave and

• Others as per Organisation policy