Projects Accounts & Administrative Officer

Job Description

Title: Projects Accounts & Administrative Officer

Company Name: Disabled Rehabilitation & Research Association (DRRA)

Vacancy: 01

Age: 25 to 35 years

Job Location: Manikganj

Salary: Negotiable

Experience:

• 3 to 4 years
• The applicants should have experience in the following business area(s): NGO

• Master of Business Studies (MBS) in Masters in Accounting Or Finance

• 3 to 4 years
• The applicants should have experience in the following business area(s): NGO

• Age 25 to 35 years

• Prepare financial requisitions in accordance with approved project budgets and ensure proper budget availability before initiating expenditures.

• Review program requisitions, verify budget compliance and supporting documents, obtain necessary approvals, and arrange payments accordingly.

• Manage project advances, including issuance of advances, maintaining advance registers, monitoring outstanding advances, and ensuring timely adjustment and settlement.

• Ensure proper day-to-day recording of all project financial transactions in Tally accounting software.

• Maintain books of accounts in compliance with applicable statutory requirements, DRRA financial policies, donor requirements, and internal control procedures.

• Manage project treasury functions, including fund requests, fund receipts, fund flow, disbursements, cash management, and timely adjustment of advances.

• Review invoices, bills, payment requests, and supporting documents to ensure accuracy, completeness, proper authorization, and compliance before processing payments.

• Prepare and/or review payment bills, vouchers, expense summaries, advance statements, and reports on outstanding advances.

• Support the preparation of regular Budget Variance Analysis Reports for project management and ensure timely identification of significant budget variances.

• Prepare monthly Bank Reconciliation Statements and investigate and resolve any discrepancies.

• Verify travel statements, travel claims, and other reimbursement requests and ensure proper accounting and documentation.

• Ensure that all project-related reimbursements and claims are properly accounted for, adequately supported by required documents, and reported as required by donors and DRRA management.

• Prepare financial and administrative reports and information required by project management, donors, auditors, and DRRA management.

• Maintain project administrative records, including employee files, attendance, leave records, official correspondence, and other relevant documentation.

• Support to conduct project events, meetings, workshops, training, and other program activities.

• Maintain stock of office consumables, including stationery and logistics items, and ensure proper recording and updating of stock registers.

• Perform any other finance, accounts, and administrative duties assigned by the supervisor or project management.

• Field visit – visit implementation locations in Manikganj.