Associate Officer, Warehouse, Admin and Operations, HCMP

Job Description

Title: Associate Officer, Warehouse, Admin and Operations, HCMP

Company Name: BRAC

Vacancy: --

Age: At least 18 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Negotiable

Experience:

• At least 1 year
• The applicants should have experience in the following business area(s): NGO, Development Agency

• HSC

• Any training course on Warehouse Management, Inventory Management, Supply Chain, and Logistics may be an added advantage.

• At least 1 year
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At least 18 years

• Have commitment to an understanding of BRAC core values and principles.

• Have good reporting skill with office applications

• Have willingness to live and work in difficult and rapidly changing conditions.

• Have ability and willingness to travel and stay in the field.

• Have excellent language skills both English and Bengali

BRAC is an international development organisation founded in Bangladesh in 1972 that partners globally with over 100 million people living with inequality and poverty to create opportunities to realise their potential.

Working at BRAC is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world; we are building it. Join us to find the way.

Purpose:

• The Warehouse Assistant will play an active role in the smooth operation of HCMP’s busy warehouse by supporting material receiving, dispatching, and physical inventory counts, and by assisting Warehouse Officers with stock management. They will ensure timely documentation, maintain warehouse cleanliness, organize materials systematically, and actively contribute to continuous improvement, key performance targets, and training initiatives.

Key Responsibilities:

• Assist in loading and unloading of materials during dispatch and receiving; maintain proper FIFO, LIFO, and FEFO stacking and counting procedures.

• Collect, verify, and ensure the timely submission of all warehouse-related bills (labor, dumper transport, electricity, and services) with thorough checks and proper approvals.

• Maintain organized records of all financial and warehouse documents to support finance, audit, and reporting requirements.

• Update Stack Cards (BIN cards) and Stock Cards daily; prepare manual GRNs and maintain accurate daily work reports.

• Verify issuing documents such as Store/Warehouse Requisitions, ensuring authorization and correctness before dispatching goods.

• Check material quality and quantity against requisitions; prepare and approve Delivery Challans/Waybills as required.

• Regularly inspect and monitor warehouse materials to ensure they are kept in good condition and report any discrepancies.

• Conduct periodic physical stock counts to ensure alignment between physical stock and book records, documenting findings properly.

• Manage labor attendance, prepare payment sheets, and ensure efficient labor operations in compliance with warehouse SOPs and Health & Safety regulations.

• Enforce warehouse security by restricting unauthorized access, promptly reporting any safety or security concerns to the supervisor.

• Any task assigned by the Supervisor.

Safeguarding Responsibilities:

• Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so

• Mobile bill

• Weekly 2 holidays

• Festival Bonus

• Health & Life Insurance

• Paternity/ Maternity leave

• others as per Organisation policy.