PURCHASING OFFICER (Female Only)

Job Description

Title: PURCHASING OFFICER (Female Only)

Company Name: Médecins Sans Frontières (MSF)

Vacancy: 1

Age: At least 18 years

Job Location: Cox`s Bazar

Salary: Tk. 68500 (Monthly)

Experience:

Published: 2026-07-21

Application Deadline: 2026-07-28

Education:

Requirements:

Skills Required:

Additional Requirements:

• Age At least 18 years
• Only Female

• Essential, secondary education; commerce related studies desirable.

• At least 2 years' experience in supply chain related jobs

• Local language essential, Chittagonian language preferred.

• English desirable

• Performing on a day-to-day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols, including the following activities:

• Constantly assessing the local market, seeking products and suppliers that offer the best value for money, and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating supplier-item-price data in the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of any information updates or modifications such as price, address, or item availability.

• At the request of the line manager, obtaining different quotations from suppliers according to MSF purchasing policy and placing purchase orders with pre-selected suppliers with whom prices have been agreed.

• Requesting invoices or receipts without delay for all purchases, checking that they are correctly completed, and translating information written in the local language before approval.

• Managing the administrative and accounting procedures related to purchases, including completing purchase orders, checking delivery notes against orders, managing advances issued by the Finance Department, and updating purchase lists after purchases are completed.

• Assisting in the reception control process with the storekeeper.

• Performing delegated tasks according to his/her activity and as specified in the job description.

MSF Section/Context Specific Accountabilities

• Act as the link between MSF and suppliers, ensuring professional communication and maintaining MSF’s reputation and image at all times.

• Ensure that all mission procurement processes are carried out accurately and in compliance with MSF purchasing policies, procedures, and guidelines.

• Ensure that standard procurement procedures are properly maintained and strictly followed.

• Keep the Supply Officer regularly informed about the overall market situation.

• Analyze market sources and pricing conditions among different suppliers to ensure uninterrupted and efficient purchasing activities.

• Continuously assess the local market for MSF operations to identify suppliers and products offering the best quality, fastest delivery time, and best value for money.

• Ensure that all original purchase documents are handed over to Finance and that copies are kept in the Logistics filing archive.

• Coordinate with the Storekeeper and Order Processing Officer to ensure suppliers deliver items in the correct quantity and required quality, identify transport-related issues or damages, and initiate claim procedures when required.

• Follow up on collecting all required approval signatures and coordinate with the Finance Department to arrange supplier payments.

• Participate in regular market assessments in Chittagong (CTG), Cox’s Bazar (CXB), and Ukhiya (UKH) to gather information on product availability, pricing trends, and potential suppliers.

• Negotiate prices, payment terms, delivery schedules, and other sales conditions with suppliers.

• Collect quotations and offers from suppliers, prepare Comparative Bid Analysis (CBA), and propose suitable offers with justifications for further approval.

• Support the Supply Supervisor/Supply Manager in preparing basic purchase agreements and contracts with suppliers.

• Communicate with suppliers to confirm order details, terms, and delivery status.

• Anticipate risks related to supplier performance, supply chain disruptions, and compliance issues, and propose possible mitigation measures.

• Coordinate regularly with internal requesters to follow up on procurement needs, priorities, and delivery timelines to ensure smooth and timely purchasing support.

• Support the Supply Supervisor in sourcing requested items from Internal Requests and Field Orders from projects and coordination offices, and update the required Purchase Order (PO) information in the Unifield ERP system.

• Prepare Adobe Sign documents and send them for validation by approvers according to the existing authorization table.

• Ensure timely supplier payments by submitting approved invoices to Finance along with all supporting documents (e.g., PO, reception documents, CBA, supplier TIN, TAX/VAT documents, etc.). Follow up with Finance colleagues and suppliers to avoid long-pending supplier dues.

Permanent Contract. Salary according to level (5) of the internal MSF salary grid (BDT 68500). Salary is not negotiable. Income tax deduction from salary based on current income tax rule. 2 annual leave days per month worked. Medical insurance for employee and direct dependents based on Health Care Policy- Locally Recruited Staff.

There is no provisions for relocation. 2 Festival Bonuses after completion of one year of uninterrupted continuous service.