Finance & Admin Officer for Zakat Funded Project

Job Description

Title: Finance & Admin Officer for Zakat Funded Project

Company Name: Muslim Aid UK Bangladesh Field Office

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time, Contractual

Educational Requirements:
∎ BBA/ MBA from reputed public/private University
∎ Having ACCA degree will be counted as an added competence.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Muslim Aid is an international not-for-profit organization providing support to communities around the world affected by disasters, conflict or endemic poverty without regard to their social, religious, or ethnic background. We place strong emphasis on long-term development projects that build the capacity of local people helping themselves. In addition to the 11 country offices worldwide we also work with multiple partner offices focussing on sustainable development programmes and providing humanitarian relief during times of crisis.
∎ Inclusive livelihood opportunity for Covid-19 affected households in three districts of Bangladesh is a one-year project under Muslim Aid UK, Bangladesh Field Office (MABFO) which aims to equip its technical and vocational institutes with more resources to train community members and help them gain the skill they would require getting into a job. The development of skills can contribute to structural transformation and economic growth by enhancing employability and labor productivity of the community during Covid-19 situation. Investment in a high-quality workforce can create a virtuous cycle, where relevant and quality skills enable productivity growth which result in more and better jobs for the current workforce and more public and private investment in the non-traditional skills. This project will facilitate Muslim Aid Institute of Technology (MAIT) in Jashore, Rangpur, Mirpur and Mohammdpur under MABFO to increase the employability and productivity for both the current and future workforce.
∎ This 12 months project will take the initiative to increase livelihood opportunities for youth and families across 3 districts in Bangladesh, by supporting MAIT in Jashore/Rangpur/Mirpur/Mohammadpur through updating their facilities, delivering 12 livelihood training modules, alongside additional business materials for selected trades, conducting a job fair, supporting beneficiaries with covid-19 materials, conducting a covid-19 impact study on the TVET sector, and providing cash grant to selected families.

Job Responsibilities:
∎ The Finance and Admin Officer is overall responsible for financial planning and administrative activities.
∎ Responsible to manage the organizational budgets, maintaining books of accounts, preparing financial reports and ensure all financial and accounting compliances.
∎ The incumbent should ensure that the expenditures are made as per financial policies and procedures and be able to solve all accounting problems skilfully.
∎ S/he will need to maintain good both internal and external communications and linkages on financial, administrative and procurement issues independently.
∎ Preparation of program budget guidelines in consultation with the authority.
∎ Keep tracking of project/program funds for proper reporting and ensuring timely fund requests.
∎ Be responsible for allocation and execution of budgets and resources.
∎ Be responsible for preparation and submission of the financial reports on a timely manner.
∎ Be required to ensure keep the books of accounts updated on a regular basis.
∎ Be able to understand the rules and regulations of income tax, VAT and the other compliances and act accordingly.
∎ Be responsible to ensure for conducting both internal and external audits and financial investigations and reporting as and when needed.
∎ Work with vendors/ suppliers/technical persons like IT support and producer groups.
∎ Manage stores and inventories and ensure office logistics and supplies.
∎ Manage all assets - furniture, fixtures and equipment and keep their records.
∎ Handle procurements issues like promotion and publication materials and coordinate events as needed.
∎ Maintain and monitor accounts, fund transfers, bill and vouchers as per budgets and reconciliation.
∎ Managing utilities and other supports.
∎ Handle visitors and logistics supports - including vehicles, accommodation, visa/tickets and others, support to organise event as per need.
∎ Foster/coordinate/manage all government stakeholders.
∎ Ensure that all government approvals, renewals are obtained and all notifications are answered on time.
∎ Ensure payment to producer groups/suppliers on time.
∎ Ensure export facilitation, documentation and incentive claiming.
∎ Ensuring timely and transparent processes for post and parcel enabling staff, guests, visitors to maintain effective communication.
∎ Maintain the practical equipment and update the inventory, keep individual asset record including tools & equipment, training & education materials, training raw materials to ensure their proper utilization.
∎ Enhances Institute reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
∎ Maintain networks and liaison with related local government offices, other institutions, workshops and industries.

Additional Requirements:
∎ Age 28 to 45 years
∎ Both males and females are allowed to apply
∎ A minimum of three years of experience in relevant field
∎ Excellent interpersonal skill
∎ Skilled in verbal and written communication
∎ Conflict management skill
∎ Good presentation skills
∎ Self-Motivated and have the capability to motivate others
∎ Keep in mind the confidentiality issue
∎ Time management skill
∎ Working under pressure
∎ Multitasking Capability

Salary: Tk. 57500 (Monthly)

Compensation & Other Benefits:
∎ Tour allowance
∎ Festival Bonus: 2

Job Source: Online Job Posting.

Application Deadline: 20 Oct 2021

Company Information:
∎ 10 Oct 2021
∎ Muslim Aid UK Bangladesh Field Office
∎ Address : House# 13, Road# 27, Block- J, Banani Dhaka-1213, Bangladesh.
∎ Web :

Category: NGO/Development

: Interested candidates meeting with the above requirements are requested to apply online through email address: [email protected] on or before October 20, 2021. (Please mention clearly on the email subject head “Applying for the position of Finance and Admin Officer”)Candidates should send cover letter with complete CV including contact number, passport size photograph and contact address of two referees (past/present employers) to The Country Director, Muslim Aid UK Bangladesh Field Office. Only short listed candidates will be called for interview. Any form of persuasion will be treated as disqualification. Muslim Aid’s recruitment and selection procedures reflect our commitment to the safety and protection of children and vulnerable adults in our care/employment. We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief or age. Only Shortlisted candidates will be contacted. Applications will be accepted until closing date, however, Muslim Aid reserves the right to initiate interviews and the selection process on a rolling basis with the aim of identifying an appropriate candidate as quickly as possible.