Executive Assistant to the Managing Director (Business Operations & Execution)

Job Description

Title: Executive Assistant to the Managing Director (Business Operations & Execution)

Company Name: Beautyology

Vacancy: 1

Age: 28 to 34 years

Job Location: Dhaka (Adabor)

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): Group of Companies, E-commerce, F-commerce

• Bachelor of Business Administration (BBA)
• Master of Business Administration (MBA)

• 3 to 5 years
• The applicants should have experience in the following business area(s): Group of Companies, E-commerce, F-commerce

• Age 28 to 34 years
• Only Male

• Experience: 3–5+ years of experience in executive assistance, operations management, business coordination, or project management directly supporting C-level executives.
• Business Acumen: Strong understanding of core business operations, cross-functional dependencies, and executive decision-making processes.
• Communication: Exceptional written and verbal communication skills in English, with an ability to synthesize complex operational information into brief, actionable formats.
• Leadership & Stakeholder Management: Proven assertiveness and diplomacy required to follow up with and hold senior leadership (GMs/AGMs) accountable.
• Organization & Tools: High proficiency in project management and execution tools (e.g., Ms Office, Google Sheets, PiHR & Others).

Position Overview

This is not a traditional secretarial or administrative PA role restricted to managing calendars and travel arrangements. As the Executive Assistant to the Managing Director (Business Operations & Execution), you will serve as the strategic driver of business execution, tracking operational performance, and ensuring seamless follow-through across all departments.

You will act as the Managing Director’s operational extension—translating vision, meeting discussions, and strategic directives into clear action plans, enforcing accountability through department heads (GMs/AGMs), and keeping executive decision-making streamlined and high-impact.

Responsibilities:

Strategic Action Tracking & Task Execution

• Directive Translation: Convert verbal discussions, directives and meeting notes from the Managing Director into clearly documented, actionable task lists.
• Accountability Framework: Assign clear ownership and strict deadlines for every task across business units; proactively track progress through General Managers (GMs) and Assistant General Managers (AGMs).
• Cross-Business Oversight: Consolidate weekly priorities, critical paths, and overdue action items across all four business units into a single executive dashboard.

Decision Enablement & Executive Briefing

• Filter & Prioritize: Filter daily operational noise to present only critical decisions, required approvals, high-impact bottlenecks, and key strategic results directly to the Managing Director.
• Executive Summaries: Research, synthesize, and prepare concise decision briefs and context notes to empower the MD to make swift, well-informed business decisions.
• Operational Boundary Control: Maintain strict operational boundaries—ensure no budgetary, structural, or strategic operational decisions are executed without prior written authorization from the MD.

Meeting Governance & Follow-Through

• Action Item Tracking: Capture concise action items during strategic meetings and distribute finalized minutes promptly.
• Review & Verification: Audit and verify the actual outcomes of previous meeting action items before or during subsequent operational reviews.
• Agenda Management: Structure leadership meeting agendas around active operational priority lists and pending deliverables.
• Management Task: Perform management tasks assigned by the management/authority.

Annual Two festival Bonus Annual Leave Medical Coverage Attendance bonus