Executive Assistant
Job Description
Title: Executive Assistant
Company Name: IBCCI (India-Bangladesh Chamber of Commerce Industry)
Vacancy: Not specific
Job Location: Anywhere in Bangladesh
Employment Status: Full-time
Educational Requirements:
∎ Graduate in any discipline preferably in Economics/Business.
Experience Requirements:
∎ At least 2 year(s)
Job Responsibilities:
∎ Maintain and update records, files, and documents in an organized manner.
∎ Ensure all kinds of Report, Documentation/ Paper works, etc.
∎ Responding appropriately to emergencies or urgent issues as and when required.
∎ Prepare monthly inventory report as per guideline.
∎ Check bills with supporting documents of field staff to assist accountant.
∎ Preserve and update of personnel files, leave registers and other related documents.
∎ Giving order to the subordinates and get works done by them effectively.
∎ Need to have strong bargain power for external dealings.
∎ Ensure the security of all materials.
∎ Check bills with supporting documents of office.
∎ Keep necessary documentation for record.
∎ Assist Accounts Officer in financial & administrative activities.
∎ Ensuring proper controlling and utilization of the fixed assets of the project.
∎ Collect logistics demand note from the field. Prepare tender notice, request for quotations, quotation analysis, work order.
∎ Taking all necessary steps regarding purchase of office equipment, furniture, printing and publications, including collecting quotations (e.g. for hire of venues, printing).
∎ Taking appropriate actions regarding Inventory Inspection and management as advised time to time.
∎ Prepare asset management inventory.
∎ Able to take responsibility and pressure to meet the target of time and quality.
∎ To maintain active communication with different offices and local communities to coordinate various administrative issues.
∎ Compose office memo, reports etc. as per instruction.
∎ Coordinate with Planning & Development, Marketing & Sales, Administration and Marketing research.
∎ Prepare draft of various letters, email as per instruction.
∎ Ability to contribute to a small, proactive team.
∎ Initiate cost effective project operations in collaboration with the Finance officer.
∎ Ensuring effective operational control and implements operational strategy directed by the Managing Director (MD).
∎ Supervising overall departmental function of the Company and take care of another departmental inventory and logistic support.
∎ Responsible for proper maintenance and records of all kinds of vouchers, cash books, work order, E-mail correspondents and other necessary official documents.
∎ Dealing with incoming and outgoing correspondence, organizing couriers.
∎ Taking and circulating minutes of office meetings.
∎ Responsible for booking air tickets, hotels, visas & maintaining company travel log.
∎ Project administration for own portfolio of small jobs - budget and contract preparation, contact with client and consultants, dealing with invoices.
∎ Ensure transactions are properly recorded and entered into the computerized accounting system.
∎ Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
∎ Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
∎ Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
∎ Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
∎ Provides work direction to clerical and technical staff, directly or through supervisors or lead workers.
∎ Conducts special studies, presents briefs and reports and recommends new policies or procedures as may be required.
Additional Requirements:
∎ Age 25 to 30 years
∎ Only females are allowed to apply
∎ Good Interpersonal Skills
∎ Must be well known in computer skills.
∎ Communication Skills: very good command over English language with proficiency in writing and speaking
Salary: Negotiable
Compensation & Other Benefits:
∎ As per company policy
Application Deadline: January 5, 2020
Company Information:
∎ IBCCI (India-Bangladesh Chamber of Commerce & Industry)
∎ Address : Rupayan Centre (16th floor) - 72, Mohakhali C/A, Dhaka-1212, Bangladesh
Category: General Management/Admin
Deadline Expired on 5th Jan 2020
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