Director - Finance & Administration
Job Description
Title: Director - Finance & Administration
Company Name: TRANSPARENCY INTERNATIONAL BANGLADESH
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Advanced degree (M.Com./MBA) with major in a subject relevant to Accounting and Finance. Candidates with professional certification (FCA/CPA/FCMA/ACCA/) shall be given preference. Candidates with additional degree/diploma/training on management shall have an added advantage;
∎ Secured at least one First Class/Division or equivalent in public examinations from secondary education & above. Those with a 3rd Division/Class or a CGPA of less than 2.5 on a scale of 4 and 3 on a scale of 5 at any stage of academic life need not apply;
Experience Requirements:
∎ At least 15 year(s)
Job Context:
∎ Transparency International Bangladesh (TIB), the Bangladesh chapter of Berlin-based Transparency International, works with a vision of Bangladesh where government, politics, business, civil society and the daily lives of the people are free from corruption. Its mission is to create and strengthen a social movement against corruption.
∎ TIB is inviting applications from Bangladeshi nationals for the position of Director-Finance & Administration, to be recruited as early as possible initially for the period up to December 2021, and subsequently for additional five years subject to due completion of the necessary approval processes.
Job Responsibilities:
∎ Financial management
∎ Oversee day-to-day coordination of financial activities of TIB, and observe strict compliance with legal, fiduciary and organisational obligations by establishing and maintaining effective financial and accounting system standards and controls;
∎ Oversee all financial planning, budgeting and reporting; oversee day-to-day coordination of financial activities ensuring cost consciousness and value for money through efficient spending;
∎ Manage funds and expenditures, prepare annual and revised budgets, control payments and procurements, and work with finance team to prepare, analyse and submit periodic financial reports to relevant stakeholders, e.g., Board of Trustees, donors, the NGO Affairs Bureau (NGOAB) of the Government and Transparency International Secretariat;
∎ Regularly monitor budget and track expenses, ensure that required financial controls and cost-performance monitoring mechanisms are in place and adhered to, prevent over or under expenditure of budgets, ensure proper safeguards of funds;
∎ Maintain and administer an on-site financial and accounting system including keeping records of receipts, disbursements, billing, book-keeping, budgeting and accounting; Oversee payroll, payroll liabilities, and benefits;
∎ Work with the finance team to provide programme staff with customised financial reports, costing templates and trend analysis on a monthly, quarterly and annual basis, as required;
∎ Coordinate and facilitate the internal and external audit process by ensuring that financial records are properly maintained and readily available during internal and external audits; Liaise with external auditors and the Audit Committee of the Board of Trustees as and when necessary;
∎ Oversee the procurement of goods and services in line with legal requirements and relevant policies of TIB including negotiating/managing project-related contracts with consultants, contractors, vendors and suppliers;
∎ Monitor and guide the relevant team(s) in providing logistical support for local and international travel (including expense reports) for staff and consultants, and management and maintenance of office inventory;
∎ Mentor, support, supervise and manage finance team and align their efforts in concert with the project goals to ensure effective programme implementation;
∎ Lead on the development, monitoring and review of project budgets; review quarterly financial analysis vs expense reports to determine the reasonableness of variances and advise programmatic divisions and units accordingly and/or take appropriate actions, as required;
∎ Contribute to F&A related policy decisions and implementation; and
∎ Discharge any other responsibilities as may be assigned.
∎ Administration
∎ Oversee office administrative operations and management matters relating to facilities in TIB, including acquisition and maintenance of equipment; evaluate and maintain adequate insurance coverage to meet the changing needs of the organisation;
∎ Develop and implement strategies around recruitment and staffing, employment processing, compensation, staff travel, health benefits, training and development, records management, staff relations and retention, performance appraisals of F&A division, staff-related medical support and insurance;
∎ Assist the Executive Director/Deputy Executive Director in day-to-day coordination of the Management Support Units, which include Human Resource, Training, Monitoring & Evaluation, Internal Audit, Management Information System and IT;
∎ Advise and counsel executive management team on personnel and management issues, personnel policies and procedures; work closely with HR unit to ensure that policies are timely reviewed, revised or replaced, as needed and duly communicated to staff; Oversee initiatives for necessary capacity building of staff; Organise and manage logistics for staff meetings and conventions;
∎ Oversee and coordinate financial and administrative relationships with the field offices and ensure due compliance by the same with relevant rules and procedures;
∎ Supervise and evaluate the performance of the staff under her/his supervision in head office and finance and administration personnel in field offices;
∎ Participate in various stages of the project cycle and work in coordination with peers of other divisions for achieving the project objectives; Contribute to resource mobilisation initiatives;
∎ Represent the organisation in external fora on relevant matters; and
∎ Perform any other relevant tasks assigned by the organisation.
Additional Requirements:
∎ At least 15 years of practical and progressive experience in finance, accounting and administration with proven record of independently managing finance and accounts in a reputed organisation, of which at least 10 years at a senior level position preferably in a reputed NGO having more than 20 field/branch offices;
∎ Prior experience with big grants management; Outstanding ability to translate financial concepts to and effectively collaborate with programmatic colleagues who do not necessarily have finance backgrounds;
∎ Demonstrated experience in organising resources and establishing priorities;
∎ Multi-tasking abilities with strong project management experience; ability to develop, monitor and evaluate multiple projects with multiple deliverables and deadlines; Ability to plan, organise and lead the implementation of plans and processes;
∎ In-depth knowledge of financial software applications, databases, spreadsheets, etc., to assemble, analyze and format financial data and/or reports; Knowledge of accounting and reporting software; Knowledge of financing mechanisms—financial transactions, contracts and grants and their relevant terms and conditions including financial and administrative reporting to the NGOAB and donors;
∎ Excellent communication and relationship building skills with an ability to prioritise, negotiate and work with a variety of internal and external stakeholders from different backgrounds;
∎ Ability and willingness to support and promote a culture that embraces diversity and the inclusion of all, one in which convergent and divergent ideas and perspectives are respected, valued and considered, and one in which forms of abuse of power and oppression are proactively controlled and eliminated;
∎ Strong capacity to think analytically/strategically with expertise in solving complex problems, sound decision-making and making informed and astute judgments; Ability to supervise, mentor and engage staff members and inspire credibility, confidence and build consensus;
∎ Experience in developing and/or implementing finance and accounting policies, procedures and systems; Knowledge of relevant laws, rules and regulations;
∎ Personal qualities of integrity, credibility, professionalism, and commitment to lead by example and dedication in line with organisational mission;
∎ Strong knowledge of general HR/Finance functions such as, group health benefits, expense processes, processing new hires and terminations; and
∎ Excellent verbal, written, interpersonal and presentation skills in both Bangla and English; Proficiency in using computer systems and software such as, Microsoft Office Suites, word processing, and the internet to research and prepare materials.
∎ Special Expectations:
∎ The successful applicant will have sound conceptual and analytical understanding of issues relevant to job descriptions, with particular relevance to internal governance with highest ethical standards, accountability and transparency. The position demands high degree of commitment to the cause of good governance and anti-corruption, capacity to work under pressure and challenge, and with a team spirit.
∎ The Director Finance & Administration, who is the chief financial officer of TIB, shall organize the usual and routine finance and accounting functions of receiving, safekeeping and release of TIB fund, keeping consistency with the project implementation and result. He/she shall oversee the functions of processing and checking bills and vouchers, maintaining cashbooks, ledgers, records of receipt of fund, bank transactions, donation book and the bankbook in hard and electronic versions. He/she shall fix responsibility for carrying out these functions by detailing the role and duties of all officers of Finance & Administration Division. He/she shall be responsible for preparation of periodical and annual and quarterly financial statements and reports for the Board and the donors, and also as required under the law. S/he is also expected to ensure and deliver an efficient system for proactive disclosure of all financial and administrative related information for public information. The Director Administration & Finance shall also meet all queries in this regard.
Salary:
∎ Gross salary is Tk. 2,48,396.00 per month plus other benefits as per relevant rules of TIB. Income tax is payable by TIB staff, deductible at source.
Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ Other benefits for TIB staff are: annual performance-based increment, cost of living adjustment, contributory provident fund, gratuity, festival allowance and insurance etc. The mentioned gross salary may be reviewed depending on appropriate process of transition from BIBEC to PACTA.
Application Deadline: 3 Nov 2020
Company Information:
∎ 21 Oct 2020
∎ TRANSPARENCY INTERNATIONAL BANGLADESH
∎ Address : MIDAS Centre (4th & 5th floors) House # 05, Road # 16 (New) 27 (Old) Dhanmondi, Dhaka- 1209
∎ Web : www.ti-bangladesh.org
∎ Business : Development organization
Category: NGO/Development
Read Before Apply: Before applying for your intended position, please read the full advertisement carefully in this link: http://tibmis.ti-bangladesh.org/hrv/upload/vacancy_announcement-dfa.pdfInterested candidates must send their applications with complete details of academic performance, professional record and other relevant information using the prescribed Applicant Information Format which can be downloaded from the following link (tibmis.ti-bangladesh.org/vacancy). Applications made without using this Format will not be considered. In addition to the duly filled up Applicant Information Format, please send a substantive one-page narrative arguing in favour of your candidacy in three parts – academic background, relevant experience and why you consider yourself competent for the position. A recent photograph must be enclosed with the Applicant Information Format. Completed application should be sent to the Senior Manager-Human Resources to the following email: [email protected] within 3 November, 2020. Please mention the position applied for in the email subject line. There is no need to send any hard copy.
Source: bdjobs.com
Deadline Expired on 3rd Nov 2020
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