Job Description

Title: DIC Manager

Company Name: Dhaka Ahsania Mission, Health and WASH Sector

Vacancy: 1

Age: at most 45 years

Location: Rajshahi, Tangail

Maximum Salary: Tk. 25899 (Monthly)

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 14 Jul 2024

Education:
∎ Masters

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ At least 3 years of experience in relevant fields and in staff supportive supervision;
∎ Experience in the HVI/AIDS and NGO/development sectors is preferable;
∎ Experience in working with high-risk populations;
∎ Able to work independently under pressure with minimum supervision.

Responsibilities & Context:
∎ Planning Assist the Program Coordinator in drafting annual program planning and budget preparation Prepare monthly work plans in accordance with the overall operational plan.
∎ Update plans in accordance with monitoring data and other factors in the planning cycle.
∎ Assist DIC staff in preparing weekly and monthly work plans to keep consistency with the overall DIC activity plan.
∎ Set up DIC as per plan with adequate facilities and ensure enabling environments are in place for the targeted populations.
∎ Prepare outlet visit plans Prepare monthly and quarterly narrative reports Supervision, monitoring and implementation.
∎ Allocate responsibilities to team members and provide necessary coaching, mentoring and guidance and other on the job training.
∎ Supervise the planning and implementation of all activities including outreach work.
∎ Supervise activities of Medical Assistants and TAB based data entry.
∎ Allocate field locations/spots of peer educators and outreach supervisors so that maximum coverage of targeted populations is made.
∎ Ensure field staff are referring STI clients to DIC for treatment and follow up.
∎ Ensure one to one and group education sessions are duly held and key massages of HIV /STI, Covid-19 prevention are disseminated accordingly.
∎ Ensure BCC materials are duly distributed among the targeted populations and other stakeholders.
∎ Conduct exit interview of clients and take steps for further improvements of service delivery.
∎ Ensure field staff are properly using monitoring tools during field visit and conduct daily/weekly/monthly updates/analysis.
∎ Ensure cruising points are duly identified and peer educators are able to reach project participants regularly.
∎ Ensure message on Increase knowledge, skills and access to products for Correct and consistent use of condom by target group.
∎ Ensure the nine massages are delivered at field among project participants.
∎ Conduct field visit Make field visit and supervise peer educators and outreach supervisors' activities and provide supportive supervision.
∎ Assist field staff in selecting deport holders of condom and ensure disbursements are made duly.
∎ Trouble shooting at field and resolve issues to smoothly run the project activities.
∎ Ensure field logistics are adequately available at field.
∎ Ensure proper use of outreach working time Visit Sub-DIC and Outlet according to plan and report timely.
∎ DIC based activities Ensure required Compliance of icddr,b and global fund.
∎ Ensure adequate stock of Condom, Lubricant, medicine, stationeries and other items are in place.
∎ Ensure store room is under lock and key and have adequate ventilation facilities.
∎ Assist paramedic cum counselor in properly maintaining stock registers of all consumable items and disbursement are made with proper records/documents.
∎ Ensure that DIC activities are held regularly such as Group education sessions, monthly & weekly meeting, address issues including field problems and keep record of meetings and follow up actions etc.
∎ Ensure that Medical Assistant is delivering quality services such as pre and post counseling, disbursement of medicines, record keeping, filing, etc.
∎ Monitor target and achievement and take actions on deviations.
∎ Maintain a display board on project activities and regularly update.
∎ Make data entry of monitoring sheet and compilation.
∎ Produce monthly and quarterly reports and forward to program Coordinator/Monitoring Officer.
∎ Conduct effective BCC activities including Social group meeting, refresher trainings.
∎ Maintain petty cash as per standard rules and regulations with proper recording Submit bill/vouchers according to the guidelines.
∎ Ensure timely procurement, store and supply of materials for effective implementation of all program activities including BCC and other services.
∎ Maintain all administrative registers according to the guideline.
∎ Ensure all staff are attending office on time adhere office rules and regulations.
∎ Inform the Team Leader of any unprofessional behavior / attitude of any staff for necessary actions Update personnel files & leave registers.
∎ Review budget on a regular basis and ensure expenditures are made in line with the budget.
∎ Ensure safety and security of the DIC and keep liaison with the house owner.
∎ Ensure regular payment of utility bills and keep proper records.
∎ Ensure to send the monthly Attendance & HR Report within the stipulated periods.
∎ Assist HR & Admin Department to recruit Peer Educator/Peer.
∎ Associate/Support staff at local level.
∎ Quality assurance of STI services.
∎ Ensure STI sessions are duly held twice/thrice a week and patients are getting required services from DIC.
∎ Assist Medical Assistant to conduct the sessions on a regular basis.
∎ Prepare clinical plan for STI/GH services Ensure the quality of STI care is maintained at a high standard.
∎ Ensure adequate stock of medicines, other clinical kits are in place.
∎ Ensure outreach work for health care seeking behavior of project participants.
∎ Ensure regular flow of STI and general health clients among the target group.
∎ Job Context:
∎ Dhaka Ahsania Mission (DAM) is a non-government development organization founded in 1958 by Khan Bahadur Ahsanullah, an eminent educationist, reformer, and Sufi with the aim of social and spiritual development of entire human community. DAM has been contributing for the betterment of the disadvantaged population through operating 35 institutions and also 8 sectors of development. Health Sector is one of the core sectors of DAM which has also been operating 8 institutions and 17 projects. DAM Health Sector is going to recruit a competent and self-motivated individual for the position of DIC Manager of "Continuation and scale up of Prioritized HIV Prevention and Treatment Services among Key Population in Bangladesh" (MSM/Hijra), GC7Project implemented by Dhaka Ahsania Mission (DAM), funded by Global fund and principal recipient by icddr,b.
∎ Job Responsibility:
∎ Planning Assist the Program Coordinator in drafting annual program planning and budget preparation Prepare monthly work plans in accordance with the overall operational plan.
∎ Update plans in accordance with monitoring data and other factors in the planning cycle.
∎ Assist DIC staff in preparing weekly and monthly work plans to keep consistency with the overall DIC activity plan.
∎ Set up DIC as per plan with adequate facilities and ensure enabling environments are in place for the targeted populations.
∎ Prepare outlet visit plans Prepare monthly and quarterly narrative reports Supervision, monitoring and implementation.
∎ Allocate responsibilities to team members and provide necessary coaching, mentoring and guidance and other on the job training.
∎ Supervise the planning and implementation of all activities including outreach work.
∎ Supervise activities of Medical Assistants and TAB based data entry.
∎ Allocate field locations/spots of peer educators and outreach supervisors so that maximum coverage of targeted populations is made.
∎ Ensure field staff are referring STI clients to DIC for treatment and follow up.
∎ Ensure one to one and group education sessions are duly held and key massages of HIV /STI, Covid-19 prevention are disseminated accordingly.
∎ Ensure BCC materials are duly distributed among the targeted populations and other stakeholders.
∎ Conduct exit interview of clients and take steps for further improvements of service delivery.
∎ Ensure field staff are properly using monitoring tools during field visit and conduct daily/weekly/monthly updates/analysis.
∎ Ensure cruising points are duly identified and peer educators are able to reach project participants regularly.
∎ Ensure message on Increase knowledge, skills and access to products for Correct and consistent use of condom by target group.
∎ Ensure the nine massages are delivered at field among project participants.
∎ Conduct field visit Make field visit and supervise peer educators and outreach supervisors' activities and provide supportive supervision.
∎ Assist field staff in selecting deport holders of condom and ensure disbursements are made duly.
∎ Trouble shooting at field and resolve issues to smoothly run the project activities.
∎ Ensure field logistics are adequately available at field.
∎ Ensure proper use of outreach working time Visit Sub-DIC and Outlet according to plan and report timely.
∎ DIC based activities Ensure required Compliance of icddr,b and global fund.
∎ Ensure adequate stock of Condom, Lubricant, medicine, stationeries and other items are in place.
∎ Ensure store room is under lock and key and have adequate ventilation facilities.
∎ Assist paramedic cum counselor in properly maintaining stock registers of all consumable items and disbursement are made with proper records/documents.
∎ Ensure that DIC activities are held regularly such as Group education sessions, monthly & weekly meeting, address issues including field problems and keep record of meetings and follow up actions etc.
∎ Ensure that Medical Assistant is delivering quality services such as pre and post counseling, disbursement of medicines, record keeping, filing, etc.
∎ Monitor target and achievement and take actions on deviations.
∎ Maintain a display board on project activities and regularly update.
∎ Make data entry of monitoring sheet and compilation.
∎ Produce monthly and quarterly reports and forward to program Coordinator/Monitoring Officer.
∎ Conduct effective BCC activities including Social group meeting, refresher trainings.
∎ Maintain petty cash as per standard rules and regulations with proper recording Submit bill/vouchers according to the guidelines.
∎ Ensure timely procurement, store and supply of materials for effective implementation of all program activities including BCC and other services.
∎ Maintain all administrative registers according to the guideline.
∎ Ensure all staff are attending office on time adhere office rules and regulations.
∎ Inform the Team Leader of any unprofessional behavior / attitude of any staff for necessary actions Update personnel files & leave registers.
∎ Review budget on a regular basis and ensure expenditures are made in line with the budget.
∎ Ensure safety and security of the DIC and keep liaison with the house owner.
∎ Ensure regular payment of utility bills and keep proper records.
∎ Ensure to send the monthly Attendance & HR Report within the stipulated periods.
∎ Assist HR & Admin Department to recruit Peer Educator/Peer.
∎ Associate/Support staff at local level.
∎ Quality assurance of STI services.
∎ Ensure STI sessions are duly held twice/thrice a week and patients are getting required services from DIC.
∎ Assist Medical Assistant to conduct the sessions on a regular basis.
∎ Prepare clinical plan for STI/GH services Ensure the quality of STI care is maintained at a high standard.
∎ Ensure adequate stock of medicines, other clinical kits are in place.
∎ Ensure outreach work for health care seeking behavior of project participants.
∎ Ensure regular flow of STI and general health clients among the target group.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Rajshahi, Tangail

Read Before Apply:

"Smokers No Need to Apply"

"Preference will be given to suitable female candidates" All employees of DAM are expected to perform roles and responsibilities following its code of conduct and safeguarding policies to prevent any forms of harassment and abuse. DAM has a 'Zero Tolerance' policy for sexual exploitation, abuse, harassment (SEAH), and any financial misappropriation and misconduct. Deserving candidates are requested to send their application with a cover letter, two professional references, and a copy of a recent passport-size photograph with a contact cell number to the Director, Health and WASH Sector, Dhaka Ahsania Mission, House-152, Road-6, Block-Ka, PC Culture Housing Society, Shyamoli, Dhaka-1207 or through email at [email protected] Please write the name of the position at the top of the envelope. Please visit our website: www.amic.org.bd