Deputy Project Manager, Admin Support, Protection, HCMP

Job Description

Title: Deputy Project Manager, Admin Support, Protection, HCMP

Company Name: BRAC

Vacancy: --

Age: At least 18 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Negotiable

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Bachelor/Honors
• Masters

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At least 18 years

• Good knowledge on reporting & documentation

• Good knowledge on MS office applications

• Good knowledge on monitoring tools

• Good knowledge on budget finance

• Good communication and interpersonal skills

• Reporting and Documentation

• Skill on MS-word, MS-excel, power point

• Strong analytical and problem solving

• Technical Proficiency in protection GBV Information and reporting Systems

• Data Quality and Integrity

• Leadership and Team Management

BRAC is an international development organisation founded in Bangladesh in 1972 that partners globally with over 100 million people living with inequality and poverty to create opportunities to realise their potential.

This position will be responsible for provides administrative, operational, and logistical assistance to ensure programs run smoothly. Responsibilities include organizing documentation, tracking budgets and timelines. This position will also responsible collaboration with finance, procurement, PMPC to ensure service quality of the project under the supervision of Project Manager, Protection GBV

• Responsible for to ensure logistics support for all facility activity implementation

• Responsible for administrative task and facilitating effective communication channel until program successful

• Responsible for Monthly and Quarterly procurement plan and on time submission

• Ensure all PR for purchase with a SMART planning accordingly

• Prepare and Ensure Periodic and non-periodical approval from the management

• Responsible for budget and expenditure planning with sharing forecast with finance

• Responsible for vendor communication for work order, goods receiving and monitoring the quality services

• Accountable budget analysis, forecasting and BvA justification

• Accountable for collection, compilation and preparation of budget related reports and timely submission of monthly reports

• Prepare data for quarterly and yearly donor reports

• Responsible for emergency support of facility if needed.

• Conduct training and orientation for the Project staff- IOU related works, volunteer payment, purchase, billing submission systems.

• Supervise and mentor Leave information of staff, providing guidance and support in their professional development

• Be responsible for the identification, measurement, accumulation, analysis, preparation, and communication regarding distribution plan, volunteers’ recruitment, documentation, Stock, challan etc.

• Spend 20% time for the field visit for administrative support, monitoring and reporting purposes

• Maintained regular coordination with the Protection Sector and warehouse to facilitate timely resource mobilization and uninterrupted protection service delivery during the emergency

• Ensure confidentiality asper Protection guideline information in WFS, MPCC and primary health facility

• Ensure materials distribution to the facility with ensure the collaborative way of the warehouse personal

Safeguarding:

• Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action

• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so

• Medical allowance,Mobile bill,Weekly 2 holidays,Insurance
• Salary Review: Yearly
• Festival Bonus: 2

• Paternity/ Maternity leave and

• Others as per Organisation policy