Title: Audit Officer
Company Name: Christian Commission for Development in Bangladesh (CCDB)
Vacancy: 1
Age: 30 to 35 years
Job Location: Dhaka
Salary: Tk. 35000 - 40000 (Monthly)
Experience:
Minimum 3-5 years’ Finance experience and practical experience in Audit/ Internal Audit.
Strong background and Practical experience on audit methodologies and technique·
Strong time management and organizational skill to lead the internal audit team·
Excellent written and oral communication ability· Willingness and strong commitment to travel in the remote project areas and work within a team.
Role of this Position: To ensure that the financial, material and human resources assigned to the Area Offices and Special Programs/Projects are appropriately utilized to ensure good governance and accountability as given in the Financial and Human Resource Policies and Procedures.
Job Summary: Conduct Internal Audit of all CCDB’s Area Offices and other Special Programs/Project at least two times a year to ensure that the financial transactions have followed the CCDB Accounting Principles and maintaining the procedures to ensure accountability and good governance of the allocated resources to the Area Offices/ Program/Project Offices.
Randomly sample check the people organizations (Forums) books of account for ensuring that the resources allocated for these organizations have been transferred and they have up to date records of receipts and payments and have utilized the resources as planned and agreed by the Area Team.
Recommend and assist to make any corrections needed and prepare an Audit Report of the findings, corrections done and those recommended, including program and general management of the Area/ Program/Project Offices for further instruction to the Area Managers/ Program Coordinators/ Project Managers from Executive Director’s desk.
Responsibilities of the Position and Duties Performed:
Conduct audit and visit area office/Project office as routine:
Arrange and conduct routine audit, in compliance with approved to audit program to ensure effective control system in place (Mainly in Finance, HR, Admin and project activities.)
Review the monthly financial reports sent from the Area/Program/Project Offices and create a check list of the areas for intensive review.
Preserve all required supporting papers (Hardcopy and softcopy) in the working file that retained in accordance with the requirement of audit programme and standard practice. Review the previous audit report and follow up the recommendations and the responses of the actions taken.
Work out audit schedule and inform the respective Area/ Program/Project Managers, with a list of documents that will be reviewed and the period.
Analysis the results and monitor corrections:
Providing relevant analysis and prepare quality draft audit report.
Monitoring the implementation of recommendations task.
Prepare and share draft audit report with Chief Audit Officer.
Monitor closely audit action plan and identify latest status of pending audit recommendation.
Review store management and physically check inventory:
During audit check the Stock Register and the sample check the store and stock balances and how these are stored and maintained.
Make a list of goods that are unusable and that should be disposed or sold and validate the amount these will cost.
Review Area/ Program/Project Office Asset Management:
Review the Asset Register and check if these are in custody of the person to whom these are assigned.
Review the assets that are commonly used and there is a person assigned for the management and maintenance of these.
Review Area/ Program/Project Office Human Resource Management:
Review the staff personal files and see if these are updated with job contracts, job descriptions, confirmation letter, performance evaluation records other official letters (warning, show cause and responses), including leave records.
Review the monthly plan of actions and the monthly achievement reports submitted by individual staff members.
Review the monthly management meeting minutes, decisions taken and follow up actions taken.
Review people’s organization (Forum) financial management:
Review the monthly financial reports submitted by the Forum Workers and Executive Committees to the Community Organizers and the summary reports they have prepared for the Program Officers.
Review the summary reports prepared by the Program Officers for the Area / Program/ Project Managers and Accounts Officers/ Accountants.
Randomly choose Forums Audited by the Area Office Accounts Officers/ Program Officers/ Community Organizers and visit these to check the consistency of the reports prepared and retention at the Forum Offices/ Custodians.
Review people’s organization (Forum) program implementation:
Randomly select Members assisted through the Forums with CCDB and/or Forum funds to verify if the program has been implemented as planned.
Interact with the Members visited and record the benefits they derived from the inputs from the Forums and CCDB.
Any other assignments as and when needed:
Perform any other assignments given by Chief Audit officer.
Perform any other financial and resource management assignments given by CAO and ED.
As per the organization’s policy.