Finance Lead (Accounts & Procurement)

Job Description

Title: Finance Lead (Accounts & Procurement)

Company Name: Association for Integrated Development-Comilla

Vacancy: 1

Age: 35 to 40 years

Job Location: Cox`s Bazar

Salary: Negotiable

Experience:

• 10 to 12 years
• The applicants should have experience in the following business area(s): NGO

• Master of Business Administration (MBA)

• 10 to 12 years
• The applicants should have experience in the following business area(s): NGO

• Age 35 to 40 years

Willing to stay at Ukhiya Upazila of Coxsbazar District

Reports to: Project Co‑Coordinators of the project (Initially), Head of Finance of AID-COMILLA, Manage-Operation of AID-COMILLA, Executive Director of AID-COMILLA.

Role Summary:The Finance Lead is responsible for overseeing and ensuring effective management of finance, accounting, procurement, purchasing, fleet, asset, and administrative functions of the organization. The position ensures compliance with organizational policies, donor regulations, local laws, and best practices while supporting efficient operational delivery and organizational growth.

Key Responsibilities

1. Financial Management

• Lead the overall financial management of the program.

• Develop and monitorproject budgets.

• Ensure effective cash flow management and financial planning.

• Monitor expenditures against approved budgets and provide variance analysis.

• Prepare monthly, quarterly, and annual financial reports.

• Support management in financial decision-making through analysis and recommendations.

• Ensure compliance with donor, organizational, and statutory financial requirements.

2. Accounting and Financial Reporting

• Maintain accurate accounting records and financial documentation.

• Ensure timely recording of all financial transactions.

• Review payment vouchers, journal entries, and reconciliations.

• Ensure in person regular bank visits to submit cheques, withdraw cash, and collect important banking documents, including bank statements.

• Prepare monthly bank reconciliations and account reconciliations.

• Coordinate internal and external audits and implement audit recommendations.

• Ensure proper maintenance and achieving financial records.

• Oversee financial closing activities and preparation of financial statements.

• Ensure Volunteer and participant payment by camp visit.

3. Procurement and Purchasing Management

• Lead procurement planning and implementation in accordance with AID-COMILLA and AJAR policies.

• Prepare Purchase Request to support project activities in the camp.

• Review procurement requests and purchase plans.

• Ensure competitive bidding and transparent supplier selection processes.

• Manage supplier contracts and vendor relationships.

• Monitor procurement compliance and maintain procurement documentation.

• Ensure timely purchasingof goods and services to support project needs.

• Develop and maintain an approved vendor database.

4. Fleet and Asset Management

• Oversee fleet management systems and vehicle utilization.

• Ensure vehicles are properly maintained, insured, registered, and compliant with safety standards.

• Monitor fuel consumption, vehicle logs, and maintenance records.

• Ensure asset registration, tracking, inventory control, and disposal processes.

• Conduct periodic physical asset verification and inventory audits.

5. Administrative Management

• Maintain office administration and support services.

• Ensure efficient management of office facilities, utilities, and equipment.

• Ensure lease agreements, office maintenance, and security arrangements.

• Support organizational compliance with legal and regulatory requirements.

• Maintain proper leave record of the project staff.

• Maintain personnel file and ensure its safety and confidentiality.

• Coordinate administrative support for meetings, workshops, and events.

6. Compliance and Risk Management

• Ensure adherence to AID-COMILLA’s policies, AJAR regulations, and Bangladesh laws.

• Strengthen internal control systems and risk mitigation measures.

• Monitor compliance across finance, procurement, and administration functions.

• Investigate and report any suspected fraud, misuse of funds, or policy violations.

7. Additional:

·         Perform any additional tasks assigned by the supervisor as required in the interest of the project.

Qualifications

• Master’s degree in finance, Accounting, Business Administration, Commerce, or related field.

• Professional certification (CA, ACCA, CPA, CMA, or equivalent) preferred.

Experience

• Minimum 5–8 years of progressive experience in finance and operations management.

• Experience managing finance, procurement, administration, and fleet functions.

• Experience working with NGOs, INGOs, donor-funded projects, or development organizations is preferred.

• Experience managing audits, budgeting, and compliance processes.

Skills and Competencies

• Strong financial management and accounting skills.

• Communication skill in English.

• Sound knowledge of procurement and supply chain management.

• Knowledge of fleet and asset management systems.

• Strong analytical and problem-solving skills.

• Excellent leadership and people management abilities.

• Strong communication and report-writing skills.

• High level of integrity, accountability, and attention to detail.

• Proficiency in Microsoft Office applications and accounting software.

·         Ability to adapt to a sensitive and challenging work environment.

• T/A,Tour allowance,Mobile bill,Weekly 2 holidays
• Salary Review: Yearly
• Festival Bonus: 2