Job Description

Title: Deputy Manager - Finance and Administration

Company Name: WARBE Development Foundation

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Master's degree in Finance, Accounting, Business Administration, or other relevant fields. Education qualification may be relaxed for experienced & skilled person.

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ WARBE Development Foundation: WARBE Development Foundation is a non-profit organization working in the field of migration and development in Bangladesh since 1997. WARBE took the pioneering role in Bangladesh as a migrant workers` association to deal with the issues of migrants` rights. WARBE has undertaken many development activities at the grassroots and national and international levels to protect the rights, well-being and dignity of migrant workers and their families. As part of this, WARBE DF with support from the Winrock International has started to implement the Ashshash (Phase-II) in Dhaka East and Narsingdi which is funded by the Embassy of Switzerland in Bangladesh.
∎ PROJECT BACKGROUND: Winrock International - Ashshash (Phase-II), is funded by the Embassy of Switzerland in Bangladesh. The project will support human trafficking survivors with sustainable social and economic reintegration into their respective communities, and also provide support-services that will ensure their wellbeing and self-sufficiency. The survivors will be provided psychosocial counseling support along with other social services, and facilitated opportunities for skills-devolvement and entrepreneurship training. Through which, the economic empowerment of the survivors will also be ensured in the forms of wage-based and self-employment, and other income generational opportunities. The main objective of the project is to ensure that "women and men who have escaped trafficking will restore their dignity and wellbeing, and become self-sufficient". Furthermore, Ashshash will reach people in the project`s working areas; either directly or indirectly, through awareness-raising activities on factors that make people vulnerable to human trafficking, and to ensure the prevention of human trafficking.
∎ The four-year-long second phase of Ashshash will provide comprehensive and personalized packages of service-provision to the survivors of human trafficking in Bangladesh. The project will be implemented in ten of the most trafficking-prone areas across the country.
∎ POSITION SUMMARY: Deputy Manager- Finance & Admin will work under the direct supervision of Project Manager of WARBE (Ashshash`s Sustainable Reintegration Partner (SRP). Deputy Manager- Finance & Admin will closely work with the Deputy Director-Finance and Admin/Director of WARBE for proper guidance to implement day-to-day financial accounting and general office services and organized records and documentation in adherence with WARBE, Winrock and SDC procedures.

Job Responsibilities:
∎ Manage the accounting, finance and administration components of the project, including the various petty cash funds and field office finance, accounting and administrative activities.
∎ Ensure consistency with WARBE and Winrock standard operating procedures, policies and accounting principles.
∎ Prepare monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
∎ Support in program tendering and procurement activities of the Ashshash project
∎ Ensure financial reporting is in accordance with contractual requirements.
∎ Prepare monthly budget variance reports.
∎ Prepare vouchers (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project.
∎ Fulfill the financial rules and procedures of WARBE, Winrock International, SDC and GoB laws/regulations that are applicable to the project.
∎ Withhold/deduct VAT and taxes at source and ensure payment to the government treasury on time.
∎ Prepare monthly/quarterly and as and when required reports on annual tax computation, monthly Tax and VAT payment etc.
∎ Ensure proper recording of transactions in accounting software and maintain adequate documentation.
∎ Ensure the approval of all transactions.
∎ Prepare monthly payroll procedures for national staff, administer payroll, and monitor employee time keeping.
∎ Manage all administrative functions of the Ashshash Project which include administration, procurement, HR and contracts management.
∎ Oversee the Ashshash office maintenance and ensure proper security and safeguard including equipment.
∎ Ensure Ashshash logistics systems including procurement of goods and services, transportation, store management and use of supplies in a transparent and accountable manner per the donor policies.
∎ Maintain financial documentation, controls and procedures for the management of funds.
∎ Ensure the project needs are being met in terms of accounting, contracts, human resources, IT, and operations.
∎ Record keeping of funds and cross check source documents.
∎ Any other task as assign by supervisor.

Additional Requirements:
∎ Minimum 5 years of relevant experience in administrative and financial management in large scale and complex projects/organizations.
∎ Preference will be given to those with extensive knowledge of SDC or other donors' rules and regulations.
∎ Skills and experience
∎ Demonstrated expertise and excellent track record in finance, accounting, budget preparation and management.
∎ Demonstrated understanding of administration, procurement processes, compliance, and reporting.
∎ Strong knowledge on VAT and tax related rules and procedures and reporting requirements.
∎ Excellent interpersonal skills and teamwork.
∎ Fluency in oral and written English.
∎ Proven experience in supervision and management of staff.
∎ Proficiency in MS office, excel, and accounting software.
∎ Understand and demonstrated experience in contract and contracting of NGOs in Bangladesh.
∎ Relevant skills in usage of IT equipment and applications.

Salary: Tk. 32000 (Monthly)

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 Nov 2023

Company Information:
∎ 20 Nov 2023
∎ WARBE Development Foundation
∎ Address : House # 183/B(1st Floor), Road # 21 New DOHS, Mohakhali, Dhaka 1206.

Category: NGO/Development

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Source: bdjobs.com

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