Deputy Director, HR and Administration
Job Description
Title: Deputy Director, HR and Administration
Company Name: BRAC James P Grant School of Public Health (JPGSPH)
Vacancy: Not specific
Job Location: Anywhere in Bangladesh
Employment Status: Full-time
Educational Requirements:
∎ Master's degree from a reputed university or an MBA relevant field and degree of PGDHRM will get preference.
Experience Requirements:
∎ 8 to 10 year(s)
Job Context:
∎ We are looking for Deputy Director, HR and Administration for the School.
∎ Purpose:Will support the Dean and Associate Dean in providing human resources and administrative leadership, policy development and implementation for the School. S/he will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, staff training and development; as well as oversee overall administrative and procurement functions.
Job Responsibilities:
∎ Strategic Responsibilities:
∎ Contribute to formulation of JPG's strategy, with a focus on meeting the School's strategic goals in the areas of long-term staffing needs and succession planning.
∎ Partner with Departmental Heads to build a talent pipeline for key positions.
∎ Contribute to development of policies and procedures, ensuring alignment with applicable regulations and standards, and the promotion of leading HR practices.
∎ Ensure staff evaluations are carried out and in consultation with Departmental heads recommend performance improvement plans.
∎ Assess workforce skill levels according to organizational goals and identify needs and recommend upgrading of employee skills.
∎ Oversee the development and management of the HR and Administration budgets.
∎ Support faculty, staff, students, and training program participants to develop an academically rigorous learning environment and culture.
∎ Manage and mentor staff within the office.
∎ Operational Responsibilities:
∎ Develop and oversee a strong recruitment process including preparing of job descriptions, reviewing job advertisements prior to posting, conducting interviews, carrying out background checks and ensuring that documentation is collected and recorded.
∎ Maintain files ensuring compliance with applicable regulations.
∎ Review Personnel Handbook annually and recommend amendments when required due to changes in ground conditions and/or regulations.
∎ Oversee the coordination and implementation of annual performance appraisals/reviews.
∎ Recommend appropriate staff training courses based on training needs, evaluate their effectiveness, and monitor their results.
∎ Monitor and update compensation benefits and rewards program, ensuring internal equity and compliance.
∎ Facilitate job analysis and keep job descriptions up to date.
∎ Build relations with internal and external stakeholders and government regulators and institutions. Ensure that staff members conform to the regulations and policies of JPG.
∎ Organize capacity building of staff including hands-on training and orientation of new employees.
∎ Advise the Dean and Associate Dean on appropriate staff levels and in budget preparation.
∎ Work with senior management to resolve employee relations issues and work to ensure HR related decisions are consistent and fair.
∎ Identify and provide recommendations to the Dean and Associate Dean regarding new staff appointments
∎ Administrative:
∎ Ensure smooth running of all day to day administrative functions including logistics and security.
∎ Manage School drivers, support staff, and cleaning staff.
∎ Ensure healthy workplace maintaining safety and hygiene.
∎ Assist and oversee the maintenance of an accurate and timely MIS system.
∎ Ensure proper IT support.
∎ Ensure that all regulatory and legal requirements are maintained for foreign staff/faculty, visitors from outside, and international students including processing of visas and work permits, and organize travel and lodging arrangements as applicable.
∎ Assist in scheduling and assigning relevant staff workload.
∎ Provide information and prepare reports in due time and as and when needed.
∎ Other Responsibilities:
∎ Create a project database linked with HR with the support of Dean and Associate Dean.
∎ Coordinate with the Finance Department in the preparation of monthly payroll.
∎ Review final payments for accuracy and compliance with relevant regulations.
∎ Oversee procurement processes and resource allocation at the School and ensure that established standard operating procedures of the University/School are followed for procurements/purchases.
∎ Provide guidance and mentoring to enhance the capabilities of the team and ensure the achievement of established objectives and plans.
∎ Conduct periodic meetings with team members to ensure that priorities are clear and workflow runs smoothly.
∎ Support faculty and staff.
∎ Coordinate with other departments to accomplish all tasks and responsibilities, as and when needed.
∎ Perform any other tasks assigned by the Dean and her/his line managers.
Additional Requirements:
∎ Minimum 8-10 years of experience in HR and Administration, preferably at University or Multinational organization.
∎ Knowledge of HR processes (compensation and reward, performance management).
∎ Sound knowledge of labor laws and regulations.
∎ Strong record reflecting excellence in HR and administration.
∎ Strong knowledge academic modules and operational activities of a school.
∎ Proven management experience in working collaboratively with diverse professionals, strong interpersonal and team building skills, and an understanding of university structure and culture.
∎ Demonstrable ethical and empathetic behavior, professionalism, interpersonal skills, leadership, and management abilities for effectively directing and developing staff
∎ Good communicator and listener.
∎ Strong leadership in multi-tasking and managing budgets.
∎ Ability to analyze, synthesize, think critically, solve problems and make decisions.
∎ Willingness and ability to provide higher level managerial and leadership roles.
∎ Pay due attention to details.
∎ Maintain a high level of output and quality.
∎ Willingness to take responsibility and to learn.
Salary:
∎ Attractive salary package will be offered for truly deserving applicants
Compensation & Other Benefits:
∎ As per the policies of BRAC JPGSPH.
Application Deadline: 19 Sep 2020
Company Information:
∎ 3 Sep 2020
∎ BRAC James P Grant School of Public Health (JPGSPH)
Category: HR/Org. Development
Deadline Expired on 19th Sep 2020
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