Assistant Accounts Officer

Job Description

Title: Assistant Accounts Officer

Company Name: Village Education Resource Center (VERC)

Vacancy: 1

Age: At most 40 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 50000 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Commerce (BCom)

Bachelor of Commerce (B.Com.) from a government-approved college/university.

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 40 years

• At least three years of full-time experience in a relevant field within the development sector.         

• Proficient in the MS Office package.         

• Excellent communication skills in both English and Bangla. ·        

• Self-motivated, adaptable, a team player, and passionate about social development work. ·        

• The candidate must possess the ability and willingness to travel frequently. ·        

• The selected candidate will be required to respect and uphold the organization's Child Protection Policy, Prevention of Sexual Exploitation and Abuse (PSEA) Policy, Gender Policy, Code of Conduct, and other organizational policies. ·        

• Women and individuals with special needs are encouraged to apply and will be given preference. The VERC authority reserves the right to accept or reject any application without assigning any reason. Only shortlisted candidates will be invited for the examination.

Village Education Resource Center (VERC) is a national-level voluntary organization. The organization is registered under the Bureau of NGO Affairs and the Ministry of Social Welfare (Registration Nos. 133 and Dha-02282/89, respectively) and the Microcredit Regulatory Authority (MRA) (Registration No. 01275-00523-00017). VERC is seeking to recruit experienced and hardworking manpower for the following position under the project. “To provide WASH services to the Rohingya refugee population in Camp-8E and 8W in Ukhiya Upazila, Cox's Bazar District,” supported by UNICEF. Applications are invited from eligible Bangladeshi citizens on an urgent basis.

Key Responsibilities:

A. Financial Transactions and Operations

•  Assist the Accounts Officer for smooth financial operation of the project

• Check or review the project's expenditures.

• Prepare vouchers for payment and entry in ledger/software.

• Process VAT and tax payments and disburse advances according to policy.

• Ensure compliance with financial policies & procedures.

• Communication with the bank and other relevant stakeholders.

• Prepare monthly bank reconciliation statements.

• Update the books of accounts on a regular basis.

• Preserve invoices/vouchers in a safe place.

• Maintain the financial transaction on a daily basis and report to the supervisor accordingly.

• Needs to support the program team (cash, logistics, etc.)

B. Office Management

• Maintain congenial and comfortable working environment atmosphere among the staff Members

• Quick message delivery applicable to a person or place.

• Always follow the chain of command as per organizational management process.

C. Administrative task

• To arrange transportation and following other administrative procedure;

• Checking M/C logbook and maintenance and ensure other logistic supports to the project staff;

• Maintain all kinds of procurement-related jobs as per guidelines.

D. Financial Reporting

• To assist the Accounts Officer, prepare different reports and need-based documents as and when needed.

• Assist with preparation of monthly/quarterly and annual financial reports

•   Adhere to reporting deadlines.

•   Preparation of monthly receipts & Payments accounts as per requirements

E. Financial management-related task

• Ensure that procurement and expenditures are made as per organizational financial/procurement policy documents.

• Checking all bills/vouchers and forwarding them to competent authorities for approval or necessary steps.

• Maintain the inventory, asset, and other required registers properly and timely in an effective manner.

•  Participate in the field-level procurement of goods and services tasks in accordance with organization procurement policies and procedures

F. Yearly Closing, Audit facing

• Assist in the annual closing of books of account and other financial matters.

•   Respond to audit queries

• Take necessary measures on financial matters as per audit recommendations

• Assist the Project Manager in preparing the visit schedule.

Monthly consolidated salary: BDT 50,000/- (Fifty thousand) Other admissible benefits will be provided as per organizational policy and project provisions. The salary is inclusive of all applicable taxes; relevant taxes will be deducted at the source as per Government of Bangladesh rules.