Senior Operations Officer

Job Description

Title: Senior Operations Officer

Company Name: International Rescue Committee (IRC)

Vacancy: Not specific

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ Bachelor's/ Master's degree in Supply Chain/ Logistics/ Management/ Engineering

Experience Requirements:
∎ At least 4 year(s)

Job Context:
∎ The Senior Operation Officer is responsible for the Operational needs for the Ukhia Office and overall IRC operations in Rohingya camps and host community under the direct supervision of Senior Program Coordinator. (S)he will be in charge for all operation activities e.g. Supply chain, inventory/assets management, liaison with concerned government authorities, and implementation of facility audit action points in Ukhia and Teknaf and Rohingya camps and to facilitate IRC`s access to operate. (S)he will work closely with the Operations team based in Cox`s Bazar.
∎ Department: Operations
∎ Work Location: IRC-Bangladesh, Ukhia Office
∎ Reporting to: Senior Program Coordinator
∎ Contract Length: 1 Year (with possibility of extension subject to funding, program needs and performance of incumbent)

Job Responsibilities:
∎ Supply Chain:
∎ Manage all admin support staffs, outsource service provider staffs (cleaner, security guards and any casual volunteer/ labor)
∎ Manager any kind office administration tasks with proper coordination with relevant team and departments
∎ Ensure the maintenance of generators in the office and the health facilities and make sure the supply of fuel constantly to those generators in the center.
∎ Ensure the distribution of the supplies in the camps and the facilities are done as pero the distribution plan from the programs
∎ Support in attending coordination meeting in the absence of the Senior Field Coordinator and give updates on the meetings accordingly
∎ Support in the searching of the land, premises when required in Ukhia
∎ Assist in the procurements of supplies and items, in the absence of the procurement of Supply Chain Officer
∎ Support in the maintenance of the office and the utilities in the office and make sure water system, electricity and AC are fixed in case of problem
∎ Responsible for tracking and recording all the assets in Ukhia field office and document all the assets and their current locations
∎ Responsible for facility audit with the support of the Senior Security Officer and the program team.
∎ Ensure the Office Assistant does his/her job according to the terms of references and be in position to set performance goal for the office Assistant
∎ Responsible for working on the office improvement plans for Ukhia office and make sure the office space meets the minimum standards
∎ Support in the fleet management, in case the Fleet Manager is away and support in the general maintenance of the fleets
∎ Staff Supervision and Development:
∎ Provide encouraging mentorship and supervision to direct reports. Provide appropriate and timely feedback to staff regarding their performance, including timely implementation of the regular check in, annual staff performance management system in operations department
∎ Promote an open, diverse and participatory work environment
∎ Lead with dedication, integrity, service and accountability to the "IRC Way" - Global Standards for Professional Conduct
∎ Directly manage cleaners, cooks, Health Facility Support Officer, office assistant
∎ Field Management Support:
∎ Assist Senior Program Coordinator to maintain Ukhia field office control and efficiency
∎ Support the Fleet Manager in fleet Management in Ukhia and Teknaf
∎ Government compliance and Liaison/Representation and Coordination:
∎ Assist the DDO, Liaison Manager and SPC in establishing, developing and sustaining a strong relationship with government counterparts to ensure timely approvals for IRC's access to operate in both Rohingya camps and host community that enables smooth program delivery which is also aligned with GoB rules and regulations for INGOs in Bangladesh
∎ Staff Safety and Security:
∎ Implement the facility audit action points of all IRC facility on regular interval and take necessary action considering staff safety, security and well-being

Additional Requirements:
∎ Age at least 24 years
∎ Both males and females are allowed to apply
∎ Minimum 4 years of experience in Logistic/Operation
∎ Experience of working with UN Agencies or Non-Governmental organizations
∎ Very good skills in MS Word, Excel, Outlook, Power point
∎ Excellent interpersonal and team skills
∎ Dedications to humanitarian principles and values
∎ Strong communication skills in both written and spoken English
∎ Familiarity with Chitagonian language is preferable

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays, Insurance, Gratuity
∎ Two bonuses in a year equivalent to two basic salaries

Application Deadline: July 25, 2019

Company Information:
∎ International Rescue Committee (IRC)
∎ Business : The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. In more than 40 countries and in 26 U.S. cities, our dedicated teams provide clean water, shelter, health care, education, protection and empowerment support to refugees and displaced people. The International Rescue Committee (IRC) Founded in 1933. David Miliband, President and CEO of the International Rescue Committee, is a former Foreign Secretary of the United Kingdom.

Category: NGO/Development