Senior Officer, Supply Chain Management
Job Description
Title: Senior Officer, Supply Chain Management
Company Name: UCEP Bangladesh
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Masters or Bachelor in any relevant discipline from any recognized university. However, any advanced or professional degree in SCM will be added advantage.
Experience Requirements:
∎ At least 4 year(s)
Job Responsibilities:
∎ Assist for developing and introducing a standard procurement system including various formats for UCEP Bangladesh.
∎ Assist the management for developing short and long term procurement plan and responsible to implement the plan accordingly.
∎ Assist the Deputy Manager - SCM for modifying, reviewing and developing UCEP Bangladesh Procurement activities, Policy and Plan.
∎ Ensure proper management and maintaining all documents and file related to all procurement of UCEP Bangladesh.
∎ Provide the relevant information and documents to the management as well as internal and external auditors.
∎ Assist to arrange purchase committee meetings and to prepare minutes/comparative statement for getting timely approvals from purchase committee and/or the management.
∎ Assist to select and enlist new suppliers for better competition regarding price, time & quality and maintain a database of suppliers, agents and vendors and update the supplier enlisted document, follow up the vendors until the goods/services are duly delivered.
∎ Monitor requisition for financial approvals, processing quotations, comparative study preparations or electronic/press tender, making preliminary evaluations of bids, preparing papers for final analysis and decision making.
∎ Assist to develop bidding documents, invitation for bids, bid receiving and evaluation and award contracts with the selected bidders.
∎ Assist in vendor management, yearly contract and agreement with the selected bidders.
∎ Ensure that the sufficient resources are available to meet office requirements and the resources of the office are used efficiently and economically.
∎ Undertake market surveys frequently and update the information related with SCM.
∎ Vet all bill vouchers, preparing financial forecasts etc.
∎ Visit supplier’s office, locations and UCEP Bangladesh regional offices as and when required.
∎ Prepare bill of suppliers maintaining due compliance with relevant policies (Checking, preparing summary of invoices, submit to finance and management for approval) so that timely payments can be made.
∎ Lead the initiative in ensuring group wise input of the Vendor List in the computer software (ERP) Program.
∎ Ensure that the purchased goods are delivered in a timely fashion and at specified quality/quantity.
∎ Prepare and distribute the monthly and quarterly status report on the PR implementation status among all the project/department heads including the ROs.
∎ Conduct routine inventory inspection and submit report in a timely manner.
∎ Track and analyze Supply Chain performance against established target levels (KPIs).
∎ Undertake regular and active initiatives for record keeping and documentation.
∎ Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocations are there and in KPIs these issues are reflected regarding employees under supervision.
∎ Assist and support all the Regional Offices (RO) in developing the long and short terms contract/Preferred cum well reputed vendors lists.
∎ Provide adequate guidance through RO visit or over telephone and e-mail as required and requested.
∎ To maintain strict confidentiality of information, documents and other internal and external communications.
∎ To carry out any other relevant tasks assigned by the authority as and when necessary.
Additional Requirements:
∎ Age at most 35 years
∎ Minimum 04 years of relevant professional experience in the field of SCM of which at least 01 years at mid-level managerial role in a large organization.
∎ Excellent fluency both in Bangla and English.
∎ Excellent computer operating skills, including MS Office packages, latest related software and tools.
∎ Self-motivated, adaptable, team player and passion for social development works.
∎ Ability and willingness to make extensive travel.
∎ Excellent negotiation and analytical skills.
∎ Management has the right to make exceptions based on qualifications.
Salary: Negotiable
Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Weekly 2 holidays, Gratuity
∎ Festival Bonus etc.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 4 Jan 2022
Company Information:
∎ 26 Dec 2021
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Web : www.ucepbd.org
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.
Category: NGO/Development
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