Logistics Associate (Billing & Reconciliation), SC6, Cox's Bazar

Job Description

Title: Logistics Associate (Billing & Reconciliation), SC6, Cox's Bazar

Company Name: United Nations World Food Programme (WFP)

Vacancy: 1

Age: Na

Job Location: Cox`s Bazar

Salary: --

Experience:

• At least 6 years
• The applicants should have experience in the following business area(s): Development Agency

• Bachelor/Honors

• Completion of University Degree (Bachelor's or equivalent) is required. Education in Logistics, Supply Chain, Business Administration or any relevant field is preferable.

• At least 6 years
• The applicants should have experience in the following business area(s): Development Agency

• Experience: At least 6 years of overall experience in areas related to Supply Chain or other relevant fields.

• Language: Fluency in spoken and written both in English and Bangla language.

• Grade: SC6

• Type of contract: Service Contract

• Duration: 12 Months

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

• The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

• At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Lead the processing of financial and administrative tasks to ensure effective and timely management of Supply Chain resources.

• Manage retailer invoice workflows by receiving, reviewing, validating, and submitting invoices to the Finance Unit within agreed timelines, and follow up on payment processes to ensure adherence to schedules.

• Coordinate the timely collection of reconciliation reports and supporting documentation from retailers, cooperating partners, and internal units; ensure the reconciliation team consistently follows up to maintain monthly cycles.

• Prepare, consolidate, and circulate monthly reconciliation reports to relevant stakeholders.

• Maintain regular sales data from contracted retailers, conduct basic analysis of commodity wise sales volumes, and use findings to inform operational planning and market performance assessments.

• Monitor the performance of contracting retailers, oversee shop expansion, and adapt supply chain operations to specific environments.

• Establish, classify, and maintain the unit’s file archive system in line with WFP document retention standards.

• Supervise and provide guidance to the Retail Billing Assistant, offering training, practical advice, and support to ensure objectives are achieved to agreed standards and deadlines.

• Coordinate operational monitoring of shops, develop and implement monitoring tools, and build the capacity of the retail field monitoring team.

• Track shop compliance against contractual agreements, oversee lease agreements, and ensure implementation of contracts, SOPs, and operational guidelines at all retailer outlets.

• Provide guidance to cooperating partners on WFP operational practices, monitoring tools, and methods to support self-monitoring tasks and enhance WFP’s visibility in coverage areas.

• Consolidate and report monthly outcomes from monitoring tools to stakeholders and concerned units.

• Build the capacity of Retail Monitoring Assistants, FMAs, and cooperating partners in retail expertise, identifying performance gaps and developing training and capacity-building materials for both internal and external stakeholders.

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