Senior Executive/ Executive - Field Operations
Job Description
Title: Senior Executive/ Executive - Field Operations
Company Name: Friendship
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Master’s degree
Experience Requirements:
∎ At least 2 year(s)
Job Responsibilities:
∎ Prepare strategic action plan and Implementation the plan with unit’s team members considering local context.
∎ Operational Management of the unit
∎ Field Team Management under Field Operations Unit
∎ Established a good understanding with Govt. NGOs, INGOs, and other stakeholders.
∎ Lead and assist with new project set-up and wrap-up of project closing.
∎ Ensure support to sectors / CSUs as their requirement for running programs at field as well as management, needs to organizational aspects.
∎ Managing all types of donor/visitor movement
∎ Managing organizational resources at field level
∎ Managing organizational crisis and emergency response
∎ Prepare reports and attend meeting, workshop seminars etc.
∎ Activities:
∎ Prepare strategic action plan and Implementation the plan with unit’s team members considering local context:
∎ Prepare Strategic Action Plan (SAP)
∎ Develop detailed plan for field team and disseminate.
∎ Develop detail implementation guideline.
∎ Periodically review the plan, revision and monitor progress through MCRS online reporting system.
∎ Quarterly review the achievement based on SAP.
∎ Prepare field visit plan by consultation with supervisor.
∎ Operational Management of the unit
∎ Oversee all aspects of implementation through supervision and monitoring.
∎ Develop and implement policies for maximizing operational efficiency and effectiveness.
∎ Develop feedback mechanism; ensure flow of authentic information to assist management.
∎ Prepare budget of field activities, analysis of budget, identify deviation and develop plan for adjustment.
∎ Develop coordination mechanism and ensure close work relationship between operation and other sectors/CSUs.
∎ Attend meeting/workshop/seminar and sharing focusing issues/decisions with team members.
∎ Field Team Management under Field Operations Unit
∎ Develop strategic and leadership skill of the team.
∎ Develop staff and capacity development plan.
∎ Provide and disseminate any information i.e., visitors, emergency issues or any other activities
∎ Execute monitoring, field visit and managed all types of field/projects requirements.
∎ Established good understanding with Govt. NGOs, INGOs, and other stakeholders:
∎ Introduce with govt. official, NGOs, INGOs and other stakeholders
∎ Create opportunities to establish good understanding about organizations through organize workshop/seminar or any events at field level
∎ Provide direction and assist to field team to attend GO/NGOs monthly coordination meeting at local level building relationship
∎ Supporting govt. officials in different program visit to Friendship’s working location.
∎ Lead and assist to new project set-up and wrap up of project closing:
∎ Project set-up / wrap up planning meeting with respective sectors/Units
∎ Planning, Implementation and coordinating of new project set up.
∎ Lead and assist to sectors personnel at field for selecting new project during field visit as plan.
∎ Provide directions to field team members as intervention of new project.
∎ Linkage among sectors and GO-NGOs and other stakeholders.
∎ Report to management on area selection for their review
∎ Assist to field team for implementation of wrap up plan and schedule with sector for closing project.
∎ Ensure meeting with community about project closing (permanent/temporary) with respective Sectors.
∎ Field visits as per priority based.
∎ Ensure support to sectors/CSUs as their requirement for running program at field as well as management need to organizational aspects.
∎ Assist program support considering priority of the sectors or CSUs
∎ Conduct meetings with respective sectors/CSUs for making action plans.
∎ Conduct additional meeting respective sectors/CSUs personnel’s where and when need for more action on the priority work
∎ Field visit for any issue related to running project support or based on meeting decisions
∎ Provide direction to field team for ensuring their support to sectors/CSUs as quarterly plan on SAP
∎ Sharing information and ideas with the sectors/ CSUs for ensuring support on relevant issues as their requirements
∎ Develop and implement best practices and procedures to enhance program success.
∎ Managing all type of donor/visitor movement
∎ Meeting with relevant sectors and CSUs about upcoming visits.
∎ Visit planning and sharing with sectors and CSUs.
∎ Itinerary preparation for the visiting team.
∎ Ensuring timeliness of the visit.
∎ Sharing visit plan with the field team to ensure smooth support to the visit.
∎ Accompanying visitors as per management instruction.
∎ Ensuring all type of logistics availability during the visit.
∎ Managing organizational resources at field level
∎ Managing the employees in-charge of FC, FTC, and Friendship Complex- Mongla
∎ Monitoring monthly fund requisitions and ensuring cost efficiency
∎ Planning for future development for better service.
∎ Capacity development of the staffs
∎ Visit to FC, FTC, and Friendship Complex-Mongla for managing any crisis or difficulties.
∎ Play active role in organizational sustainability related work.
∎ Managing organizational crisis and emergency response
∎ Regular monitoring of crisis and emergency situation.
∎ Arrange meeting with relevant sectors and CSUs regarding any crisis or emergency situation. if required.
∎ Chalking out plan for tackling emergency/crisis situation.
∎ Implementing crisis/emergency response as per plan
∎ Coordinating all the sectors and CSUs during crisis/ emergency in field
∎ Provide direction to field team as field situation.
∎ Prepare report and attend meeting, workshop seminar etc.
∎ Prepare and review MCRS report.
∎ Prepare documents for workshop/seminar.
∎ Attend meeting (weekly / monthly) regularly among team members at HO.
∎ Attend meeting Coordinators -FOs (field level) for progress review and update issues.
∎ Attend workshop on SAP and any other issues.
Additional Requirements:
∎ Age 25 to 30 years
∎ 02 years more relevant working experience
∎ Ability to work under pressure and handle multiple priorities.
∎ Report writing skills both in English and Bengali
∎ Strong team player organized and efficient.
Salary: Negotiable
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 21 Feb 2023
Company Information:
∎ 15 Feb 2023
∎ Friendship
∎ Address : K-14/2A, Baridhara North Road (Kalachadpur), Dhaka - 1212, Bangladesh
∎ Web : www.friendship.ngo
Category: NGO/Development
: “FRIENDSHIP is committed to safeguarding children, young people, and adults, and employees, Donors, visiting Doctors, visiting Journalists, visitors, beneficiaries including communities where we work and volunteers/interns. We believe every stakeholder and every member of the communities we work with, has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure fully include background checks and disclosure of criminal records in order to ensure safeguarding. FRIENDSHIP is an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us. Any personal persuasion will result in a disqualification of candidature”.Photograph must be enclosed with the resume.
