Secretary
Job Description
Title: Secretary
Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)
Vacancy: 1
Age: 18 to 59 years
Job Location: Cox`s Bazar (Ukhia)
Salary: Tk. 45000 (Monthly)
Experience:
Published: 2026-05-03
Application Deadline: 2026-05-10
Education:
- Diploma in Business Studies
- Bachelor of Business Administration (BBA)
Requirements:
Skills Required:
Additional Requirements:
- Age 18 to 59 years
Responsibilities & Context:
• Draft and/or review official letters, reports, and other mission-related documents.
• Arrange and manage schedules, appointments, meetings, and staff calendars (including leave and absences).
• Maintain records of incoming and outgoing communications (calls, mail, and correspondence), ensuring timely follow-up.
• Take minutes of meetings and ensure proper documentation and sharing.
• Manage incoming and outgoing mail, packages, and courier services, ensuring proper registration and distribution.
• Coordinate courier services and verify related documentation and billing.
• Monitor and replenish office stationery, ensuring availability at all times.
• Supervise document printing, copying, and binding as required.
• visitors and guests when needed, ensuring a clean and professional reception area. (or: Welcome visitors…)
• Report any incidents or administrative issues to the supervisor.
• Organize internal and external events (meetings, workshops, presentations), including invitations, logistics, catering, and accommodation.
• Support staff induction processes, including preparing materials and coordinating training sessions.
• Prepare, distribute, and collect administrative and HR-related forms and documentation.
• Maintain and regularly update personnel files, ensuring accuracy, completeness, and confidentiality.
• Support recruitment processes by coordinating candidate communication, interview scheduling, and follow-ups.
• Prepare and disseminate internal communications such as memos and notices (e.g., IPD/OPD areas).
• Ensure timely and confidential distribution of staff payslips.
• Scan, file, and systematically archive payroll and administrative documents.
• Maintain efficient filing systems to ensure easy retrieval of documents.
• Manage internal requests for office and training-related materials.
• Prepare and issue ID cards for newly recruited staff.
Job Other Benifits:
Employment Status: Full Time
Job Work Place: Work at office
Company Information:
Gender: Male and Female can apply
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Category: NGO/Development
