Purchase Officer

Job Description

Title: Purchase Officer

Company Name: The Peninsula Chittagong Limited

Vacancy: Not specific

Job Location: Chattogram (Chattogram Sadar)

Employment Status: Full-time

Educational Requirements:
∎ Master of Business Administration (MBA) in Finance, Bachelor of Business Administration (BBA) in Finance

Experience Requirements:
∎ 4 to 5 year(s)

Job Responsibilities:
∎ Implement sound purchasing policies, systems and procedures in accordance with Company standards.
∎ Monitor vendors for quality, service and price through standard purchasing specifications.
∎ Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
∎ Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
∎ A minimum of three independent genuine quotations must be obtained.
∎ Establish contracts to ensure reduced pricing for all operating areas of the hotel.
∎ Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
∎ Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
∎ Ensures that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
∎ Ensures & verifies that quotations are regularly updated and supplier's new current price lists are maintained.
∎ Ensure the efficient operation of the Purchasing Department in all aspects.
∎ Research and identify new products and services for the hotel in the market.
∎ Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
∎ Checks, explain if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
∎ Approves all additional requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
∎ Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
∎ On a daily basis prepare the list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.
∎ Issues regularly slow moving item lists.
∎ Identifies items for standing orders utilising vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.
∎ Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
∎ Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
∎ Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
∎ Responsible for all administrative functions of the Materials Department, staffing, training and execution of other related duties.
∎ Responsible for all purchasing functions, quotations, quality and availability.
∎ Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests).
∎ Responsible for maintaining logical storeroom inventory levels operationally needed.
∎ Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.
∎ Spot-checks entered system quotations, period validity quotes locked by, etc.
∎ Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
∎ Keeps all records in a way that they can be checked at any time for information or audit purposes.
∎ Liaison with the Assistant Purchasing Manager, Purchasing Coordinator, Receiving Agent, Stores Supervisor and F&B Cost Controller
∎ Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.
∎ Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.

Additional Requirements:
∎ Age 28 to 32 years
∎ Only males are allowed to apply
∎ Positive attitude and good communication skills.
∎ Flexibility to respond to a range of different work situations.
∎ Ability to work on your own or as part of a team.
∎ Have a good eye for detail.
∎ Familiar with Materials Management system (MMS).
∎ Familiar with Inventory Management Software (IDS).
∎ Must have basic computer skills for the day to day operation.

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Performance bonus, Profit share, Provident fund, Insurance, Gratuity
∎ Lunch Facilities: Full Subsidize
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 26 Nov 2021

Company Information:
∎ 28 Oct 2021
∎ The Peninsula Chittagong Limited
∎ Address : Bulbul Center, 486/B O.R. Nizam Road, GEC Circel,Chittagong-4100, Bangladesh.
∎ Web : www.peninsulactg.com
∎ Business : The Peninsula Chittagong, where hospitality is our Culture.

Situated at the prestigious GEC circle of the Port City, our hotel provide superior services combining western sophistication and Chittgonian hospitality in a scenic and convenient location. Discover this unique retreat for business or pleasure just minutes from the commercial center surrounded by famous retail shops, restaurants and corporate offices. The Peninsula Chittagong Hotel offers a premier setting for conferences, meetings, and corporate events. Where personalized service is the standard.

Category: Hospitality/ Travel/ Tourism

: Please apply with detailed CV & contact phone number(s) with recent pp size photograph to: Head of HR & Administration, The Peninsula Chittagong Limited, Bulbul Center, 486/B O.R. Nizam Road, GEC Circle, Chittagong-4100, Bangladesh. Please mention the post you applied on the top of the envelop. All applications will be treated in strictest confidence. Only short listed candidates will be contacted. Any persuasions are discouraged.

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