Proposal and Reporting Officer

Job Description

Title: Proposal and Reporting Officer

Company Name: Mind Map Communication Limited

Vacancy: 01

Age: Na

Job Location: Dhaka

Salary: Tk. 48500 - 48500 (Monthly)

Experience:

• At least 4 years

• At least 4 years

About Mind Map:

Mind Map Communication Ltd. (MMCL), established in 2017, is a leading 360-degree media and communication agency in Bangladesh specializing in video documentation, photography, publication design, strategic communication, and project documentation. MMCL has worked with international organizations, government agencies, development partners, and NGOs to produce impactful communication materials, advocacy campaigns, and knowledge products.

With extensive experience in migration, livelihood, socio-economic development, governance, and humanitarian initiatives, MMCL provides innovative communication and project support solutions tailored to development sector needs.

Job Summary:

Mind Map Communication Ltd. is seeking a proactive and skilled Proposal and Reporting Officer who will be primarily responsible for identifying funding opportunities, preparing project proposals, and developing donor reports and project updates.

The selected candidate will regularly monitor websites and portals of donor agencies, international organizations, NGOs, companies, and development partners to identify relevant tenders, RFQs, EOIs, and RFPs. The candidate will lead the proposal writing process, coordinate necessary documentation, and ensure timely submission of proposals.

In addition, the candidate will support project reporting by preparing donor updates, progress reports, success stories, and other written communication materials related to ongoing projects.

The position will work under the direct supervision of the Managing Director of MMCL.

Key Responsibilities:

• Regularly search and monitor donor, NGO, UN, government, and corporate websites for relevant tenders, EOIs, RFQs, and RFPs.

• Analyze proposal requirements, eligibility criteria, and submission guidelines.

• Develop high-quality project proposals, concept notes, technical documents, and supporting narratives.

• Coordinate with internal teams and external stakeholders to collect required information for proposal preparation.

• Ensure timely submission of proposals and maintain proposal submission trackers and records.

• Prepare donor reports, project progress updates, presentations, and other reporting materials.

• Draft success stories, activity summaries, and project documentation materials.

• Maintain organized records of submitted proposals, donor communications, reports, and project documents.

• Support knowledge management and documentation initiatives of the organization.

• Perform any other tasks assigned by the Supervisor.

Required Qualifications and Skills:

• Bachelor’s degree in Development Studies, International Relations, English, Mass Communication, Business Administration, or a relevant field.

• Strong experience in proposal writing, donor reporting, or project documentation.

• Excellent English writing and editing skills.

• Good understanding of donor requirements and development sector project structures.

• Ability to work under deadlines and manage multiple submissions simultaneously.

• Strong research, analytical, and coordination skills.

• Proficiency in Microsoft Office applications.

Preferred Experience:

• Previous experience working with NGOs, development organizations, communication agencies, or donor-funded projects.

• Familiarity with proposal portals and donor platforms.

• Experience in drafting reports for international organizations and development partners will be considered an advantage.

• T/A,Mobile bill
• Salary Review: Yearly
• Festival Bonus: 2