Title: Project Coordinator (Humanitarian Programmes)
Company Name: Islamic Relief Worldwide Bangladesh
Job Location: Anywhere in Bangladesh
Employment Status: Full-time
∎ Master of Development Studies (MDS), Master of Social Science (MSS), Master of Science (MSc) in Civil Engineering, Environmental Engineering, Disaster Management, Masters degree in any discipline
∎ At least 8 year(s)
∎ Implementation of the project following Islamic Relief Bangladesh as well as donor requirements and standards-40%
∎ Ensure sound project management and take full responsibility for the overall implementation of the emergency humanitarian support project, as per the project documents and the IR rules and regulations;
∎ Support and coordinate the preparatory activities of the project including office setup, participatory planning, selection of the locations, technical survey & beneficiaries’ selection.
∎ Build, motivate, and lead a high performing team consisting of project personnel, expert consultants, and service providers.
∎ Provide inputs in the identification of linkages between the project and other related projects to maximize the efficient and effective use of resources;
∎ Design projects implementation guideline and prepare project implementation plan (PIP) considering the proposal and local context to achieve set goals and objectives
∎ Provide strategic direction, oversight & leadership to Project staff to manage the project.
∎ Hold overall responsibility for maintaining strict compliance with donor rules and regulations.
∎ Oversee and manage the budget as per project documents and authority grid and carry out the monthly expenditure analysis, prepare reports, and requirement of fund.
∎ Ensure that minimum standards in financial and logistics management are met to ensure accountability and transparency.
∎ Support program staff to use appropriate project management tools to plan, review and track progress on project implementation as well as on the utilization of project resources.
∎ Ensure the quality and impact of the program and emergency responses, ensuring that gender inequity is addressed.
∎ Ensure that local purchase and expenditure are done as per the Islamic Relief Bangladesh policy.
∎ Ensure the stock book, Inventory, and other essential registers are maintained properly and timely in an effective manner as per the Islamic Relief Bangladesh policy.
∎ Checking all bill vouchers within the team and forwarded to Finance officer for necessary action.
∎ Capacity Building initiatives for beneficiaries and project staff at the program level-10%
∎ Organize and conduct project orientation for new project staffs
∎ Develop and conduct training and orientation relevant to an emergency humanitarian situation such as emergency WASH, food assistant, shelter and protection issues
∎ Provided one to one coaching to staff for understanding project goal and objectives
∎ Ensure effective monitoring, evaluation, problem-solving, reporting, and documentation according to the project need •
∎ Ensure effective monitoring of the project activities-25%
∎ Prepare monthly work plan, break it down to daily/weekly work plan and ensure implementation of the same
∎ Regularly follow-up on the project activity, financial status, works progress.
∎ Review project related crucial problems which are forwarded by the field staff and take the necessary step to resolve them on a priority basis.
∎ Prepare monthly, quarterly and final report as per the program and project need.
∎ Provide progress reports to the country office.
∎ Prepare the financial report of expenditure and update from time to time.
∎ Meet the different reporting deadlines.
∎ Maintain proper documentation and take measures to preserve it and share it with the Humanitarian Programme department in time.
∎ Archiving the project documents (hard copy and electronic copy) as per IR guidelines.
∎ Ensure comprehensive and effective coordination and advocacy with different stockholders-15%
∎ Organize project inception meeting at different levels (Union, Upazila, district).
∎ Liaise with partners, government representatives, donor agencies, national and international NGOs to ensure smooth implementation of the project;
∎ Participate in different meetings with Upazila and district. (Cluster, NGO Coordination, etc.) administration.
∎ Involve with relevant local administration and committees such as UDMC in the implementation of the project
∎ Ensure transparent coordination mechanisms and regular information-sharing between IR Staffs.
∎ Attend Programme Review Meeting and coordinate with the other IRB staffs based in Dhaka and others.
∎ Organize lesson learning workshops for further organizational development.
∎ Organize project exit meetings at the community level and with LGIs.
∎ Collect successful project completion letters from relevant authorities.
∎ Functional the complaint response mechanism (CRM) and feedback system-5%
∎ Ensure the CRM process at all stages of the project.
∎ Maintain continuous orientation of staffs on CRM process Ensure complain log and register at project office level
∎ Ensure the visibility of the project in different stage and level
∎ Other Requirement-5%
∎ Facilitate donor/external visits and ensure that recommendation of visitors is addressed.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects and able to travel frequently for extended periods and to remote areas of the projects.
∎ Responsible for seasonal (Ramadan & Qurbani) & emergency response programs if require.
∎ Perform any other duties assigned by Supervisor
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Experience in working with: Small scale construction work, CFW work, WASH, Recovery, and Rehabilitation of work.
∎ Project Implementation Skills.
∎ Social Mobilization Skill
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Basic Photographic Skill
∎ Financial management
∎ Decision making
∎ Conflict resolution
∎ Planning, analytical and organizational skills
∎ Strategic Management
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective, and good team player
∎ Staff Management
∎ Willing to adapt to IRW’s norms and values
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint
∎ Working knowledge-Reading/Writing/Speaking/Listening for English & Bengali
∎ Have a valid driving license for motorbike and willing to travel and work in the most remote areas of Bangladesh
∎ Person with disability are encouraged to apply
Salary: Tk. 60093 (Monthly)
Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Gratuity
∎ Other Benefits will be provided as per organiaztional HR policy
Application Deadline: 24 Nov 2020
∎ 14 Nov 2020
∎ Islamic Relief Worldwide Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programmes on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
: For more details Job information, Please download the job description from our official websites (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.