Project Coordinator

Job Description

Title: Project Coordinator

Company Name: Gonoshasthaya Kendra, Cox's Bazar

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ Master of Social Science (MSS)
∎ Master's in Sociology/ Development Studies/ Social works/ Public Health/Anthropology/Management/business administration/International development/ Public administration field or any other field from any recognized university is essential.

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ VISION: ``The fate of the poor decides fate of the country; and
∎ The development of the country depends on the development of women.``
∎ MISSION: Grame Cholo Gram Goro (In English: Let us go to the village and build village)
∎

Job Responsibilities:
∎ The Project Coordinator will be responsible for UNHCR supported health projects for the Rohingya refugees in Cox's Bazar especially ensuring quality implementation of project activities and governance of financial, HR, and administrative affairs. The Project Coordinator will coordinate with the funding agency and other stakeholders to represent GK as applicable. S/he is to pay monitoring visit(s) in the camp health facilities to ensure project implementation is aligned with the project partnership agreement (PPA), partner's suggestions, and government decisions.
∎
∎ Major responsibilities:
∎ Coordination and reporting
∎ Represent GK in promoting the GK-UNHCR health project for the Rohingya refugee and establish professional relations with the related stakeholders
∎ Liaise and coordinate with UNHCR to ensure project implementation is in line with agreed PPA
∎ Coordinate with local authorities and other humanitarian agencies on policy matters and discussion related to refugee's matters
∎ Regularly brief GK senior management on the status of projects and challenges on the ground and ensure their solutions are delivered promptly.
∎ Review and contribute to preparing high-quality donor and GK monthly reports and submit them within the time frame. (monthly narrative/ financial report, project visibility plan, quarterly narrative/ progress review, project completion report, etc)
∎ Ensure that organizational achievements, lessons learned, and significant events are adequately recorded and shared with the appropriate audience
∎ Support media and communications events as advised by management.
∎
∎ Project management and monitoring:
∎ Provide technical expertise in program planning, designing, implementation, capacity building, and programme strategy in coordination with internal and external stakeholders.
∎ Ensure the effective implementation of the project in line with the approved project proposal and budget
∎ Ensure that planned activities are closely monitored for timely implementation and targets are met as per partnership agreement with UNHCR and consistent with humanitarian standards and sector guidelines
∎ Ensure the implementation of the project interventions with a focus on humanitarian response
∎ Ensure access to project activity information flows and keep up to date with program policies.
∎ Supervise rational use and maintenance of project materials, assets, tools for project management.
∎ Rapport building with the communities and strongly mobilize the project participants and stakeholders.
∎ Create such a work environment that is friendly to all employees and a culture of learning & sharing.
∎
∎ Management of human resources and capacity development:
∎ Will take leadership to recruit best-fit project personnel per budget following the GK HR Manual.
∎ Validate skill profiles and the recruitment process, take part in recruitment especially management personnel. Prepare and moderate conditions of employment and job description(s). S/he Will take the lead to arrange staff induction, orient on project activities and results
∎ Contribute to the development of systems and approaches that enhance field staff compliance and monitoring of agreed work practices.
∎ Supportive supervision to finance, HR, administration, and program personnel.
∎ Ensure all the staff is getting the right entitlement and benefits.
∎ Share experiences and mentor related staff looking to progress and able to foster collaborative, transparent, and accountable relationships.
∎ Recommend and take necessary disciplinary actions in consultation with the Director
∎ Oversees the safety of organizational staff including staff compliance issues
∎ Will set up a mechanism to receive complaints, feedback, and suggestions from field staff and give feedback in consultation with GK management
∎ Conduct annual staff performance evaluation jointly with line managers
∎
∎ Procurement, finance and administration
∎ Oversee the timely procurement as per requirement from the program following the "Procurement Guideline" of GK.
∎ Supervise the physical inventory/petty cash counts at certain intervals.
∎ Reviews and verifies personnel files and monthly leave records, monthly vehicle, and generator expense reports, and other related reports.
∎ Verify stock balance of consumables at all levels- including Cox's Bazar office, Warehouse in BSCIC, and Health facilities at camp level.
∎ Monitor expenditures according to approved budget and resources are being used effectively and efficiently
∎ Actively monitor the Risk management issues to manage risk within their projects in a systematic manner and for transparency & accountability for the project staff. S/he ensures threats have a reduced effect on the project outcome.
∎ S/he will ensure to raise awareness in the project about the risks of sexual exploitation and abuse (SEA) and establish available reporting channels to prevent SEA, as well as to ensure that victims know where and how to safely report SEA if it happens.
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∎ Special Note
∎
∎ Carry out any additional assignment in accordance with her/his position entrusted by the management of GK from time to time and mutually agreed upon;
∎ Management may, at any point of time, modify this job description as it is deemed necessary in Gonoshasthaya Kendra's interests in consultation with incumbent and UNHCR.
∎ This position has possibility of extension depending on availability of funding and performance.

Additional Requirements:
∎ Age 35 to 60 years
∎ A minimum of 5 years of on/off-field experience at the senior management level and above is preferred.
∎ Demonstrated ability in resource mobilization in health or any other emergencies is preferred.
∎ Demonstrated skills in effectively managing and building programs and/or operations in high-pressure, fluid environments is preferred.
∎ Leadership and team management skills are essential.
∎ Prior success managing in an emergency environment and/or start-up environment as part of a team.
∎ Excellent communication skills including the ability to deliver presentations to professional and donor audiences.
∎ Proven writing and editing skills with good computer knowledge, including the ability to effectively write and edit grant proposals and reports.
∎ Effective people and program management skills in acute emergency contexts: the ability to train, lead and manage staff productively under stressful circumstances.
∎ Flexible work attitude: Be flexible and yet focused & reliable in an environment of changing demands.
∎ Multi-lingual skills advantageous - with priority placed on English, Bengali, and Local Chittagonian Languages.

Salary: Negotiable

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 Dec 2021

Company Information:
∎ 20 Dec 2021
∎ Gonoshasthaya Kendra, Cox's Bazar
∎ Address : 40/ A, Mukti Jodda Shoroni, Saimon Road, Baharchara, Cox's Bazar.
∎ Web : www.gkcox.org

Category: NGO/Development

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