Programme Assistant- EEGP
Job Description
Title: Programme Assistant- EEGP
Company Name: Islamic Relief Bangladesh
Vacancy: 1
Age: at most 40 years
Location: Dhaka (Baridhara)
Maximum Salary: Tk. 25483 (Monthly)
Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency
Published: 11 Feb 2024
Education:
∎ Master of Social Science (MSS) in Development Studies, Master of Arts (MA) in English, Master of Arts (MA) in International Relations
Requirements:
Additional Requirements:
∎ Age at most 40 years
∎ Candidates having Masters of Disaster Management will get advantage.
∎ Should have experience in following area;
∎ Livelihood/development field·
∎ Women empowerment & RBA Programme Facilitation roles in NGO/INGO.
∎ Project Implementation Skill.
∎ Social/Community Mobilization Skill
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation Skill
∎ Basic Photographic Skill
∎ Self-development
∎ Planning, analytical and organizational skills
∎ Strategic Management
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and good team player
∎ Willing to do frequent field visit and working with under privileged people.
∎ Willing to adapt and respect to IR’s norms and values.
∎ IT Skills: Basic working knowledge
∎ Candidates having Masters of Disaster Management will get advantage.
∎ Experience in working with:
∎ Should have experience in following area;
∎ Livelihood/development field·
∎ Women empowerment & RBA Programme Facilitation roles in NGO/INGO.
∎ Essential Competencies:
∎ Project Implementation Skill.
∎ Social/Community Mobilization Skill
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation Skill
∎ Basic Photographic Skill
∎ Self-development
∎ Planning, analytical and organizational skills
∎ Strategic Management
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective and good team player
∎ Willing to do frequent field visit and working with under privileged people.
∎ Willing to adapt and respect to IR’s norms and values.
∎ IT Skills: Basic working knowledge
Responsibilities & Context:
∎ Provide administrative and operational support to the programme.
∎ The position is to be responsible for facilitating approval process of all project documents (such as PR process, KYC, cash advance function, money requisition process, payment settlement and bill adjustment) under the project following IRB guidelines and policies as and where necessary.
∎ Support in projects and departmental financial resources management, efficient procurement and logistical services as assigned;
∎ Participate in team meetings and other events where necessary and take notes to prepare draft meeting minutes;
∎ Support to programme development, opportunity analysis, PP development, and other thematic and creative work basis.· Providing support to develop a project proposal, methods, and implementation strategies.
∎ Preserve and maintain up-to-date files of the projects and program department as well·
∎ Support to organize events (meetings, training, workshops) by ensuring the logistics.
∎ Support to ensure the travel arrangements including preparing TAF, PR and so for the programme team;
∎ Maintain regular contact and coordination with field teams to collect documents for approval, Prepare Note for Records, Terms of Reference, and other documents.
∎ Share approved documents with respective persons/ Field offices·
∎ Coordinate with the procurement department and ensure procurements are done in a timely manner.
∎ Preservation of hard copies of the approved documents at IRCO.
∎ Support to send different documents, and materials through courier to field offices·
∎ Support to HR management function and documentation as required.
∎ Any other duties assigned by the management as and when required.
∎ Support to coordinate between the field office and IRCO;
∎ Ensure communication with IRBs all support units for effective operation support.
∎ Support the program team in sourcing information and data for project development and identification.
∎ Prepare Case study consulting with project team and get reviewed by ERC department including the consent paper.
∎ Compilation and produce communications material qualitatively within the appropriate time frame, work plans, objectives, and approaches.
∎ Assist in quality report writing in the aspect of all projects and programmatic reporting according to stipulated format.
∎ Prepare project documentation and monthly, quarterly, and annual reports.
∎ Support program team in data analysis and reporting of different need assessments, baseline and end line surveys. post-distribution monitoring (PDM), and other planned activities such as various workshops and meetings.
∎ Update relevant filing and documentation from time to time on a regular basis.
∎ Compile projects and program’s related information/data from field offices and keep all the file/document records proactively;
∎ Significant case studies and successful case stories to be documented as per donor requirements.
∎ Programme and project-related all papers, reports & events with pictures to be documented properly.
∎ Ensuring the compliance of all manuals and organizational policies for the project team with proper practice and record.
∎ Tracking progress of project activities regularly.
∎ Maintain administrative/financial files and project documentation.
∎ Archive All types of Documents, quarterly, interim, and final narrative reports as per the proposal and project need.
∎ Assure compilation of results, learning, and uptake from all the activities.
∎ Archiving the project documents (hard copy and electronic copy) as per IR guidelines.
∎ Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and other essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Take initiatives to ensure the security of project staff and participants during the intervention.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by the supervisor.
∎ Programme (EEGP) Facilitation and operation support- 60%
∎ Provide administrative and operational support to the programme.
∎ The position is to be responsible for facilitating approval process of all project documents (such as PR process, KYC, cash advance function, money requisition process, payment settlement and bill adjustment) under the project following IRB guidelines and policies as and where necessary.
∎ Support in projects and departmental financial resources management, efficient procurement and logistical services as assigned;
∎ Participate in team meetings and other events where necessary and take notes to prepare draft meeting minutes;
∎ Support to programme development, opportunity analysis, PP development, and other thematic and creative work basis.· Providing support to develop a project proposal, methods, and implementation strategies.
∎ Preserve and maintain up-to-date files of the projects and program department as well·
∎ Support to organize events (meetings, training, workshops) by ensuring the logistics.
∎ Support to ensure the travel arrangements including preparing TAF, PR and so for the programme team;
∎ Maintain regular contact and coordination with field teams to collect documents for approval, Prepare Note for Records, Terms of Reference, and other documents.
∎ Share approved documents with respective persons/ Field offices·
∎ Coordinate with the procurement department and ensure procurements are done in a timely manner.
∎ Preservation of hard copies of the approved documents at IRCO.
∎ Support to send different documents, and materials through courier to field offices·
∎ Support to HR management function and documentation as required.
∎ Any other duties assigned by the management as and when required.
∎ Communication and Knowledge Management- 10%
∎ Support to coordinate between the field office and IRCO;
∎ Ensure communication with IRBs all support units for effective operation support.
∎ Support the program team in sourcing information and data for project development and identification.
∎ Prepare Case study consulting with project team and get reviewed by ERC department including the consent paper.
∎ Compilation and produce communications material qualitatively within the appropriate time frame, work plans, objectives, and approaches.
∎ Reporting and Documentation- 20%
∎ Assist in quality report writing in the aspect of all projects and programmatic reporting according to stipulated format.
∎ Prepare project documentation and monthly, quarterly, and annual reports.
∎ Support program team in data analysis and reporting of different need assessments, baseline and end line surveys. post-distribution monitoring (PDM), and other planned activities such as various workshops and meetings.
∎ Update relevant filing and documentation from time to time on a regular basis.
∎ Compile projects and program’s related information/data from field offices and keep all the file/document records proactively;
∎ Significant case studies and successful case stories to be documented as per donor requirements.
∎ Programme and project-related all papers, reports & events with pictures to be documented properly.
∎ Ensuring the compliance of all manuals and organizational policies for the project team with proper practice and record.
∎ Tracking progress of project activities regularly.
∎ Maintain administrative/financial files and project documentation.
∎ Archive All types of Documents, quarterly, interim, and final narrative reports as per the proposal and project need.
∎ Assure compilation of results, learning, and uptake from all the activities.
∎ Archiving the project documents (hard copy and electronic copy) as per IR guidelines.
∎ Other Requirements- 10%
∎ Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and other essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Take initiatives to ensure the security of project staff and participants during the intervention.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by the supervisor.
Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Insurance, Gratuity, Weekly 2 holidays
∎ Festival Bonus: 1
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Dhaka (Baridhara)
Read Before Apply: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, disability, class, caste, or religion.
Apply Procedure:
Hard Copy:
Company Information:
∎ Islamic Relief Bangladesh
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
Address::
∎ Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement. IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness. Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
Application Deadline: 23 Feb 2024
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 23rd Feb 2024
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