Program Coordinator, Finance and Admin (Consultant)

Job Description

Title: Program Coordinator, Finance and Admin (Consultant)

Company Name: Asian Disaster Preparedness Center (ADPC)

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Masters in Business Administration, Human Resource Management, International Relations, or any other closely related field.

Experience Requirements:
∎ 5 to 7 year(s)

Job Context:
∎ ADPC is co-implementing and facilitating Phase 2 of the Bangladesh Preparedness Partnership under the overall leadership and guidance of the Ministry of Disaster Management and Relief (MoDMR), Bangladesh. BPP is an innovative partnership instrumental in supporting the Government of Bangladesh in leading and operationalizing its flagship policy of SOD 2019 through a multi-stakeholder partnership model. The BPP Phase 2 will strengthen the multi-stakeholder partnership platform at the national and sub-national levels, building operational and technical capacities and research application and knowledge-sharing mechanisms. ADPC is looking to recruit a qualified consultant as the Program Coordinator (Finance and Admin) based at ADPC Country Office in Dhaka, Bangladesh. The coordinator will support the designated project managers and supervisors in co-implementing, facilitating and coordinating program activities with the lead Ministry of Disaster Management and Relief (MoDMR), BPP partners, program team, consultants, and interns under the BPP program administered by the Preparedness for Response and Recovery (PRR) Department of ADPC. The Program Coordinator is responsible for assisting in program implementation, coordination, financial and administrative support for the BPP program to ensure timely submission of program documents, delivery of program activities, reporting, documentation, as well as program monitoring and evaluation.
∎ The consultant position is open for Bangladeshi nationals only. The position is based in Dhaka, Bangladesh

Job Responsibilities:
∎ = Program Management and Coordination
∎ Coordinate and facilitate program activities with the program team, consultants, interns, and partners on the timely implementation of program activities according to the agreed work plan;
∎ Support the planning, facilitation, and conduct of stakeholder consultations and program activities;
∎ Draft program-related documents, e.g., concept notes, letters, minutes of meetings, etc., within a stipulated time frame;
∎ Plan, organize, and implement national and sub-national program activities such as workshops, learning visits, training, and meetings, including the conduct of follow-up activities.
∎ = Finance and Budget Coordination
∎ Provide administrative, finance, and day-to-day support working with Finance, Human Resources, and Administration departments according to ADPC institutional policies and guidelines for carrying out activities under the program;
∎ Draft activity budgets following the overall budget of the program;
∎ Assist in project financial management, including monitoring of project budgets and reporting of monthly financial statements and reconciliation;
∎ Ensure timely submission of liquidation reports by the project team, partners, and staff.
∎ = Research, Information, and Knowledge Management
∎ Coordinate the design, production, and dissemination of knowledge products such as process documents, fact sheets, brochure, project overviews, multimedia products (audios and videos), success stories/ impact stories, and other related materials;
∎ Document program activities through activity photographs, videos, and files in the program Google Drive.
∎ Maintain and update stakeholder and beneficiary data in line with donor and ADPC requirements.
∎ Compile and proper filing of program documents, reports, and final products.
∎ = Monitoring and Evaluation
∎ Under the overall guidance of the M&E Lead, assist in coordination for the assigned programs ensuring all information and data/statistics are collected, updated, maintained, and shared through regular progress reports, program performance monitoring sheets, and donor reporting including the development of data collection tools and templates;
∎ Assist the program management team in monitoring the performance targets against the agreed M&E plans and work plans and report the progress in a timely manner.
∎ Perform any other related tasks assigned by the designated supervisor/s

Additional Requirements:
∎ Age at least 25 years
∎ At least five years of proven experience in disaster risk management, or closely related fields;
∎ A minimum of three years of experience in project management, implementation, coordination, planning, and capacity building;
∎ A minimum of two years of experience in financial management and administration in development or DRR-related work.
∎ Familiarity and at least three years of experience working with the National and Sub-National Governments in the field of disaster preparedness and risk reduction activities;
∎ Previous experience in working with Humanitarian NGOs or international organizations in similar programs would be added advantage;
∎ Knowledge of the working ethics of national or sub-national government agencies and international organizations would be an added advantage.
∎ Experience: 5-7 years in Relevant field
∎ Self-motivated, proactive, and ability to meet deadlines;
∎ Demonstrated ability to plan, and organize work and time independently;
∎ Verbal and written communication skills in English and Bangla is essential;
∎ Excellent technical writing skills;
∎ Excellent interpersonal skills, team-oriented work style, and experience working in a multi-cultural environment;
∎ Excellent communication skills, relation-building, facilitation skills and ability to coordinate with various stakeholders;
∎ General Requirements:
∎ Operate within all ADPC Guidelines & Procedures/ Policies
∎ Operate within specific program needs

Salary:
∎ To be mentioned by the Applicant/ Negotiable

Compensation & Other Benefits:
∎ During official missions outside the duty station, the Consultant will be entitled to local/international travel, daily subsistence allowance, accommodation, Visa, communications, and other related travel costs as per ADPC financial policy.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 9 Oct 2023

Company Information:
∎ 30 Sep 2023
∎ Asian Disaster Preparedness Center (ADPC)

Category: NGO/Development

: Interested candidates can submit the completed ADPC application form (downloadable from www.adpc.net), resume, copy of degrees/certificate(s) together with a cover letter, to [email protected]. Female candidates are especially encouraged to apply. ADPC encourages diversity in its workplace and supports an inclusive work environment