Operations Assistant
Job Description
Title: Operations Assistant
Company Name: International Rescue Committee (IRC)
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Bachelor of Business Administration (BBA) in Logistics, Bachelor in Engineering (BEngg) in Engineering Management, Bachelor of Science (BSc) in Economics, Bachelor degree in any discipline
Experience Requirements:
∎ At least 1 year(s)
Job Context:
∎ The Operations Assistant is responsible for procurement of program goods, services and works and supporting the Operational function of the IRC program.
∎ Department: Operations
∎ Work Station: Dhaka with visits to field offices as required
∎ Reporting to: Operations Officer
∎ Expected Start Date: At earliest
∎ Contract length: Up to December 31, 2019.
Job Responsibilities:
∎ Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with IRC and donor specific policies, in collaboration with the Operation Officer
∎ Assist in liaising with suppliers to craft realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness
∎ Ensure the tracking of all Purchase Requests, Purchase Orders, RFQ and RFPs from point of planning and request through to final receipt
∎ Regularly review, update and share the information management databases and trackers to the SSCC
∎ Prepare the RFQ and RFP relevant documents, as well as reports including tender reports for procurement & tender committee review
∎ Assist with the preparation of contracts and amendments of contracts when needed
∎ Participate in the joint verification of procured goods, services and works and to ascertain the items conformity to Technical Specifications and Quantities
∎ Constantly search the market for new suppliers that may provide better service or value for money for IRC
∎ Maintain and update suppliers list for Dhaka
∎ Conduct supplier visits as part of procurement/tender processes
∎ Assist in the strategic sourcing for frequently purchased items to ensure agreements with the suppliers and service providers are in place
∎ Ensure procurement files are accurate and records are in compliance to IRC and donor procurement policies, proper establishment of filing system, all soft copies and hard copies of procurement files are accessible and manageable by auditors
∎ Ensure purchased assets are registered in the inventory database and liaise with the Assets and Inventory Officer
∎ Prepare and submit payments of suppliers to finance on a timely manner
∎ Screen the suppliers as per IRC guidelines in ATCs
∎ Ensure the non-winning suppliers receive notification from IRC about the status of their bids
∎ Conduct duties in accordance with IRC Bangladesh program Standard Operating Procedures (SOPs)
∎ Conduct duties in accordance with the IRC Supply Chain Code of Conduct
Additional Requirements:
∎ Age at least 24 years
∎ Both males and females are allowed to apply
∎ Experience of working with UN or Non-Governmental Organizations
∎ Minimum 1 year of experience in Operation Procurement
∎ Understanding of the local market, local legislation related to contracts, suppliers, contractors and customs clearance, business registration requirements and tax regulations, legal aspects of contracting and contract management
∎ Understanding of the procurement rules and regulations of major international donors
∎ Very good skills MS Word, Excel, Outlook, Power point
∎ Excellent interpersonal and team skills
∎ Effective procurement and contract management skills
∎ Dedication towards humanitarian principles and values
∎ Commitment to and understanding of IRC’s aims, values and principles
Salary: Negotiable
Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays, Gratuity
∎ Two bonuses in a year equivalent to two basic salaries
Application Deadline: July 2, 2019
Company Information:
∎ International Rescue Committee (IRC)
∎ Business : The International Rescue Committee (IRC) is a global humanitarian aid, relief, and development nongovernmental organization. Founded in 1933 at the request of Albert Einstein, the IRC offers emergency aid and long-term assistance to refugees and those displaced by war, persecution or natural disaster. The IRC is currently working in over 40 countries and 22 U.S. cities where it resettles refugees and helps them become self-sufficient. The President of the International Rescue Committee is former British Foreign Secretary David Miliband.
Consisting of first responders, humanitarian relief workers, international development experts, health care providers, and educators, the IRC has assisted millions of people around the world since its founding in 1933.
Category: NGO/Development
Read Before Apply: Standard of Professional Conduct:IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.Gender Equality & Equal Opportunity:We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Are you ready to join the most dynamic team?
