Officer - GSS

Job Description

Title: Officer - GSS

Company Name: Practical Action - Bangladesh.

Vacancy: 01

Age: Na

Job Location: Dhaka

Salary: Tk. 62894 - 62984 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor/Honors

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Female candidates are encouraged to apply.
• Candidates who identify as Indigenous People are encouraged to apply.
• At least Bachelor’s degree in Business Administration, Social Science, Development Studies or any other relevant degrees from an accredited university 

Experience & Knowledge:

• Applicants should have 3–5 years of experience in the following areas: Administration, Procurement, and Safety & Security Management.
• Excellent knowledge of computer usage specially in MS Office, Outlook, and other software.
• Ability to manage multiple responsibilities and to set priorities.
• Good ability to work with a multicultural team.
• Willing and able to travel independently outside the station.
• Demonstrated understanding and skills of reflecting the needs of the programme delivery team and good coordination with Finance team.
• Familiarity with financial and facilities management principles.
• Well organized, attentive to details, and able to write in a concise and persuasive manner.
• Excellent analytical and communication skills. Excellent ability to work with a virtual cross-functional team.
• Fluency in Bangla and English required.
• Ability to work collaboratively across teams and to contribute strategically

Based in Dhaka, The Officer- General Support Services will provide support across procurement, inventory management, repair & maintenance, local & international travel, petty cash handle, vehicle management and vendor payment.

Key Responsibilities       

• Ensure full compliance on administrative, procurement, vehicle, inventory and financial processes in accordance with Practical Action rules, regulations, policies and strategies.      

• Organize and coordinate the maintenance of the premises, office space management and the provision of common services·      

• Organize workshops, conferences, retreats and different type of events·      

• Support in coordination with local authority on space and other administrative matters; Supervision of support staff, drivers and cleaning services.      

• Handle advance cash and vendor payment; Manage repair & maintenance.      

• Prompt reporting and investigation of cases of damage, loss or theft of items. Logistical support for events, staff’s cubicle/desk layout and space management.      

• Act as custodian for management of office stationary supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution, maintenance of the filing system ensuring safekeeping of confidential materials      

• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.      

• Organize travel including purchase of tickets, vehicle maintenance; conference facilities arrangements.     

• Timely conduct Travel Agencies, vehicle maintenance, hotel and conference facilities surveys. Processing travel authorization, travel claims, and security clearances in line with travel entitlements for staff, ensuring that the travel arrangement follows Practical Action rules of most direct route and most competitive prices.      

• Liaison with NGO Affairs bureau.      

• Accommodation reservations for visiting Practical Action officials. Ensure proper vehicle management.