Officer, Events and Marketing
Job Description
Title: Officer, Events and Marketing
Company Name: UCEP Bangladesh
Vacancy: 01
Job Location: Sylhet
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Minimum Bachelor's degree in business administration. However, candidates with marketing background would be preferred.
Experience Requirements:
∎ At least 2 year(s)
Job Responsibilities:
∎ To contribute to implementing UCEP Bangladesh's values, vision, mission and goals, and development of future strategy documents as needed.
∎ Take initiatives for marketing of the physical facilities of the Institute/hotel using both on line platform generate group and/or corporate leads through internet prospecting, networking, and telemarketing and other options i.e., gather materials and assemble information packages (e.g. brochures, promotional materials, sales demo kit, welcome kit, souvenir etc.).
∎ Create and manage Company and Travel Agent profiles on the property management system.
∎ Preparation of Banquet Event Orders (BEO) and responsible to ensure they are issued and distributed in a timely fashion.
∎ Distribute Daily Events reports to ensure communication to all internal departments throughout the institute.
∎ Attend sales queries and ensure that those are attended and acted upon in a timely manner.
∎ Monitor all correspondences to ensure it meets with enterprise policy and procedures.
∎ Ensure that all aspects of the event have been cost effective and served purposes of both clients and organizational.
∎ Tour, inspect and monitor rooms on a regular basis.
∎ Respond to requests for proposals for meetings / events including set-up, food and beverage needs, rooms and audio visual needs.
∎ Communicate with client requirements in a timely and accurate manner to all internal departments as required, ensuring delivery of superior guest service.
∎ Serve as the point of first contact for clients and communicate with them by phone and email to respond to questions and requests.
∎ Responsible for internal coordination and cooperation with the sales & marketing team.
∎ Collate/compile/generating reports, preparing proposals, collection details, coordinating with clients & suppliers.
∎ Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, event orders).
∎ Arrange and co-ordinate meetings, events and any appointments.
∎ Interact with client in regard to leads, hotel needs and client travel.
∎ Design, upload, extract and maintain customer/client database.
∎ Prepare daily/weekly/monthly/quarterly/biannual/annual relevant reports and submit those to relevant departments/.
∎ Conduct research and collect data to prepare reports and documents.
∎ Utilize efficient sales strategy for the maximization of hotel revenue.
∎ Initiate all relevant activities so that the state of preparedness/operability is always there. Render all applicable supports/assistances to different teams like audit as required and advised.
∎ Maintain regular tab on the market trends and potential risks/challenges and guide the management accordingly
∎ Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ Any other tasks as required/requested by the office.
Additional Requirements:
∎ Age at most 30 years
∎ Good computer skills; proficient in the use of Microsoft Office (Word, Excel, PowerPoint, Access) and Knowledge of sales and marketing modules like Delphi, Opera S&M, Protel S&M etc.
∎ Fluency written and spoken both in English and Bangla.
∎ Prepare and review written documents accurately and completely.
∎ Working knowledge of standard office administrative practices and procedures.
∎ Excellent customer service skills.
∎ Attractive personality and presentation skills.
∎ Be friendly, customer centric, smile and able to work in a team environment.
∎ Self-motivated, adaptable, team player and passion for social development works.
∎ Ability and willingness to travel.
∎ Management has the right to make exceptions based on qualifications.
Salary: Negotiable
Compensation & Other Benefits:
∎ All admissible benefits as per UCEP Bangladesh Service Rules.
Application Deadline: 20 Feb 2021
Company Information:
∎ 9 Feb 2021
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Web : www.ucepbd.org
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.
Category: NGO/Development
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