Job Description

Title: Office Aide

Company Name: Palladium International

Vacancy: --

Location: Dhaka

Minimum Salary: Negotiable

Published: 28 Sep 2024

Responsibilities & Context:
∎ Open and close the office each day at a specific scheduled time
∎ Perform cleaning functions as required including washing, sweeping, and dusting
∎ Ensure the office premises are garbage and dust free
∎ Clean and tidy of office, washroom, kitchen, and tea area
∎ Ensure stock of consumable goods are maintained
∎ Keep record/ track supply and stationery items and provide requisition support
∎ Send and receive office courier item
∎ Sit at receptionist desk, answer phone and receive visitors (occasionally)
∎ Manning of the telephone switchboard to provide and/or oversee telephone and fax communication for all staff
∎ Receive clients and visitors, assist and resolve problems and inquiries of visitors
∎ Help office staff in using office equipment such as printers and photocopies
∎ Ensure that the materials, invoice, and documents are received, and their delivery is properly documented
∎ Support document filing and archiving
∎ Ensure office utility (water, electricity bill, telephone bill, and others) bills are received, provided to the finance unit, and submitted to the bank
∎ Assist in repair and maintenance of office or office equipment
∎ Support inventory management of the office assets and asset register under the supervision of the Director of Finance and Administration and Senior Manager HR and Administration
∎ Support procurement under the supervision of the Senior Manager, HR and Administration
∎ Assist in planning and coordinating regional and international travel for project staff and consultants
∎ Assist in the execution of project training events and seminars
∎ Support IAF personnel in their day-to-day duties Any other tasks as requested by the Senior Manager, HR and Administration, COP, or other designated staff
∎ Minimum completion of Higher Secondary School Certificate (HSC) or equivalent is required
∎ At least 3-4 years of experience of working in a similar position
∎ Prior experience in working with a USAID-funded project preferred
∎ Experience and knowledge in administration in Bangladesh
∎ Able to work independently, leveraging support from relevant team members
∎ Proficiency in MS word and Excel will add value
∎ Strong verbal communication skills in English
∎ Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities
∎ Professional and mature demeanor and conduct
∎ Local nationals preferred
∎ Office Aide
∎ Location: Dhaka, Bangladesh
∎ About Palladium: Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.
∎ Project Overview: The Feed the Future Bangladesh Inclusive Access to Finance Activity (IAF) is a $34 million, USAID-supported project that will unlock finance for small businesses and farmers, make agricultural supply chains more inclusive and sustainable, and improve inclusivity in the financial sector in Bangladesh. To accomplish this, IAF will engage strategic partners to deploy innovative solutions to address constraints in agriculture value chains and agriculture financing; deploy incentives and capacity building to financial institutions to expand appropriate and inclusive lending to or investment in agriculture; and engage the private sector to advocate for systemic improvements and scale social impact. From 2024 to 2029, The Bangladesh Inclusive Access to Finance Activity will unlock $448 million in finance, driving sustainable agricultural lending and promoting inclusive growth. By improving access to finance for farmers and micro-, small-, and medium-sized enterprises (MSMEs), and the policy environment in the financial sector, IAF with increase farmer revenue, create jobs, and contribute to Bangladesh’s economic growth in an inclusive and environmentally friendly manner.
∎ The Office Aide will be responsible for providing support in the various project administrative functions and providing necessary support to manage field office maintenance related tasks.
∎ Roles and Responsibilities:
∎ Open and close the office each day at a specific scheduled time
∎ Perform cleaning functions as required including washing, sweeping, and dusting
∎ Ensure the office premises are garbage and dust free
∎ Clean and tidy of office, washroom, kitchen, and tea area
∎ Ensure stock of consumable goods are maintained
∎ Keep record/ track supply and stationery items and provide requisition support
∎ Send and receive office courier item
∎ Sit at receptionist desk, answer phone and receive visitors (occasionally)
∎ Manning of the telephone switchboard to provide and/or oversee telephone and fax communication for all staff
∎ Receive clients and visitors, assist and resolve problems and inquiries of visitors
∎ Help office staff in using office equipment such as printers and photocopies
∎ Ensure that the materials, invoice, and documents are received, and their delivery is properly documented
∎ Support document filing and archiving
∎ Ensure office utility (water, electricity bill, telephone bill, and others) bills are received, provided to the finance unit, and submitted to the bank
∎ Assist in repair and maintenance of office or office equipment
∎ Support inventory management of the office assets and asset register under the supervision of the Director of Finance and Administration and Senior Manager HR and Administration
∎ Support procurement under the supervision of the Senior Manager, HR and Administration
∎ Assist in planning and coordinating regional and international travel for project staff and consultants
∎ Assist in the execution of project training events and seminars
∎ Support IAF personnel in their day-to-day duties Any other tasks as requested by the Senior Manager, HR and Administration, COP, or other designated staff
∎ Position Requirements:
∎ Minimum completion of Higher Secondary School Certificate (HSC) or equivalent is required
∎ At least 3-4 years of experience of working in a similar position
∎ Prior experience in working with a USAID-funded project preferred
∎ Experience and knowledge in administration in Bangladesh
∎ Able to work independently, leveraging support from relevant team members
∎ Proficiency in MS word and Excel will add value
∎ Strong verbal communication skills in English
∎ Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities
∎ Professional and mature demeanor and conduct
∎ Local nationals preferred
∎ Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
∎ Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
∎ Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Employment Status: Full Time

Job Location: Dhaka

Read Before Apply:

Please apply on Palladium’s website at: https://palladium.csod.com/ux/ats/careersite/2/home/requisition/22187?c=palladium